Transferring assets between finance books
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This page allows you to transfer an asset from one finance book to another finance book of the same company. Tell me more.
Select the “Inter Finance Book Transfer” link under the “Asset Disposal” business component.
The “Inter Finance Book Transfer” page appears.
The system displays the following:
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Status |
The status of the transfer. It must be “Transfer Out”. |
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Enter the following fields:
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Transfer No. |
A unique number identifying the transfer (Alphanumeric, 18). Mandatory. This number is generated and displayed by the system, when the “Transfer Asset” pushbutton is clicked. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Document Numbering Class” business component. |
Note: This field must not be left blank if “Manual” is selected in the “Numbering Type” field.
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Transfer Date |
The date on which the asset is transferred (Date Format). Mandatory. The date entered in this field must be before the system date. This date must also be a valid one in an “Open” or “Provisionally Closed” financial period. |
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Numbering Type |
Use the drop-down list box to select the numbering type for the login organization unit and the “Inter Finance Book Transfer” transaction type. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Document Numbering Class” business component. |
Enter the following fields in the “Transfer Information” group box:
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Source Finance Book |
Use the drop-down list box to select the code identifying the finance book from which you want to transfer the asset. All the finance books that have been mapped to the login organization unit will be available for selection in the ascending order. |
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Destination Finance Book |
Use the drop-down list box to select the code identifying the finance book to which you want to transfer the asset. All the finance books that have been mapped to the login company will be available for selection in the ascending order. |
Enter the following fields in the “Search Criteria” group box to retrieve the assets that have to be transferred:
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Asset No From |
The starting code in the range of codes identifying the assets that you want to retrieve (Alphanumeric, 18). |
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To |
The ending code in the range of codes identifying the assets that you want to retrieve (Alphanumeric, 18). |
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Asset Class Code |
Use the drop-down list box to select the code identifying the class to which the asset belongs. All the asset classes that have been defined in the “Create Asset Class” activity of the “Asset Type Definition” business component and that are in the “Active” status will be available for selection in the ascending order. |
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Tag No From |
The starting code in the range of codes identifying the asset tags for which you want to retrieve the assets (Integer). |
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To |
The ending code in the range of codes identifying the asset tags for which you want to retrieve the assets (Integer). |
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Asset Location Code |
The code identifying the location in which the asset that you want to transfer is available (Alphanumeric, 20). This location must have been defined in the “Create Asset Location” activity of the “Asset Location” business component and must be in the “Active” status. |
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Help facility available |
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Asset Group Code |
The code identifying the group to which the asset belongs (Alphanumeric, 25). The asset group must have defined in the “Create Asset Group” activity of the “Asset Type Definition” business component and must be in the “Active” status. |
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Help facility available |
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Asset Desc. |
The textual description of the asset that you want to retrieve (Alphanumeric, 40). |
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Tag Desc. |
The textual description of the asset tag (Alphanumeric, 40). |
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Cost Center |
The code identifying the cost center that has been mapped to the “Asset Disposal Account” (Alphanumeric, 10). The cost center must have been defined in the “Create Cost Center Element” activity of the “Cost Setup” business component. |
Click the “Search” pushbutton to retrieve the asset information.
The system retrieves and displays the following in the “Asset Information” multiline based on the search criteria entered:
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Asset No |
The code identifying the asset. |
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Asset Desc. |
A textual description of the asset. |
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Asset Group Code |
The code identifying the group to which the asset belongs. |
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Tag No |
The code identifying the asset tag. |
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Tag Desc. |
A textual description of the asset tag. |
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Asset Class Code |
The code identifying the class to which the asset belongs. |
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Asset Location Code |
The code identifying the location in which the asset is available. |
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Cost Center |
The code identifying the cost center that has been mapped to the asset. |
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Asset Cost |
The cost of the asset. |
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Cumulative Depreciation |
The cumulative depreciation of the asset. |
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Asset Book Value |
The book value of the asset, which is the difference of the original asset cost and its cumulative depreciation. |
Enter the following field in the “Asset Information” multiline:
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Remarks |
Any observations pertaining to the transfer of the asset (Alphanumeric, 255). |
Check the box in the “Select” column of the multiline to mark an asset for transfer
Click the “Preview Depreciation” pushbutton to retrieve the depreciation details of the asset.
The system retrieves the cumulative depreciation value in the respective field.
Click the “Transfer Asset” pushbutton to transfer the asset.
The system generates a unique transfer number if “Automatic” numbering type has been opted for.
The system saves the transfer details along with the transfer number and updates the status of the transfer to “Transfer Out”.
The system also transfers the depreciation history along with the asset to the selected finance book.
To proceed, carry out the following
Select the “Accounting Information” link at the bottom of the page to view the posting details of the transfer.
Select the “Attach Notes” link at the bottom of the page to record any comments or observations regarding the transfer.
Transferring assets between finance books – An overview
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The asset transfer can happen between finance books to two different organization units also. You can select the code identifying the finance books from which you want to transfer the asset. You can also select the code identifying the finance book to which you want to transfer the asset.
You can search and select the asset that you want to transfer from the finance book. You can search by specifying a range of assets and the tags that you want to retrieve. You can also carry out a search based on the class and group to which the asset class belongs, the description of the asset and the asset tags. You can also search based on the location in which the asset is available and the cost center to which it has been mapped. The system retrieves the asset information based on the search criteria entered.
The system transfers the details of the assets to the destination finance book. The system also transfers the depreciation history of the asset along with the asset details. The status of the asset is updated as “Transfer Out”.
Mandatory
“Numbering Type” must have been defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component.
“Depreciation and Cumulative Depreciation” account codes must have been mapped to the asset class in the “Create Asset Account Definition” activity of the “Account Rule Definition” business component.
Optional
“Cost Center Applicable” must be set to “Yes” in the “Set Common Parameters” activity of the “Company Parameter Setup” business component to use the cost center.
“Cost Center” must have been defined in the “Create Cost Center / Unit” activity of the “Cost Setup” business component.
Retrieve asset depreciation history
Retrieve asset depreciation history
You can transfer the depreciation details of the asset along with the asset to the destination finance book.
Check the box in the “Select” column to mark an asset for which you want to retrieve depreciation details.
Click the “Preview Depreciation” pushbutton.
The system retrieves the cumulative depreciation value in the respective field.
