Defining a cost center for purchase account based on additional parameters

This page allows you to define a cost center for the purchase account with additional parameters. Tell me more.

Select the “Specify Additional Parameters” link from the “Maintain Purchase Cost Center Rule Definition” page.

The “Maintain Purchase Cost Center Rule Definition” page appears.

The system displays the following:

Company Code	The code identifying the company over which the business unit has been defined.
Event	The event or the business process based on which the cost center has been defined.
Finance Book	The code identifying the finance book that has been mapped to the company – business unit combination.
Account Code	The code identifying the expense or the WIP account.

Enter the following field:

Supplier Group	The code identifying the supplier group based on which the cost center is derived (Alphanumeric, 20). The value entered here must have been defined in the “Supplier” business component.
	Press the <Enter> key.
	The system retrieves and displays the supplier group description in the “Supplier Group Desc” field.
	Help facility available

Note: If this field is left blank then all the supplier groups (defined for the company mapped to the business unit) are included in the purchase cost center definition.

The system displays the following:

Supplier Group Desc.	A description of the supplier group. The system retrieves the description from the “Supplier” business component.
	Zoom facility available

Enter the following field:

Supplier Code	The code identifying the supplier based on which the cost center is derived (Alphanumeric, 16). The value entered here must have been defined in the “Supplier” business component.
	Press the <Enter> key.
	The system retrieves and displays the supplier name in the “Supplier Name” field.
	Help facility available

Note: If this field is left blank then all the suppliers defined (for the company mapped to the business unit) are included in the sale cost center definition.

The system displays the following:

Supplier Name	The name of the supplier. The system retrieves this value from the “Supplier” business component.
	Zoom facility available

Enter the following fields in the “Cost Center Definition Details” multiline:

Note: Duplicate entries should not be present in the multiline.

Atleast one row of data should be present in the multiline where the “Cost Center” field is not blank.

Also, when a value is specified in the “Cost Center” field, then the corresponding “Effective From Date” must also be entered.

Usage ID.	The code identifying the usage of the cost center (Alphanumeric, 20). The usage entered here must have been defined for the cost center in this business component.
Receipt At	Use the drop-down list box to select the organization unit in which the goods receipts are raised for the supplier from whom materials were purchased. All the organization units mapped to the business unit to which the login organization unit belongs will be available for selection, along with “All”. The system displays “All” by default on launch of the page.
Numbering Series	Use the drop-down list box to select the numbering series based on which the purchase cost center is defined. All the numbering series for the transaction type “GR” that has been defined in the “Numbering Class” business component will be available for selection in ascending order along with “All”. The system displays “All” by default on launch of the page.
Item Group	The code identifying the item group that has been defined for the purpose of purchase costing (Alphanumeric, 25). The value entered here should have been defined in the “Item Group” business component.
	Press the <Enter> key.
	The system retrieves and displays the item group description in the “Item Group Desc” field.
	Help facility available

Note: If this field is left blank then all the item groups (defined for the company mapped to the business unit) are included in the sale cost center definition.

Item Code	The code identifying the item (Alphanumeric, 32). The value entered here should have been entered in the “Item Administration” business component.
	Press the <Enter> key.
	The system retrieves and displays the item description in the “Item Desc.” field.
	Help facility available

Note: If this field is left blank all the items (defined for the company mapped to the business unit) are included in the sale cost center definition.

This field should not be left blank when an item variant is specified in the “Item Variant” field.

Item Variant	The code identifying the item variant (Alphanumeric, 8). The value entered here should have been defined in the “Item Administration” business component.
	Press the <Enter> key.
	The system retrieves and displays the item variant description in the “Item Variant Desc.” field.

Note: If this field is left blank then all the item variants mapped to the item code are included in the purchase cost center definition. If Item Group, Item Code and Item Variant are left blank, then cost center rule definition will be applicable for all item groups, item codes and variants

Folder	Use the drop-down list box to select the folder in which all the purchase related document are grouped. All the folders that has been defined for the business unit to which the login organization unit belongs in the “GR” business component will be available for selection in ascending order, along with “All”. The system displays “All” by default on launch of the page.
Cost Center	The code identifying the cost center that has to be mapped to the company code + finance book + COGS account combination (Alphanumeric, 10). Mandatory. The code entered here should have defined in the “Cost Setup” business component mapped to the business unit of the login organization unit.
	Press the <Enter> key.
	The system retrieves and displays the cost center description in the “Cost Center Desc.” field.
	Help facility available
Effective From	The date from which the purchase cost center definition for the company code + finance book + expense or WIP account combination is valid (Date Format). Mandatory.

Note: If an expense account is used in the definition then the date entered in this field should be greater than or equal to the “Effective From Date” and should be less than or equal to the “Expiry Date” of the expense account, that has been defined in the “Accounting Setup” business component.

If a WIP account is used in the definition then the date entered in this field should also be greater than or equal to the “Effective From Date” and should be less than or equal to the “Expiry Date” of the WIP account, that has been defined in the “Account Rule Definition” business component.

Also, the date entered in this field should also be greater than or equal to the “Effective From Date” and should be less than or equal to the “Expiry Date” of the cost center, that has been defined in the “Cost Setup” business component.

The date entered here is also checked against the “Effective From Date” and the “Expiry Date” of the cost element that has been mapped to the account code and the company code.

The system displays the following:

Valid Upto Date

The date till which the account definition is valid.

Note: For the same company code + finance book + expense or WIP account combination, if two different cost center mapping is done, then the system updates the “Valid Upto Date” of the first definition to one day less than the new definition’s “Effective From Date”.

Item Group Desc.	A brief description of the item group.
Item Desc.	A description of the item.
Item Variant Desc.	A description of the item variant.
Cost Center Desc.	A description of the cost center.

Click the “Save Details” pushbutton to save the purchase cost center definition.

The system saves the purchase cost center definition and updates the login ID of the currently logged in user and the system date along with the purchase cost center details.

To proceed, carry out the following

Select the “Define Usage” link from the bottom of the page to define a usage for the purchase cost center definition.

Select the “Maintain TCD Information” link from the bottom of the page to map TCD information to a purchase cost center.

Select the “View Purchase Definition” link from the bottom of the page to view the purchase cost center information.

Defining a cost center for purchase account based on additional parameters – An overview

These parameters are specified for the company code + finance book + event + expense or WIP account combination. You can specify the additional parameters involved in cost center definition like the:

Supplier group
Supplier
Cost center usage
Receipt At
Numbering series
Item group
Item code
Item variant
Folder

Except supplier group, supplier, item group, item code, item variant and usage, other parameters are laded in a select box with individual values and also “All”.

For a company code, finance book, event and Account combination, if “All” has been selected for the parameters: receipt at, numbering series and folder are selected for a particular cost center rule definition then, for the same company code, finance book, event and account combination, another definition with individual values of the above parameters cannot be defined.

But, for parameters like supplier group, supplier, item group, item code and item variant, it is possible to have a cost center rule definition for “All” or for a specific value. When any of these fields are left blank, then the cost center rule definition will be applied for “All”. For example, if supplier group is left blank, then the cost center rule definition will be applicable for “All” supplier groups.

The usage that has been defined for the cost center in this business component can also be used as a user configurable parameter for cost center definition.

The system saves the purchase cost center with all the additional parameters. The system also updates the login ID of the currently logged in user and the system date along with the purchase cost center definition.

Prerequisites

Mandatory

“Cost Center” must have been defined in the “Cost Setup” business component.
“Supplier” must have been defined in the “Supplier” business component.
“Supplier Group” must have been defined in the “Supplier” business component.
“Numbering Series” applicable for GR must have been defined in the “Numbering Class” business component.
“Folder” must have been defined in the “GR” business component.
Item Group” applicable for purchase costing must have been defined in the “Item Group Administration” business component.
“Item Code” must have been defined in the “Item Administration” business component.
“Item Variant” must have been defined in the “Item Administration” business component.

What you can do in this page

Define purchase cost center with additional parameters

You can define a purchase cost center by specifying additional parameters.

Specify the additional parameters and the cost center to be mapped.

Click the “Save” pushbutton to define a purchase cost center with additional parameters.