Creating budget header

This page allows you to create the header details of a budget. Tell me more

Select the “Create Cost Budget” link under the “Cost Budget” business component.

The “Create Budget Header” page appears.

Enter the following field:

Budget No.	The number identifying the budget (Alphanumeric, 10). Mandatory.
	Press <Enter> key.
	The system retrieves the details of the budget based on the number entered in the relevant fields. The system also increments the version number by “1”.

The system displays the following:

Version No.

A unique number identifying the budget version. The system generates this number sequentially for budgets that are created with the same budget number. The number is incremented from the already existing number by “1”. The system displays “1” by default when a budget is being created for the first time.

Enter the following fields:

Aggregate / Period	Use the drop-down list box to set whether a comprehensive budget or a budget for a period is being defined. You can select from “Aggregate” or “Period”.
	Aggregate – indicates that the budget is a comprehensive budget defined for a date range. This aggregate budget can be split among the MAC periods that are present in the effective date range as per specific seasonality patterns.
	Period – indicates that the budget is defined for MAC periods that are covered in the date range during which the budget is effective. If the parameter “Control Totals for Budgets” has been set as “Yes”, an authorized aggregate budget must be available earlier for a period budget to be created The system displays “Period” by default on launch of the page.

Note: You cannot define an aggregate budget for a Cost Element - product budget.

Desc.	The description of the budget (Alphanumeric, 40). Mandatory.
	Zoom facility available
Definition Type	Use the drop-down list box to select the entity for which the budget is to be defined. You can select from “Cost Center, “Cost Center - Cost Element”, “Cost Center - Product” or “Cost Element – Product”.
	Cost Center – indicates that the budget is being defined for a detail cost center. You can create only a “Value” budget for a cost center.
	Cost Center – Cost Element – indicates that you can specify the budgeted amounts and quantities at the cost element level for the individual cost centers. This type of budget is used in analysis, comparison and reporting purposes. You can create a “Quantity”, a “Value” and a “Both” budget.
	Cost Center – Product – indicates that you can specify budget amounts and values for the item and the item variants for consumption or product output from a cost center for an accounting period. This type of budget is used to generate material variance reports for cost centers. You can create a “Quantity”, a “Value” and a “Both” budget.
	Cost Element – Product – indicates that you can specify the output budget quantities for cost elements that would be incurred to produce manufactured items for an accounting period. This type of budget is also used to generate standard item costs based on the budgeted output of items and their respective input costs. You can create a ‘Period’ budget of the type “Both”.
	The system displays “Cost Center” by default on launch of the page.
Budget Type	Use the drop-down list box to set the type of budget that is to be created. You can select from “Quantity”, “Value” or “Both”. The system displays “Value” by default on launch of the page.

Note: You cannot define a “Quantity” budget for a “Cost Center” or for a combination of “Cost Element – Product”. You cannot define a “Value” budget for a combination of “Cost Element – Product”. You cannot define a “Both” budget for a “Cost Center”.

Budget OU

Use the drop-down list box to select the organization unit for which the budget is to be defined.

Note: All the organization units that have been mapped to the business unit will be available for selection if “OU” (organization unit) has been selected as the level in which the budget is to be defined in the “Set Parameters” activity. The system displays the login organization unit by default on launch of the page.

If “BU” is selected as the level in which the budget is to be defined, the system displays “All” by default on launch of the page.

Responsibility	The login ID of the valid Enterprise user or the code identifying the employee (Alphanumeric, 15).
	Help facility available

Note: The system displays the ID of the login user by default on launch of the page if ““Restrict Access to Budgets at User Level” parameter has been set as “Yes” in the “Set Parameters” activity.

Org. Unit

Use the drop-down list box to select the organization unit to which the person who is responsible for the newly created budget belongs. All the organization units in which the “Employee Master” business component has been installed and that have been mapped to the business unit will be available for selection in the ascending order. The system displays “Blank” by default.

Note: The organization units will be available for selection if the “Restrict Access to Budgets at User Level” parameter has been set as “No” in the “Set Parameters” activity of this business component and if the “Responsibility validation against employee master” parameter has been set as “Yes” in the “Cost Setup” business component.

Effective Date

Use the drop-down list box to select the date from which the budget is effective. All the start dates of the MAC periods that have been defined for MAC years that are in the “Open” status will be available for selection in the chronological order. The system displays the earliest “Open” MAC period by default.

Note: The date selected in this field must be before the date selected in the “Expiry Date” field.

Expiry Date

Use the drop-down list box to select the date till which the budget is effective. All the end dates of the MAC periods that have been defined for MAC years that are in the “Open” status will be available for selection in the chronological order. The system displays the latest “Open” MAC period by default.

Enter the following fields in the “Range Selection - Cost Center / Unit” group box to retrieve the cost centers / unit for which you want to define a budget:

Note: All the fields in this group box must be left blank if “Cost Element – Product” is selected in the “Definition Type” field.

Cost Center Structure ID.	The code identifying the cost center structure (Alphanumeric, 10). This cost center structure must have been created in the “Cost Setup” business component and must be in “Active” status. The effective period of the budget must fall within the effective period of the cost center structure ID.
	Help facility available

Note: This field must not be left blank if a value is entered in the “Entry Point” field.

Cost Center From

The starting code in the range of cost center codes for which you want to create a budget (Alphanumeric, 10).

Note: The code entered in this field must be the same or before the value entered in the “To” field.

To	The ending code in the range of cost center codes for which you want to create a budget (Alphanumeric, 10).
Entry Point	The code identifying the group or detail cost center that you want to retrieve (Alphanumeric, 10). This cost center must be a valid cost center in the cost center structure entered in the “Cost Center Structure ID” field.
	Help facility available

Enter the following fields in the “Range Selection - Cost Element” group box to retrieve cost element for which you want to define a budget:

Note: All the fields in this group box must be left blank if “Cost Center” or “Cost Center – Product” is selected in the “Definition Type” field.

Cost Element Structure ID.	The code identifying the cost element structure (Alphanumeric, 10). This cost element structure must have been created in the “Cost Setup” business component and must be in “Active” status.
	Help facility available
Cost Element From	The starting code in the range of cost element codes for which you want to create a budget (Alphanumeric, 32).

Note: The code entered in this field must be the same or before the value entered in the “To” field.

To	The ending code in the range of cost element codes for which you want to create a budget (Alphanumeric, 32).

Enter the following fields in the “Range Selection - Item Code (Product)” group box to retrieve the item codes for which you want to define a budget:

Note: All the fields in this group box must be left blank if “Cost Center” or “Cost Center -Cost Element” is selected in the “Definition Type” field.

Item Org. Unit

Use the drop-down list box to select the organization unit in which the item for which you want to define a budget has been created. All the organization units in which the “Item Administration” business component has been deployed will be available for selection.

Note: If “Item Administration” business component has not been deployed in any or the organization units, the system displays “Blank” by default on launch of the page.

Item Code From

The starting code in the range of item codes that you want to retrieve for creating a budget along with a cost center or a cost element (Alphanumeric, 32).

Note: The code entered in this field must be the same or before the value entered in the “To” field.

To	The ending code in the range of item codes that you want to retrieve for creating a budget along with a cost center or a cost element (Alphanumeric, 32).
Item Group	The code identifying the item group (Alphanumeric, 10).
	Help facility available
Item Variant From	The starting code in the range of item variants that you want to retrieve (Alphanumeric, 36).

Note: The code entered in this field must be the same or before the value entered in the “To” field.

To	The ending code in the range of item variants that you want to retrieve (Alphanumeric, 36).

Note: If a new version of an existing budget is being created the effective period of the budget, the entity for which it is being created and the type of the budget must be the same as that of the earlier version.

Click the “Create” pushbutton to save the header details of the budget.

The system saves the header details of the budget. The system also stores the login ID of the user and the system date along with the budget details. The system also updates the status of the budget header as “Fresh”.

To proceed, carry out the following

Select the “Create Budget Details” link at the bottom of the page to create the budget.
Select the “Generate Budget” link at the bottom of the page to generate new budgets.
Select the “Distribute Budget” link at the bottom of the page to distribute budget values.
Select the “Attach Notes” link at the bottom of the page to record your observations.
Select the "Authorise Budget Header” link provided at the bottom of the page to authorize Budget Header details.
Select the "Edit Budget Header” link provided at the bottom of the page to modify Budget Header details.
Select the “Collaborate” link at the bottom of the page to record or to view the observations or comments or discussions regarding the document.

Creating budget header – An overview

You can enter a unique number for a new budget. You can set the type of the budget and the entity for which you want to create the budget. You can also set the organization unit for which you want to create the budget. A date range during which the budget would be effective can also be set. You can create a value, quantity or both value and quantity budget in this page.

This page also provides you the facility to carry out a search to retrieve the cost centers; cost elements and item details for which you want to create a budget.

This page also allows you to create a new version of an existing budget. If you enter an existing budget number the system increments the version of the budget by one. If you are enhancing an existing budget, the effective period of the budget, the entity for which it is being created and the type of the budget must be the same as that of the earlier version.

The system saves the header details of the budget and updates the status of the header as “Fresh”. The system also stores the login ID of the user and the system date along with the header details of the budget.

Prerequisites

“MAC calendar” must have been defined in the “Cost Setup” business component.

“Cost Center/ Unit”, “Cost Element”, “Cost Center Structure” and “Cost Element Structure” must have been defined in the “Cost Setup” business component.

“Cost Center – Cost Element” mapping must have been done in the “Cost Setup” business component.

“Employee Master” must have been deployed in the organization units that have been mapped to the business unit or the organization unit for which the cost budget is being created.

“Item Codes” and “Item Variants” must have been created in the “Item Administration” business component

“Item Groups” must have been created in the “Item Group” business component.

“Set Parameters” activity must have been defined in this business component.

What you can do in this page

Create different types of budgets for an entity

Set the quality of the budget

Set the entity for which the budget is defined

Set type of budget

Create different types of budgets for an entity

Entity	Aggregate / Period		Budget Type
Entity	Aggregate	Period	Quantity	Value	Both
Cost Center	P	P		P
CC-CE	P	P	P	P	P
CC-Product	P	P	P	P	P
CE-Product		P			P

Set the quality of the budget

You can create a comprehensive budget for an effective period. You can also create a budget that would be inherited by the MAC periods that are covered during the date range when the budget is effective.

Set the “Aggregate / Period” field to “Aggregate” if you want to create a comprehensive budget.

Set the “Aggregate / Period” field to “Period” if you want to create a budget for the MAC periods covered in the specified date range.

Set the entity for which the budget is defined

You can select the entities for which you want to create a cost budget. A budget can be defined for a “Cost Center” and for combinations of “Cost Center – Cost Element”, “Cost Center – Product” and “Cost Element – Product”.

Set the “Definition Type” field to “Cost Center” if you want to create a budget for a cost center.
Set the “Definition Type” field to “Cost Center – Cost Element” if you want to create a budget for combinations of cost center and cost element.
Set the “Definition Type” field to “Cost Center – Product” if you want to create a budget for combinations of cost centers and items.
Set the “Definition Type” field to “Cost Element – Product” if you want to create a budget for combinations of cost elements and items.

Set type of budget

You can define three different types of budgets. You can create a “Value”, “Quantity” or a “Both” budget.

Set the “Budget Type” field as “Value” if you want to create a value cost budget for the selected entity.
Set the “Budget Type” field as “Quantity” if you want to create a quantity cost budget for the selected entity.
Set the “Budget Type” field as “Both” if you want to create both a quantity and a value cost budget for the selected entity.