Reversing depreciation

This page allows you to reverse the depreciation processed by process run number. Tell me more.

Select the “Reverse Depreciation” link at the bottom of the “Select Reversal Asset” page.

The “Reverse Depreciation” page appears.

The system displays the following fields:

Reversal Doc. No.	The number identifying the reversal document. The document number is automatically generated by the system at the time of reversal based on the numbering pattern selected.
Status	The status of the reversal document.
Finance Book	The code identifying the finance book in which the reversal entries are to be posted. The system displays the finance book specified in the header as the default.

Enter the following fields:

Reversal Date	The date on which the documents are to be reversed (Date Format). Mandatory.
Numbering Type	Use the drop-down list box to select the numbering patter. All the numbering types defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component.

The system displays the following fields:

Process Run No.	The number identifying the process run.
Process Date	The date on which the depreciation was processed.
Depreciation Book Code	The code identifying the depreciation book.
Finance Book	The code identifying the finance book in which the accounting entries are to be posted.
Cost Center	The code identifying the cost center in which the assets are grouped.
Asset No.	The number identifying the asset.
Tag No.	The number identifying the asset tag.
Financial Year Code	The code identifying the financial year during which the depreciation has been processed.
Financial Period From	The starting date of the financial period associated to the financial year.
To	The end date of the financial period.
Depreciation Total	The sum total of the depreciation charged for all the assets for the process run.
Suspension Total	The total of the depreciation charged for an asset during the suspension period for the process run.

The system displays the following fields in the “Depreciation Charge” multiline:

Depreciation Category	The code identifying the depreciation category.
Depreciation Charge	The depreciation charged on an asset.
Suspension Depreciation	The depreciation charged on an asset during the suspension period.
Depreciation Rule No.	The number identifying the depreciation rule that is applied on an asset for depreciation processing.

Click the “Reverse” pushbutton to reverse the entries generated during creation.

Note: Atleast one row in the multiline must be marked for reversal.

Reversal date must be greater than or equal to the financial period end date with status “Confirmed” and greater than or equal to depreciation process upto date if status is “Partially Confirmed” for the selected Asset-Tag combination.

The reversal date must fall within the financial year date range.

The number of asset tag combination selected for reversal must not exceed a limit set in the “OU Process Parameter” business component.

The system generates the document number based on the numbering type selected.

The system posts the accounting entry in the depreciation book.

The system credits the revaluation reserve if the revaluation depreciation is an upward revaluation.

The system updates the status of the asset/tag selected to “Unprocessed” and updates the status of the revaluation depreciation processing to “Unprocessed”.

Click the “Batch Reverse” pushbutton to reverse the depreciation in batches.

The system generates the document number based on the numbering type selected.

To proceed, carry out the following

Select the “View Processing Status” link at the bottom of the page to view the processing status.
Select the “Accounting Information” link at the bottom of the page to view the accounting information.
Select the “Function Defaults” link at the bottom of the page to view the function defaults.
Select the “Attach Notes” link at the bottom of the page to attach notes for the reversal document number.
Select the “Collaborate” link at the bottom of the page to record or to view the observations or comments or discussions regarding the document.

Reversing depreciation – An overview

You can also reverse depreciation in batches. The system displays the process run number details like the code identifying the process run, the process date, depreciation book code, finance book, cost center, the asset and the tag number, depreciation and suspension total. The system also displays the depreciation charge and suspension depreciation details for each depreciation category. You can specify the date on which the depreciation has to be reversed and the numbering type based on which the reversal document number will be generated by the system.

The system generates the document number based on the numbering type selected. The system posts the accounting entry in the depreciation book. The system credits the revaluation reserve if the revaluation depreciation is an upward revaluation. The system updates the status of the asset/tag selected to “Unprocessed” and updates the status of the revaluation depreciation processing to “Unprocessed”.