Deleting additional account definition

This page allows you to delete the additional account definition. You can provide the expiration date till which the account definition is effective and delete them. You can carry out the search using the code identifying the finance book, type of the usage, the code identifying the currency, usage description, the code identifying the account and the date from which the additional account definition is effective. The system retrieves the details based on the search criteria.

The system deletes the account codes defined for the selected FB/Usage ID, Currency, Destination FB and Destination Company .

Select the “Delete Additional Account Definition” link under the “Account Rule Definition” business component.

The “Delete Additional Account Definition” page appears.

Enter the following fields in the “Search Criteria” group box:

Finance Book	Use the drop-down list box to select the code identifying the finance book. All the “Posting” and “Consolidation” finance books mapped to the login organization unit and for which additional accounts have been defined will be available for selection. The system displays the first FB in the list by default on launch of the page.
Usage Type	Use the drop-down list box to select the usage type. You can select from “Predefined” or “User-Defined”. The system displays “User-Defined” by default on launch of the page.
Currency	Use the drop-down list box to select the code identifying the currency. All currencies for which the accounts have been mapped as additional accounts will be available for selection. The system displays the base currency of the company by default on launch of the page.
Usage Short Desc.	The short description pertaining to the usage (Alphanumeric, 40). The system retrieves the usage whose description is similar to the value entered here.
Account Code	The code identifying the additional account that has to be deleted (Alphanumeric, 32). The system retrieves the account definition details based on the account code entered here.
	Help facility available.
Date From	The starting date in the range of dates during which the additional account definition is effective (Date Format). The system retrieves the accounting details whose effective from date is greater than or equal to the date entered here.
To	The ending date in the range of dates during which the additional account definitions are effective (Date Format). The system retrieves the accounting details whose effective from date is less than or equal to the date entered here. This date must be greater than or equal to the date entered in the “Date From” field.

Click the “Get Details” pushbutton to retrieve the details in the multiline:

The system displays the following in the “Account Definition Details” multiline:

Usage Type	The usage type, which could be “Predefined” or “User-Defined”.
Usage Id.	The code identifying the usage.
Usage Short Desc.	The short description pertaining to the usage.
Usage Desc.	The textual description pertaining to the usage.
Dr. / Cr.	Indicates whether the account is the debit or a credit account.
Account Code	The code identifying the account.
Currency	The transaction currency of the account.
Effective From Date	The date from which the additional account definition is effective.

Enter the following field:

Valid Upto Date

The date till which the additional account definition is effective (Date Format). Mandatory. The date entered here must be greater than or equal to the effective from date and less than or equal to the account code end date. The expiration date must be the financial year or the financial period end date. It can also be financial year or financial period start date.

The system displays the following fields:

Destination Company	The code identifying the destination company.
Destination Finance Book	The code identifying the destination finance book.

Check the box in the “Select” column of the multiline to mark the account definition details.
Click the “Delete” pushbutton to delete the account definition.

Note: Atleast one row must be marked for deletion.

The system deletes the account codes defined for the selected FB/Usage ID, Currency, Destination FB and Destination company . Transactions will not pick up these deleted accounts after the valid upto date.

To proceed, carry out the following

Select the “Delete Usage” link at the bottom of the page to delete the usage.