Amending acquisition proposal details
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This page allows you to amend the details of an “Active” acquisition proposal. A unique amendment number is generated for every amendment that has been made to the acquisition proposal. An amendment is made for enhancing the values available in the proposal or including a new asset class to the proposal. The system stores the login ID and the system date along with the amendment details.
Select the “Acquisition Proposal” link at the bottom of the “Select Proposal” page.
The “Amend Acquisition Proposal” page appears.
The system displays the following:
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Proposal No |
The number identifying the proposal. |
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Amendment No |
The number identifying the amendments made to the proposal. |
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Status |
The status of the proposal. It must be “Active”. |
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Proposal Date |
The date on which the proposal was created. |
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Finance Book |
The code identifying the finance book for which the proposal has been created. |
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Proposal Desc. |
A textual description of the proposal. |
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Zoom facility available |
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Financial Year |
The financial year for which the proposal has been created. |
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Budget No |
The number identifying the budget based on which the proposal has been created. |
Modify the following field if required:
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Asset Class Code |
The code identifying the asset class for which the proposal has been created. |
The system displays the following:
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Board Reference |
Any observations made by the board. |
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Zoom facility available |
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Board Reference Date |
The date on which the proposal was referred to the board. |
Modify the following field if required:
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Expiry Date |
The date on which the proposal expires (Date Format). Mandatory. This date could exist in the forthcoming financial years also. The date entered in this field must be later than the date on which the proposal was created. |
The system displays the following:
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Currency |
The code identifying the currency in which the proposal has been created. |
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Exchange Rate |
The exchange rate of the currency in which the proposal has been created. This exchange rate will be displayed if the currency is different from the base currency of the company. If both the currencies are the same, “1” is displayed by default. |
Modify the following field if required:
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Exchange Rate Variance % |
A percentage of variance that can be considered for the proposal (Integer). The value entered in this field must be greater than zero and lesser than 100. |
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Cost Variance % |
The percentage of variance that can be considered in the cost of the asset (Integer). The value entered in this field must be greater than zero and lesser than 100. |
The system displays the following in Base Currency Group Box:
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Committed Amount |
The Proposal amount for which purchase orders have been raised. |
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Liability Booked |
The amount for which the expenses incurred due to the purchase of the asset has been posted |
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Amount Utilized |
The Proposal amount that has been utilized till date. |
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Balance Amount |
The Balance Proposal Amount that can further Utilized for Asset Capitalization. |
The system displays the following in the In Proposal Currency Group Box:
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Committed Amount |
The Proposal amount for which purchase orders have been raised. |
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Liability Booked |
The amount for which the expenses incurred due to the purchase of the asset has been posted |
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Amount Utilized |
The Proposal amount that has been utilized till date. |
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Balance Amount |
The Balance Proposal Amount that can further Utilized for Asset Capitalization. |
Modify the following fields in the “Asset Information” multiline if required:
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Asset Desc. |
A textual description of the asset (Alphanumeric, 40). Mandatory. This field must not be left blank. |
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No. of Units |
The number of units of the asset that is to be purchased (Integer). |
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Currency |
Use the drop-down list box to select the code identifying the currency in which the cost of the asset has been entered. All the currency codes that have been mapped to the company will be available for selection in the ascending order. The currency must have been defined in the “Create Country and Currency” activity of the “Organization Setup” business component and must be in “Active” status. |
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Proposed Cost |
The cost of the asset (Decimal). Mandatory. The value entered must be greater than zero. |
Note: This field must not be left blank if a value is available in the “Asset Desc.” field
The system displays the following in the “Asset Information” multiline:
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Cost in Base Currency |
The proposed cost of the asset in the base currency of the company. |
Click the “Compute Total Proposed Cost” pushbutton to calculate the total proposed cost.
The system calculates and displays the total proposed cost in the base currency of the company and the proposed cost including the variances specified.
The system displays the following:
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Total Proposed Cost in Base Currency |
The sum total of the asset proposed costs in the base currency of the company. |
Note: The value entered in the “Proposed Cost” field will be displayed if the currency of the proposed cost is the same as the base currency of the login company.
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Proposed Cost Incl. Variances |
The sum total of the asset proposed cost considering the percentage of variance that has been entered. |
Click the “Amend Acquisition Proposal” pushbutton to amend the details of the proposal.
The system saves the modifications made. A unique number identifying the amendment is generated.
The system updates the login ID of the user and the system date in the “Last Modified By” and “Last Modified Date”.
The system displays the following:
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Created By |
The login ID of the user who has created the asset proposal. |
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Created Date |
The date on which the asset proposal was created. |
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Last Modified By |
The login ID of the user who last modified the asset proposal. |
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Last Modified Date |
The date on which the asset proposal was last modified. |
To proceed, carry out the following
Select the “View Budget” link at the bottom of the page to view the budget details.
Select the "Attach Notes" link at the bottom of the page for attaching notes.
Select the “Collaborate” link at the bottom of the page to record or to view the observations or comments or discussions regarding the document.
You can amend the details of a proposal that is in the “Active” status.
Modify the details of the proposal.
Click the “Amend Acquisition Proposal” pushbutton to save the amendments that have been made.
The system generates a unique number identifying the amendment for every amendment made.