Defining a cost center for purchase TCD account based on additional parameters

This page allows you to define a cost center for a purchase TCD account with additional parameters. Tell me more.

Click the “Specify Additional Parameters” link from the “Maintain TCD Cost Center Rule Definition” page.

The “Maintain TCD Cost Center Rule Definition” page appears.

The system displays the following:

Company Code	The code identifying the company over which the business unit has been defined.
Event	The event or the business process based on which the cost center rule definition is done.
Finance Book	The code identifying the finance book that has been mapped to the company – business unit combination.
Account Code	The code identifying the TCD account.
TCD Code	The code identifying the tax, charge or discount.
TCD Code Desc.	A description of the TCD code.
	Zoom facility available
TCD Variant	The code identifying the tax, charge or discount variant.
Variant Desc.	A description of the TCD variant.
	Zoom facility available.

Enter the following field:

Supplier Group	The code identifying the supplier group based on which the cost center is derived (Alphanumeric, 20). The value entered here must have been defined in the “Supplier” business component.
	Press the <Enter> key.
	The system retrieves and displays the supplier group description in the “Supplier Group Desc” field.
	Help facility available

Note: If this field is left blank then all the supplier groups are included in the purchase TCD cost center definition.

The system displays the following:

Supplier Group Desc.	A description of the supplier group. The system retrieves the description from the “Supplier” business component.
	Zoom facility available

Enter the following field:

Supplier Code	The code identifying the supplier based on which the cost center is derived (Alphanumeric, 16). The value entered here must have been defined in the “Supplier” business component.
	Press the <Enter> key.
	The system retrieves and displays the supplier name in the “Supplier Name” field.
	Help facility available

Note: If this field is left blank then all the customers are included in the purchase TCD cost center definition.

The system displays the following:

Supplier Name	The name of the supplier. The system retrieves this value from the “Supplier” business component.
	Zoom facility available

Enter the following fields in the “Cost Center Definition Details” multiline:

Note: Duplicate entries should not be present in the multiline.

Atleast one row of data should be present in the multiline where the “Cost Center” field is not blank.

Also, when a value is specified in the “Cost Center” field, then the corresponding “Effective From Date” must also be entered.

Usage ID.	The code identifying the usage of the cost center (Alphanumeric, 20). The usage entered here must have been defined in this business component and must be applicable on purchase.
	Help facility available
Receipt At	Use the drop-down list box to select the organization unit in which the goods receipts are raised for the supplier from whom materials were purchased. All the organization units mapped to the business unit to which the login organization unit belongs will be available for selection, along with “All”. The system displays “All” by default on launch of the page.
Numbering Series	Use the drop-down list box to select the numbering series based on which the purchase TCD cost center is defined.
	All the numbering series applicable for “GR” will be available for selection in ascending order along with “All”,
	The system displays “All” by default on launch of the page.
Folder	Use the drop-down list box to select the folder in which all the purchase related document are grouped. All folder applicable for GR defined in the “Receipt Acknowledgement” business component will be available for selection in ascending order, along with “All”. The system displays “All” by default on launch of the page.
Mode of Transportation	Use the drop-down list box to select code identifying the method by which the goods are transported to the customer. All the modes of transportation defined in the “Receipt Acknowledgement” business component, will be available for selection, along with “All”. The system displays “All” by default on launch of the page.
Cost Center	The code identifying the cost center that has to be mapped to the company code + finance book + expense or the WIP account combination (Alphanumeric, 10). Mandatory. The code entered here should have defined in the “Cost Setup” business component mapped to the business unit of the login organization unit.
	Press the <Enter> key.
	The system retrieves and displays the cost center description in the “Cost Center Desc.” field.
	Help facility available.
Effective From	The date from which the purchase cost center definition for the company code + finance book + expense or WIP account combination is valid (Date Format). Mandatory.

Note: The date entered in this field should be greater than or equal to the “Effective From Date” and should be less than or equal to the “Expiry Date” of the TCD account, that has been defined in the “Accounting Setup” business component.

Also, the date entered in this field should also be greater than or equal to the “Effective From Date” and should be less than or equal to the “Expiry Date” of the cost center, that has been defined in the “Cost Setup” business component.

The date entered here is also checked against the “Effective From Date” and the “Expiry Date” of the cost element that has been mapped to the account code and the company code.

The system displays the following:

Valid Upto Date

The date till which the account definition is valid.

Note: For the same company code + finance book + event + TCD account combination, if two different cost center mapping is done, then the system updates the “Valid Upto Date” of the first definition to one day less than the new definition’s “Effective From Date”.

Cost Center Desc.

A description of the cost center.

Click the “Save Details” pushbutton to save the purchase TCD cost center definition.

The system saves the purchase TCD cost center definition and updates the login ID of the currently logged in user and the system date along with the purchase TCD cost center details.

To proceed, carry out the following

Select the “Define Usage” link from the bottom of the page to define a usage for the purchase TCD cost center definition.

Select the “View TCD Definition” link from the bottom of the page to map TCD information to a purchase TCD cost center.

Defining a cost center for purchase TCD account based on additional parameters – An overview

These parameters are specified for the company code + finance book + event + TCD account combination. You can specify the additional parameters involved in cost center mapping like the:

Supplier group
Supplier
Cost center usage
Receipt At
Numbering series
Folder
Mode of transportation

For a company code, finance book, TCD code, TCD variant account code and effective from date combination, if “All” has been selected for the parameters: Numbering series, Folder and Receipt are selected for a particular cost center rule definition then, for the same company code, finance book TCD code, TCD variant, account code and effective from date combination, another definition with individual values of the above parameters cannot be defined.

But, for parameters like customer group and customer, it is possible to have a cost center rule definition for “All” or for a specific value. When any of these fields are left blank, then the cost center rule definition will be applied for “All”.

The usage that has been defined for the cost center in this business component can also be used as a user configurable parameter for cost center definition.

The system saves the purchase TCD cost center with all the additional parameters. The system also updates the login ID of the currently logged in user and the system date along with the purchase cost center definition.

Prerequisites

Mandatory

“Cost Center” must have been defined in the “Cost Setup” business component.
“Supplier” must have been defined in the “Supplier” business component.
“Supplier Group” must have been defined in the “Supplier” business component.
“Numbering Series” applicable for “GR” must have been defined in the “Numbering Class” business component.
“Folder” must have been defined in the “GR” business component.
“Mode of Transport” must have been defined in the “Category” business component.

What you can do in this page

Define purchase TCD cost center with additional parameters

You can define a purchase TCD cost center by specifying additional parameters.

Specify the additional parameters and the cost center to be mapped.

Click the “Save” pushbutton to define a purchase TCD cost center with additional parameters.