Maintain Report Definition – A summary of the activity

This analysis report is used to analyze all the costs that were incurred in the cost center/units grouped under a particular Cost Element Structure. This report is usually generated based on a column structure.

You can enter a unique number identifying the report definition and also specify a description pertaining to it. You can also specify the business unit and the organization unit for which the report is being created. The cost center structure must be specified in order to indicate the cost centers that must be considered for analysis. The level range and entry point can optionally be specified to limit the report to that extent. You must also specify the column structure based on which the report is formatted. The cost element structure is also a parameter for the analysis report, which must be specified. You can also make a mention on whether detail cost elements of the cost element structure can be taken for consideration in the report.

Based on the column structure, the system retrieves and displays the column IDs, column names and the financial periods in the multiline. If the column had been specified as a budgeted column in the column structure, then the corresponding budget and version numbers must be specified. You can also specify whether allocated costs from the cost centers must also be included in the analysis report. You can also specify a filter criterion for the column.

The system saves the report definition details. If the report is to be printed on to an Excel spreadsheet, then the system eliminates cost centers from the cost center structure based on the level and entry point details, retrieves the cost center – cost element period balances for each column, retrieves the cost center – cost element budget details, retrieves the allocated costs (if applicable), calculates the column value based on a formula (if applicable), includes details cost elements and prints the report.