Defining a cost center for inventory account
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This page allows you to define a cost center for an expense or a consumption account. Tell me more.
Select the “Maintain Inventory Definition” link under the “Cost Center Rule Definition” business component.
The “Maintain Inventory Cost Center Rule Definition” page appears.
Enter the following field:
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Company Code |
Use the drop-down list box to select the code identifying the company over which the business unit has been defined. Mandatory. If the business unit spans across companies, then all the company codes that are mapped to the business unit to which the login organization unit belongs, will be available for selection in ascending order, along with blank. The system displays blank by default on launch of the page. |
Enter the following fields in the “Cost Center Definition Details” multiline:
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Event |
Use the drop-down list box to select the event or the business process based on which the cost center mapping is done. You can select from “Unplanned Receipt Supplier”, “Unplanned Issue Supplier”, “Unplanned” “Material Request/Inventory Issue”, “Unplanned Return”, “Adjustment”, “Std Cost Revaluation” or “All”. The system displays “All” by default on launch of the page. |
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Finance Book |
Use the drop-down list box to select the code identifying the finance book that has been mapped to the company – business unit combination. All the finance books that has been mapped to the selected company – business unit combination will be available for selection in ascending order along with “All”. The system displays “All” by default on launch of the page. |
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Account Code |
The code identifying the expense or the consumption account (Alphanumeric, 32). The value entered here should have been defined in the “Accounting Setup” business component. |
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Press the <Enter> key. |
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The system retrieves and displays the account description in the “Account Desc.” field. |
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Help facility available |
Note: This field should not be left blank if the “Cost Center” and the “Effective From Date” fields are not left blank.
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Cost Center |
The code identifying the cost center that has to be mapped to the company code + finance book + expense or consumption account combination (Alphanumeric, 10). The code entered here should have been defined in the “Cost Setup” business component mapped to the business unit of the login organization unit.. |
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Press the <Enter> key. |
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The system retrieves and displays the cost center description in the “Cost Center Desc.” field. |
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Help facility available |
Note: This field should not be left blank if “No” has been selected in the “Additional Parameters” field and should be necessarily left blank if “Yes” has been selected in the “Additional Parameters” field.
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Effective From |
The date from which the cost center derived for the company code + finance book + event + consumption or expense account combination is valid (Date Format). |
Note: This field should not be left blank if “No” has been selected in the “Additional Parameters” field and should be necessarily left blank if “Yes” has been selected in the “Additional Parameters” field.
The date entered in this field should be greater than or equal to the “Effective From Date” and should be less than or equal to the “Expiry Date” of the expense or the consumption account, that has been defined in the “Accounting Setup” business component.
Also, the date entered in this field should also be greater than or equal to the “Effective From Date” and should be less than or equal to the “Expiry Date” of the cost center, that has been defined in the “Cost Setup” business component.
The date entered here is also checked against the “Effective From Date” and the “Expiry Date” of the cost element that has been mapped to the account code and the company code.
The system displays the following:
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Valid Upto Date |
The date till which the cost center definition is valid. |
Note: For the same company code + finance book + event + expense or consumption account combination, if two different cost center mapping are done, then the system updates the “Valid Upto Date” of the first definition to one day less than the new definition’s “Effective From Date”.
This field is updated on creation of another definition for the same combination of company code + FB + event + Account
Enter the following fields in the “Cost Center Definition Details” multiline:
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Additional Parameters |
Use the drop-down list box to specify whether additional parameters have to be specified for the cost center derived for the company code + finance book + expense or consumption account combination. You can select from “Yes” or “No”. The system displays “No” by default on launch of the page. |
The system displays the following:
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Account Desc. |
A brief description of the expense or the consumption account defined. The system retrieves and displays the account description from the “Accounting Setup” business component. |
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Cost Center Desc. |
A brief description of the cost center that has been mapped to the expense or the consumption account. The system retrieves and displays the account description from the “Cost Setup” business component. |
Check the box in the select column of the multiline to mark a definition for specifying additional parameters.
Select the “Maintain Inventory Cost Center Rule Definition” link from the bottom of the page to specify the additional parameters for the inventory cost center definition.
The system launches the “Maintain Inventory Cost Center Rule Definition” page with the mandatory parameter details of the selected record.
Click the “Save Details” pushbutton to save the cost center definition.
Cost center definition
If the inventory cost center is defined without additional parameters, then the system saves the details and updates the login ID of the currently logged in user and the system date along.
If the inventory cost center is defined with additional parameters, then the system saves the input data for further processing.
To proceed, carry out the following
Select the “Maintain Inventory Cost Center Rule Definition” link from the bottom of the page to maintain the inventory cost center rule definition.
Select the “View Inventory Cost Center Rule Definition”link from the bottom of the page to view the cost center definition that has been mapped to an inventory account.
Defining a cost center for inventory account – An overview
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In this page, you can specify the mandatory parameters for the cost center mapping like the:
Code identifying the company involved in the mapping
Event or the business process based on which the cost center is mapped
Finance book to which the inventory transactions are posted
Code identifying the expense or the consumption account to which the cost center rule is defined (to be specified only when additional parameters is specified as “No”)
Effective date from which this inventory cost center definition is valid (to be specified only when additional parameters is specified as “No”)
This page also allows you specify one or all finance books that are mapped to the company for the inventory cost center definition (for an inventory account). But, if all finance books are used for the cost center definition then individual finance books cannot be mapped to another cost center (for the same inventory account) till the previous definition is closed.
You can also specify whether additional parameters are involved in the inventory cost center definition. If additional parameters are involved then the system saves the basic parameters and takes you to the additional parameters page where the cost center rule can be defined. If not, then the system saves the sale cost center definition along with the login ID of the user and the system date
Mandatory
“Company Code” must have been defined in the “Organization Setup” business component.
“Finance Book” must have been defined in the “Organization Setup” business component.
“Finance Book” must have been mapped to the “Company Code”.
“Account Code” (both expense and consumption account) must have been defined in the “Accounting Setup” business component.
“Cost Center” must have been defined in the “Cost Setup” business component.
“Account Code” must have been mapped to a normal cost element, which in turn must have been mapped to a cost center in the “Cost Setup” business component
Set the event involved in the cost center definition
Set additional parameters applicability
Set the event involved in the cost center definition
You can specify the event or the business process based on which the inventory cost center is defined.
Set the “Event” field to “Unplanned Receipt Supplier” if the transaction is raising a receipt for the supply of goods from a supplier without a prior purchase order.
Set the “Event” field to “Unplanned Issue Supplier” if the transaction is issuing goods to a customer without receiving a purchase order.
Set the “Event” field to “Unplanned” if the transaction involves an unplanned activity.
Set the “Event” field to “Material Request/Inventory Issue” if the transaction is requesting material from a warehouse or issuing material from a warehouse.
Set the “Event” field to “Unplanned Return – MR Based” if the transaction involves an unplanned return of stock from the customer.
Set the “Event” field to “Adjustment” if the transaction involves stock adjustments.
Set the “Event” field to “Std Cost Revaluation” if the transaction involves redefining the standard costs that has been assigned to items.
Set additional parameters applicability
You can specify whether additional parameters are used for the inventory cost center definition.
Set the “Additional Parameters” field to “Yes” if additional parameters are specified in the inventory cost center definition.
Set the “Additional Parameters” field to “No” if additional parameters are not specified in the inventory cost center definition.
You can define an inventory cost center by specifying the basic parameters.
Specify the company code, the finance book, the expense or the consumption account code and the cost center to be mapped. “Cost Center” and “Effective From Date” will be specified only when additional parameters is set as “No”.
Click the “Save” pushbutton to define an inventory cost center.
