Selecting capital WIP for authorization

This page allows you to search and select the capital work order for authorization. You can also authorize the capital WIP in this page. Only the capital WIP that are in “Fresh” status can be authorized. You can carry out the search using the finance book, the asset class, asset proposal, the capital work order, the document type and the document number. The system retrieves the capital work order number based on the search criteria.

The accounting entries during creation will be posted in the finance book on authorization. The system updates the status of the capital WIP to “Active” on authorization.

Select the “Authorize Capital WIP” link under the “Asset Capitalization” business component.

The “Select Capital WIP” page appears.

Enter the following fields in the “Search Criteria” group box to search for the capital work order for authorization.

Finance Book

Use the drop-down to select the code identifying the finance book to which the document details are posted. The system lists all the finance books mapped to the login organization unit in the ascending order for selection. The finance book must have been defined in the “Create Finance Book” activity of “Organization Set Up” business component. The system displays the first value by default on launch of the page.

Note: If “All” is selected in the “Finance Book” field, then atleast one-search criteria must be entered.

Asset Class Code	Use the drop-down list box to select the code identifying the asset class. The asset class must have been defined in the “Create Asset Class” activity of the “Asset Type Definition” business component. The system displays the first value by default on launch of the page.
Proposal No.	The number identifying the asset proposal based on which the capital purchase order has been raised (Alphanumeric, 18). The asset proposal must have been defined in the “Create Asset Proposal” activity of the “Asset Planning” business component.
	Help facility available.
Capital Work Order No. From	The starting number in the range of capital work order numbers for which the details are to be retrieved (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system lists all the document numbers that are greater than or similar to the value entered here.

Note: If this field is left blank and the “To” field is entered, then the system retrieves the documents starting from the first document till the document specified in the “To” field.

To	The ending number in the range of capital work order numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the document numbers that are lesser than the value entered here.

Note: The number entered here must be greater than the number entered in the “Capital Work Order No. From” field.

If this field is left blank and the “Capital Work Order No. From” entered, then the system retrieves the documents starting from the number specified in the “Capital Work Order No. From” field till the last document.

Doc. Type

Use the drop-down list box to select the document type. You can select from “Account Based Credit Note(Supplier)”, “CWIP Initial Balance Entry”, "Delivery Charges Invoice", “Direct Expense Invoice”, “Direct Item Invoice”, "Inventory Issue", "Item Based Credit Note(Supplier)",“PO Based Invoice”, “Sundry Payment”, “Supplier Payment” and “All”. The system retrieves document type if exists, in the ascending order and displays "ALL" by default on launch of the page.

Doc. No.

The number identifying the document (Alphanumeric, 18). Enter the number in full or specify it partially using the ‘*’ character. The system retrieves the assets whose document number is similar to the value entered here.

Click the “Search” pushbutton to retrieve the capital work order.

The system displays the following in the “Search Results” multiline:

Note: The system retrieves the capital work order, which are in “Fresh” status for authorization.

Finance Book	The code identifying the finance book in which the capital WIP accounts are to be posted.
Capital Work Order No.	The number identifying the capital work order.
Description	The description pertaining to the capital work order number.
Asset Class Code	The code identifying the asset class to which the asset proposal have been defined.
Capital WIP Cost	The cost of the capital work in progress.

Check the box in the “Select” column of the multiline to mark the capital work order for authorization.

Note: Atleast one row in the multiline must be marked for authorization.

Click the “Authorize Capital WIP” pushbutton to authorize the capital WIP.

The accounting entries creation during creation will be posted in the finance book on authorization.

The system updates status of the capital WIP to “Active”.

To proceed, carry out the following

Select the “Authorize Capital WIP” link at the bottom of the page to view the details and authorize them.