Assigning usage to applicable events

This page allows you to assign a usage for an event. Tell me more.

Select the “Assign Usage To Event” link at the bottom of the “Create Additional Account Definition” page.

The “Assign Usage To Event” page appears.

Enter the following fields in the “Search Criteria” group box to search for the usages that you want to assign to an event:

Note: You can carry out a search by specifying the usage details or by specifying the details of the account to which the usage has been assigned.

Usage ID	The code identifying the usage that you want to retrieve (Alphanumeric, 20). You can enter the usage ID in full or specify it partially using the “*” character. The system retrieves all the usages that have IDs similar to the value entered in this field.
Usage Short Desc.	A short description of the usage that you want to retrieve (Alphanumeric, 40). You can enter the short description in full or specify it partially using the “*” character. The system retrieves all the usages that have short descriptions similar to the value entered in this field.
Usage Desc.	A detail description of the usage that you want to retrieve (Alphanumeric, 100). You can enter the description in full or specify it partially using the “*” character. The system retrieves all the usages that have descriptions similar to the value entered in this field.
Usage Type	Use the drop-down list box to select the type of the usage that you want to retrieve. You can select from “User Defined”.
Currency	Use the drop-down list box to select the currency of the account for which the usage that you want to retrieve has been defined. All the currencies that have been defined for the company will be available for selection in the alphabetical order. The system leaves the field blank by default on launch of the page.
Account Group	Use the drop-down list box to select the account group of the account for which the usage that you want to retrieve has been defined. You can select from “Asset”, “Capital”, “Expenditure”, “Liability” or “Revenue”. The system leaves the field blank by default on launch of the page.
Account Desc.	The description of the account code for which the usage that you want to retrieve has been defined (Alphanumeric, 100).

Click the “Get” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

Note: The system retrieves the details of the account codes only if usages have been assigned to it.

Usage Id.	The code identifying the usage.
Usage Short Desc.	A short description of the usage.
Usage Desc.	A detail description of the usage.
Account Code	The code identifying the account for which the usage has been defined.
Account Desc.	The description of the account.

Check the box in the “Select” column of the multiline to mark usages that must be assigned to events.
Enter the following fields in the “Applicable Events” group box to search for the events that you want to assign to the selected usages.

Function	Use the drop-down list box to select the event for which you want to assign a usage. All the business process chains that are available will be available for selection in the alphabetical order.
Transaction No	Use the drop-down list box to select the transaction for which the event takes place. All the business components that form part of the selected business process chain will be available for selection in the alphabetical order.
Transaction Type	Use the drop-down list box to select the type of transaction for which the event would take place. The different types of transactions that are possible will be available for selection in the alphabetical order.

Click the “Get” pushbutton to retrieve the event details.

The system displays the following in the “Applicable Events” multiline based on the search criteria entered:

Note: The system retrieves the event details based on the valid combination of selected function and transaction.

Transaction Type	Indicates the type of transaction.
Type Desc.	The description of the transaction type.

Check the box on the “Select” column of the multiline to mark an event that must be assigned to the selected usage.
Click the “Assign” pushbutton to assign the usage to the event.

The system saves the details of the selected usage and transaction type.

Assigning usage to applicable events – An overview

You can search and select the usages that you want to assign to an event. The system retrieves the usages based on the search criteria entered. This page also allows you to search and select the transaction type to which you want to assign the usage. The system retrieves the transaction types based on the search criteria entered. You can select a usage and assign a transaction type to it. The system saves the details of the selected usages and events. This usage would be retrieved during the respective transaction to ensure the posting of the transaction amount in the relevant account code.