Incident Reporting Create

Incident Reporting - Create

An incident reporting offers the ability to create a report based on the incident. You can create an incident in the draft status. It includes the activities like “Incident Details”, “Affected Personnal Details”, “Affected Asset Details”, “Affected Material Details”.

Click the “+Incident” button in the Incident Reporting activity under the “EAM Incident Management” business component.

The “Incident Reporting” page appears.

- Clicking this icon available near certain fields takes you to the help page of the respective field.

To create the new incident reporting details

The system displays the status of the incident reporting on the launch of the page.
Enter the following details in the header:

Incident ID	The unique number that identifies the incident.
Date	The date at which the incident is happened.
Numbering Type	Use the drop down list box to select the numbering type. The combo is loaded with the values as defined in the “Maintain Codes” activity under the “Codes Master” business component.
Incident Type	Use the drop down list box to select the type of the incident. The combo is loaded with the values as defined in the “Maintain Codes” activity under the “Codes Master” business component.
Short Desc of Incident	The short description of the incident.
Place of Incident	The place at which the incident is happened.
Accident Type	Use the drop down list box to select the type of the accident. The combo is loaded with the values as defined in the “Maintain Codes” activity under the “Codes Master” business component.
Accident Ref No.	The reference number of the accident.
Occurrence Date and Time	The date and time at which the accident is occurred.

This page consists of the following tabs:
Incident Details
Affected Personnal Details
Affected Asset Details
Affected Material Details

Tab – Incident Details

Enter the following details:

Vehicle No	The unique number that identifies the vehicle. Click the button to launch the asset details pop up.
Vehicle Type & Regn. No	On enter of the vehicle number, the system displays the type and registration number of the vehicle.
Investigation Required	Use the drop down list box to select whether the investigation is required or not.
Person In-Charge Code	The unique code that identifies the person in-charge.
Name	On enter of the person in-charge code, the system displays the name of the person.
Claim Required	Use the drop down list box to select whether the claim is required or not for the incident.
Cause Code	Use the drop down list box to select the cause code. The combo is loaded with the values as defined in the “Maintain Codes” activity under the “Codes Master” business component.
Desc	On enter of the cause code, the system displays the description of the cause automatically.
Total Estimated Cost	On enter of the cause code, the system displays the total estimated cost.

Asset Details Pop Up page

The following details are displayed in the “Asset Details” page.

Vehicle No	The number identifies the vehicle.
Registration No	The registration number of the vehicle.
Engine No	The engine number of the vehicle.
Chassis No	The chassis number of the vehicle.
Asset		The asset of the vehicle.
Location		The code identifies the location where the vehicle is manufactured.
Make		The manufactures of the vehicle.
Model		The model of the vehicle.
Vehicle type		The type of the vehicle.
Vehicle Owner		The owner of the vehicle.
Mfg Year		The manufactured year of the vehicle.
Induction Date		The date at which the induction is started.
Insurance Policy No		The insurance policy number of the vehicle.
Insurance Valid Upto		The date till which the insurance is valid.

Enter the following details in the “Additional Details” group box.

Driven By	The name of the person who drives the vehicle.
Driver Fault	Use the drop down list box to select the driver fault. The combo is loaded with the values “Yes” and “No”.
Road Condition	Use the drop down list box to select whether the road condition is “Good” or “Bad”.
Weather Condition	Use the drop down list box to select the weather condition. The combo is loaded with the values of “Normal”, “Raining” and “Snowfall”.
Vehicle Fault	Use the drop down list box to select the vehicle fault.
Road Type	The code identifies the location where the vehicle is manufactured.
Licence No	The licence number of the vehicle.
Witnesses	The witness of the incident.
Ref Doc Type	Use the drop down list box to select the reference document type. The combo is loaded with the values of “Trip Log”, “Agreement Reporting” and “None”.
Ref. Doc. No.	The unique number that identifies the reference document.
Ref Doc Date	The date at which the reference document is created.
Send Email To	The name of the person who intent to receive email.
Exact Place of the Accident	The exact place where the accident happened.
Location	The number that identifies the location.

Enter the following details in the “Investigation Details” group box.

Reported Police Station	The police station at which the incident is reported.
Police Doc Ref	The incident reference document created by the police.
Doc Date	The date at which the document is reported.
Officer Name	The name of the officer who investigated.
Investigator	The name of the investigator.
Investigation Status	Use the drop down list box to select the investigation status. The combo is loaded with the values of “Completed”, “Initiated” and “In Progress”.
Investigation Statement	The statement that has been created for investigation.
Driver Statement	The statement of the driver.
Case Reported By	The name of the person who reported the incident.
Driver Responsibility %	The responsibility percentage of the driver who involved in this incident.
Investigation Conclusion	The conclusion of the investigation.
Root Cause	The root cause for the investigation.
Initial Level	The initial level of the investigation.
Corrective Action	The corrective active taken for the investigation.
Revised Level	The revised level of the investigation.

Tab – Affected Personnal Details

Enter the following details in the multiline:

Damage Code	Use the drop-down list box to select the damage code. The combo is loaded with the values as defined in the “Maintain Codes” activity of the “Codes Master” business component.
Damage Description	On enter of the damage code, the description of the damage is displayed.
Ownership Type	Use the drop-down list box to select the ownership type. The combo is loaded with the values of “Public” and “Employee”.
Affected Person Code	The unique code that identifies the affected person code.
Affected Person Name	On enter of the affected person code, the system displays the name of the affected person.
Condition	Use the drop down list box to select the condition. The combo is loaded with the values of “Critical”, “First Aid”, “In Hospital”, “Recovered”.
Affected Person Gender	Use the drop down list box to select the gender the affected person. The combo is loaded with the values of “Male” and “Female”.
Hospitalized	Use the drop-down list box to select whether it is hospitalized or not.
Hospital Name	The name of the Hospital.
Doctors Feedback	The feedback of the doctor.
Contact No	The contact number of the doctor.
Contact Email	The contact email of the doctor.
Estimated Cost	The cost estimated for the treatment.
Remarks	Any remarks to be specified.

Enter the following details in the “Investigation Details” group box.

Reported Police Station	The police station at which the incident is reported.
Police Doc Ref	The incident reference document created by the police.
Doc Date	The date at which the document is reported.
Officer Name	The name of the officer who investigated.
Investigator	The name of the investigator.
Investigation Status	Use the drop down list box to select the investigation status. The combo is loaded with the values of “Completed”, “Initiated” and “In Progress”.
Investigation Statement	The statement that has been created for investigation.
Driver Statement	The statement of the driver.
Case Reported By	The name of the person who reported the incident.
Driver Responsibility %	The responsibility percentage of the driver who involved in this incident.
Investigation Conclusion	The conclusion of the investigation.
Root Cause	The root cause for the investigation.
Corrective Action	The corrective action taken for the investigation.
Initial Level	The initial level of the investigation.
Revised Level	The revised level of the investigation.

Tab – Affected Asset Details

Enter the following details in the multiline:

Damage Code	Use the drop-down list box to select the damage code. The combo is loaded with the values as defined in the “Maintain Codes” activity of the “Codes Master” business component.
Damage Description	On enter of the damage code, the description of the damage is displayed.
Ownership Type	Use the drop-down list box to select the ownership type. The combo is loaded with the values of “Public” and “Employee”.
Affected Asset Code	The unique code that identifies the affected asset code.
Affected Asset Type	Use the drop-down list box to select the affected asset type. The combo is loaded with the values of “External” and “Internal”.
Condition	Use the drop down list box to select the condition. The combo is loaded with the values of “Less Damage”, “Scratch Only”, “Severe Damage”.
Affected Asset Component	The asset component that has been affected.
Estimated Cost	The cost estimated to recover the affected asset component.

Enter the following details in the “Investigation Details” group box.

Reported Police Station	The police station at which the incident is reported.
Police Doc Ref	The incident reference document created by the police.
Doc Date	The date at which the document is reported.
Officer Name	The name of the officer who investigated.
Investigator	The name of the investigator.
Investigation Status	Use the drop down list box to select the investigation status. The combo is loaded with the values of “Completed”, “Initiated” and “In Progress”.
Investigation Statement	The statement that has been created for investigation.
Driver Statement	The statement of the driver.
Case Reported By	The name of the person who reported the incident.
Driver Responsibility %	The responsibility percentage of the driver who involved in this incident.
Investigation Conclusion	The conclusion of the investigation.
Root Cause	The root cause for the investigation.
Corrective Action	The corrective action taken for the investigation.
Initial Level	The initial level of the investigation.
Revised Level	The revised level of the investigation

Tab – Affected Material Details

Enter the following details in the multiline:

Consignment Note No	The unique number that identifies the consignment note.
Total No Of Packages	The total number of packages that has been affected in the incident.
UOM	The unit of measurement of the material.
No Of Packages Damaged	The number of packages that has been damaged in the incident.
Commodity Type	Use the drop-down list box to select the commodity type. The combo is loaded with the values as defined in the “Maintain Codes” activity under the “Codes Master” business component.
Commodity Description	The description of the commodity.
Condition	Use the drop-down list box to select the condition. The combo is loaded with the values of “Material Damage”, “Material Loss”, “Packages Damaged”.
Estimated Cost	The cost estimated to recover the affected material.
Customer Code	The unique code that identifies the customer.
Customer Name	On enter of the customer code, the system displays the name of the customer.

Enter the following details in the “Investigation Details” group box.

Reported Police Station	The police station at which the incident is reported.
Police Doc Ref	The incident reference document created by the police.
Doc Date	The date at which the document is reported.
Officer Name	The name of the officer who investigated.
Investigator	The name of the investigator.
Investigation Status	Use the drop down list box to select the investigation status. The combo is loaded with the values of “Completed”, “Initiated” and “In Progress”.
Investigation Statement	The statement that has been created for investigation.
Driver Statement	The statement of the driver.
Case Reported By	The name of the person who reported the incident.
Driver Responsibility %	The responsibility percentage of the driver who involved in this incident.
Investigation Conclusion	The conclusion of the investigation.
Root Cause	The root cause for the investigation.
Corrective Action	The corrective action taken for the investigation.
Initial Level	The initial level of the investigation.
Revised Level	The revised level of the investigation.

Click the “Maintain” button to maintain the incident details.
Click the “Freeze” button to freeze the incident details.
Click the “Unfreeze” button to unfreeze the incident details.
Click the “Delete” button to delete the incident details.
Click the “Report Claim” link to view the report claim page.
Click the “Attach Notes” link to attach the notes.
Click the “Checklist” link to view
Click the “Collaborate” link at the bottom of the page to collaborate the details.
The system displays the following:

Created By	The login ID of the user who created the incident reporting.
Created Date	The date and time at which the incident reporting was created.
Last Modified By	The login ID of the user who last modified the incident reporting details.
Last Modified Date	The date and time at which the incident reporting was last modified.

Tab – Summary

Accident Count – The accident count details are displayed on the monthly basis.
Click the filter icon the popup appears.
Enter the following details in the “Filter Icon” Page:

Year	Use the drop down list box to select the year. The combo is loaded with the values of “2014”, “2015”, “2016”, “2017”.
Month	The date and time at which the incident is created.
Location	The date at which the incident is reported.

Click “Go” button to view the accident counts in the multiline.
The following details are displayed in the “Accident Count “multiline:

Job Type	The type of the job.
July	The incidents done in the July month.
June	The incidents done in the June month.
Mar	The incidents done in the Mar month.

Accident Information – The accident information details are displayed on the yearly basis.
Click the filter icon the popup appears.
Enter the following details in the “Filter Icon” Page:

Year	Use the drop down list box to select the year. The combo is loaded with the values of “2014”, “2015”, “2016”, “2017”.
Month	The date and time at which the incident is created.
Location	The date at which the incident is reported.

Click “Go” button to view the accident information in the multiline.
The following details are displayed in the “Accident Count “multiline:

Details	The details of the accident information.
YTD	The incidents done in the July month.
2015	The incidents done in the year 2015.
2014	The incidents done in the year 2014.
2013	The incidents done in the year 2013.

Accident Type Info – The percentage of accident type information details are displayed in the pie chart on the age basis.
Click the filter icon the popup appears.
Enter the following details in the “Filter Icon” Page:

Year	Use the drop down list box to select the year. The combo is loaded with the values of “2014”, “2015”, “2016”, “2017”.
Month	The date and time at which the incident is created.
Location	The date at which the incident is reported.

Click “Go” button to view the accident type info in the multiline.

The following details are displayed in the “Accident Type Info “multiline:

Incident Type	The type of the incident.
Count	The count of the incident.
Est. Cost	The estimated cost of the incident.