Help on Account Code

Help On Account Code

This Help page allows you to search and select an account code and transfer the details to the field where it is required.

You can search by specifying a range of account codes that you want to retrieve. You can also carry out a search by specifying the code identifying the currency in which the transactions must be posted in the account code, the description of the account, the group and type of control account to which the account belongs. The system retrieves all the account codes that are in the “Active” status. The selected account code is transferred to the required page when it is confirmed.

Click the lens icon positioned next to the “Account Code” Field.

The “Help On Account Code” page appears.

Enter the following fields in the “Search Criteria” group box to search for an account code.

Account Code From

The starting account code in the range of codes identifying the account codes that you want to retrieve (Alphanumeric, 32). The system retrieves all the account codes that are similar to the value entered in this field.

Note: The code entered in this field must be before the code entered in the “Account Code To” field.

To	The ending account code in the range of codes identifying the account codes that you want to retrieve (Alphanumeric, 32). The system retrieves all the account codes that are similar to the value entered in this field.
Currency	Use the drop-down list box to select the code identifying the currency in which the postings are made in the account. All the currencies that have been mapped to the created account codes will be available for selection in the ascending order.
Desc.	The textual description of the account (Alphanumeric, 40). You can enter the description in full or specify it partially using the “*” character. The system retrieves all the account codes that have descriptions similar to the value entered here.
Account Group	Use the drop-down list box to select the group to which the account that you want to retrieve belongs. You can select from “Assets”,“Liability”"Capital","Revenue”, “Expenditure” or "All". The system displays “Blank” by default on launch of the page.
Account Classification	Use the drop-down list box to select the account Classification to which the account that you want to retrieve belongs. You can select from "Balance Sheet", "Income Statement", "Retained Earnings" and "All". The system displays “All” by default on launch of the page.
Finance Book	Use the drop-down list box to select the finance book to which the account that you want to retrieve belongs. The system displays the Finance Book selected in the main page by default, on launch of this page.

Click the “Search” pushbutton to retrieve the search results.

The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:

Account Code	The code identifying the account.
Desc.	The textual description of the account.
Currency	The code identifying the currency in which the transactions must be posted in the account.
Account Group	The group to which the account belongs. It could be “Assets”, “Liability”, “Capital”, “Revenue” or “Expenditure”.
Account Classification	The classification to which the account belongs. It could be "Balance Sheet", "Income Statement" or "Retained Earnings".
Effective Period From	The starting date from which the account is effective.
Effective Period To	The ending date till which the account is effective.
Layout Heading	These layout headings lead to form the various financial statements for the company.
Revised Layout Heading	The Revised layout heading to which the account has been mapped to.
Schedule Heading	The schedule heading to which the account has been mapped to.
Revised Schedule Heading	The Revised Schedule heading to which the account has been mapped to.
Status	The status of the account code.

Note: The “Revised Layout Heading” and “Revised Schedule Heading” controls will be visible when the base currency of the login company is ‘Indian Rupees’ and the first financial calendar start date with legacy option as No before 1.4.2011.

Check the box in the “Select” column of the multiline to select an account code.
Click the “OK” pushbutton.