Creating TCD purchase account definition

This page allows you to create TCD purchase account definition. Tell me more.

Select the “Create TCD Account Definition” link at the bottom of the “Set Purchase TCD Parameters” or the “Create Item Account Definition” page.

The “Create TCD Account Definition” page appears.

Enter the following in the group box:

Finance Book	Use the drop-down list box to select the code identifying the finance book to which the financial entries are posted. All the postings finance books that has been defined for the company, to which the login organization unit belongs will be available for selection, in the ascending order. The system displays the first finance book in the list by default on launch of the page.
TCD Code	The code identifying the tax, charges and discounts (Alphanumeric, 10). Mandatory. The value entered here must have been defined in the “Taxes Charges Discounts” business component.
	Help facility available.
	Press the <Enter> key.
	The system retrieves the description and the type based on the TCD code entered.

The system displays the following:

Desc.	The description pertaining to the TCD code.
	Zoom facility available.
TCD Type	A specification of whether the value entered in the “TCD Code” field denotes “Tax”, “Charge” or “Discount”.

Enter the following field:

TCD Variant	The code identifying the TCD variant (Alphanumeric, 4). The TCD variant must have been defined in the “Taxes Charges Discounts” business component.
	Help facility available.
	Press the <Enter> key.
	The system retrieves the description based on the variant selected.

The system displays the following:

Desc.	The description pertaining to the TCD variant.
	Zoom facility available.

Enter the following fields in the “Account Details” multiline:

Event	Use the drop-down list box to select the event for which the TCD account definition must be created. You can select from:
	GR Events
	Invoice Events
	The system displays “All” by default on launch of the page.

Note: If the event selected is “All” or “Invoice Events”, then all the parameter values of the row must be left blank.

If the event selected is “GR Events”, then all the applicable parameters of the row must be entered.

Supplier Group

Use the drop-down list box to select the code identifying the supplier group. The supplier group must have been defined in the “Supplier” business component. The system leaves this blank by default on launch of the page.

Note: Supplier groups in this field will be available for selection, only when the “Supplier Group” parameter has been set to “Yes” in the “Set Purchase TCD Parameters” page of this business component.

Receipt At

Use the drop-down list box to select the organization units where the “Goods Receipt” and “Stock Receipt” business components have been deployed. The system leaves the field blank by default on launch of the page.

Example

If there are 3 OUs say OU1, OU2 and OU3 and the “Goods Receipt” and “Stock Receipt” business components are deployed in OU1 and OU2 and are also mapped to the “Account Rule Definition” business component, then the system lists OU1 and OU2 in the “Receipt At” field.

Type	Use the drop-down list box to select the type, if type is an applicable parameter for any TCD type. You can select from “Capital”, “Normal” and “Subcontract”. The system leaves the field blank by default on launch of the page.
Folder	Use the drop-down list box to select the folder for creating the purchase TCD account definition. The system lists the folder, if the TCD purchase parameter has been set to “Yes” in the “Set Purchase TCD Parameters” page. The system leaves the field blank by default on launch of the page.

Note: GR Folder is user defined master and may be defined based on the group of items or group of items supplied by a set of suppliers etc.

Mode of Transportation	Use the drop-down list box to select the mode of transportation. Mode of transport is user configurable master and could be Air, Sea, and Road etc. The system leaves the field blank by default on launch of the page.
Numbering Series	Use the drop-down list box to select the numbering series while creating the TCD account definition. The system leaves the field by blank on launch of the page.

Note: The system lists the numbering series in this field only if the “Numbering Series” parameters have been set to “Yes” in the “Set Purchase TCD Parameters” page of this business component.

TCD Class

Use the drop-down list box to select the class to which the tax, charge or discount belongs. TCD Class is user configurable master and could have values like Sales Tax, New Year Discount etc. The system leaves the blank by default on launch of the page.

Note: The system lists the TCD class in this field for selection only if the “TCD Class” parameter has been set to “Yes” in the “Set Purchase TCD parameters page of this business component.

Account Code	The code identifying the account to be associated with the TCD details (Alphanumeric, 32). The account code must have been defined in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.
	Help facility available.
	Press the <Enter> key.
	The system retrieves the description based on the code entered.

The system displays the following:

Account Desc.

The description pertaining to the account code.

Enter the following fields:

Dr. / Cr.	Use the drop-down list box to select the identifier for the account code. The options available are “Dr” and “Cr”. The system displays “Cr” by default on launch of the page.
Effective From Date	The date from which the TCD account definition details are effective (Date Format). Mandatory. The effective from date must be greater than or equal to the start date of the account code and less than or equal to the end date of the account code. The date must be the start date of the financial year or the financial period.

Note: The following things must be taken care while entering the effective from date.

If for the TCD code “TCD123” an account code “TCD123” as TCD account has already been defined and deleted with date range of 1^st April 2001 to 31^st March 2002, then the effective from date for the same combination must start from 1^st April 2002.
If the account “TCD123” has already been mapped to a combination from 1^st Apr 2001, has to be mapped to a different account “TCD456” with the same effective date, then the mapping with the account “TCD123” can be deleted and a new mapping can be done to the account “TCD456”.
Check the box in the “Select” column of the multiline to mark the accounting details.
Click the “Create” pushbutton to create the TCD account definition

Note: Atleast one account must be defined in the multiline.

The account code defined for the combination FB/TCD Code/TCD Variant and the identifier must be unique

The system saves the TCD account definition details.

To proceed, carry out the following

Select the “View TCD Account Definition” link at the bottom of the page to view the TCD account definition details.

Creating TCD purchase account definition – An overview

The parameters can be set for each of the TCD type that is Taxes, Charges and Discounts. The accounts can be defined for parameters only if they have been set as applicable parameters. TCD accounts in purchase cycle can be defined for “GR Events” and “Invoicing Events”.

GR Events

For GR Events, the TCD accounts can be defined for the TCD code along with TCD variants and following parameters:

Supplier Group, GR Type, TCD Class, Receipt Doc OU, GR Folder, Mode of Transportation, Numbering Series.

Invoice Events

For Invoice events, the TCD accounts can be defined for the TCD code and TCD variant and not based on parameters. If All Events are selected, accounts can only be defined for TCD code and TCD variant code.

Prerequisites

“Finance Book” must have been defined in the “Create Finance Book” activity of the “Accounting Setup” business component.
“TCD Code” and “TCD Variant” must have been defined in the “Create Tax/charge/Discount Code” activity of the “Taxes Charges Discounts” business component.
“Account Code” must have been defined in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.