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This page allows you to confirm the receipt of the transferred asset in the respective finance book. Tell me more.
Select the “Inter Finance Book Receipt” link under the “Asset Disposal” business component.
The “Confirm Asset Receipt” page appears.
Enter the following fields:
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Confirmation Date |
The date on which the receipt of the asset is confirmed (Date Format). Mandatory. The date entered in this field must be before the system date. This date must also be a valid date in an “Open” financial period. |
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Finance Book |
Use the drop-down list box to select the code identifying the finance book in which the transferred asset must be received. All the finance books that have been mapped to the login organization unit will be available for selection in the ascending order. |
Enter the following fields in the “Search Criteria” group box to search for the transferred assets:
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Asset No From |
The starting code in the range of codes identifying the assets that you want to retrieve for confirming the receipt (Alphanumeric, 18). |
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To |
The ending code in the range of codes identifying the assets that you want to retrieve for confirming the receipt (Alphanumeric, 18). |
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Asset Desc. |
The textual description of the asset that you want to retrieve (Alphanumeric, 40). |
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Tag No. From |
The starting code in the range of codes identifying the asset tags for which you want to retrieve the assets (Integer). |
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To |
The ending code in the range of codes identifying the asset tags for which you want to retrieve the assets (Integer). |
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Tag Desc. |
The textual description of the asset tag (Alphanumeric, 40). |
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Transfer No From |
The starting number in the range of numbers identifying the transfer of the asset (Alphanumeric, 18). |
Note: The number entered in this field must be before the number entered in the “To” field.
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To |
The ending number in the range of numbers identifying the transfer of the assets (Alphanumeric, 18). |
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Source Finance Book |
Use the drop-down list box to select the code identifying the finance book from which the asset has been transferred. All the finance books that have been mapped to the login company will be available for selection in the ascending order. |
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Transfer Date From |
The starting date in the range of dates during which the transfer was made (Date Format). |
Note: The date entered in this field must be before the date entered in the “To” field.
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To |
The ending date in the range of dates during which the transfer was made (Date Format). |
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Cost Center |
The code identifying the cost center that has been mapped to the “Asset Disposal Account” (Alphanumeric, 10). The cost center must have been defined in the “Create Cost Center Element” activity of the “Cost Setup” business component. |
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Asset Class Code |
Use the drop-down list box to select the code identifying the class to which the asset belongs. All the asset classes that have been defined in the “Create Asset Class” activity of the “Asset Type Definition” business component and that are in the “Active” status will be available for selection in the ascending order. |
Click the “Search” pushbutton to retrieve the asset information.
The system displays the following in the “Asset Information” multiline based on the search criteria entered:
Note: The system retrieves all the transfer numbers that are in the “Transfer Out” status.
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Transfer No. |
The number identifying the transfer. |
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Transfer Date |
The date on which the transfer was made. |
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Asset No |
The code identifying the asset. |
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Asset Desc. |
A textual description of the asset. |
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Tag No. |
The code identifying the asset tag. |
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Tag Desc. |
A textual description of the asset tag. |
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Asset Class Code |
The code identifying the class to which the asset belongs. |
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Asset Location Code |
The code identifying the location in which the asset is available. |
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Cost Center |
The code identifying the cost center that has been mapped to the asset. |
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Source Finance Book |
The code identifying the finance book from which the transfer has been made. |
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Asset Cost |
The cost of the asset. |
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Cumulative Depreciation |
The cumulative depreciation of the asset. |
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Asset Book Value |
The book value of the asset which is the difference of the original asset cost and its cumulative depreciation. |
Enter the following fields in the “Asset Information” multiline:
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Receiving Location Code |
The code identifying the location in which the asset is received (Alphanumeric, 20). Mandatory. |
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Help facility available |
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Receiving Cost Center |
The code identifying the cost center that has been mapped to the “Asset Disposal Account” (Alphanumeric, 10). The cost center must have been defined in the “Create Cost Center Element” activity of the “Cost Setup” business component. |
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Help facility available |
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Remarks |
Any observations pertaining to the receipt of the asset (Alphanumeric, 255). |
Check the box in the “Select” column of the multiline to mark an asset to confirm the receipt of the asset.
Click the “Confirm Receipt” pushbutton to confirm the receipt of the transferred asset.
The system updates the receipt details to the transfer number and updates the status of the transfer as “Transferred”.
The system credits the “Inter Finance Book Capital” account and debits the “Asset” account.
Click the “Reject Receipt” pushbutton to reject the receipt of the transferred asset.
The system saves the details along with the transfer number and updates the status of the transfer as “Rejected”.
To proceed, carry out the following
Select the “Accounting Information” link at the bottom of the page to view the posting details of the transfer.
Select the “Attach Notes” link at the bottom of the page to record any comments regarding the receipt of the asset..
Confirming the asset receipt – An overview
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You can select the finance book in which you want to receive the asset. You can also enter the date on which the receipt of the asset is confirmed.
This page allows you to search and retrieve the assets for which the receipt must be confirmed. You can carry out a search by specifying a range for the asset numbers, tag numbers and the transfer numbers that you want to retrieve. You can also search by specifying the date range during which the asset was transferred. This page also allows you to search by specifying the code identifying the finance book from which the asset has been transferred and the class to which the asset belongs. The system retrieves the information of the assets that are in the “Transferred Out” status based on the search criteria entered.
This page also allows you to enter the code identifying the location in which the asset is received and the corresponding cost center that has been mapped. On confirmation of the receipt the system updates the status as “Transferred”. You can also reject the receipt of the asset in this page. The system updates the status of the transfer as “Rejected” when the receipt of the asset is rejected.
The receipt of the asset must be confirmed in the destination finance book. You can confirm a transfer that is in the “Transfer Out” status.
Click the “Confirm Receipt” pushbutton to confirm the receipt of the asset..
The system updates the status of the transfer as “Transferred”.
You can also reject the receipt of an asset.
Click the “Reject Receipt” pushbutton to reject the receipt of the asset.
The system updates the status of the transfer as “Rejected”.
