Set Function Parameters – Book Keeping
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Parameters are usually set for the system to follow during transactions. This page allows you to set parameters that are required in the book keeping business process chain. You can set parameters that are required for carrying out some of the important functions of book keeping like consolidation and closure. You can set whether you want post-dated journal vouchers to be posted in a finance book. You can also set the maximum amount that could be incurred as bank charges.
Select the “Set Parameters – Book Keeping” link under the “Company Parameter Setup” business component.
The “Set Function Parameters – Book Keeping” page appears.
Select the “Set Function Parameters – Book Keeping” tab.
The “Set Function Parameters – Book Keeping” page appears.
Enter the following fields in the “Process Parameters” group box:
Allow Future Dated Transactions For JV |
Use the drop-down list box to set whether future dated journal vouchers must be allowed to be posted in a finance book. You can select “Yes” if you want to post future dated vouchers. |
Auto Generation of Inter Finance Book JV |
Use the drop down list to set whether inter finance book JV to be generated automatically and if so, whether in fresh status or in authorized status. You can select "No" to restrict automatic generation of inter finance book JV. |
Auto generation of Inter Finance Book JV Across Companies |
Use the drop down list box to select whether Inter Finance Book Journal vouchers across companies to be auto generated in fresh / authorized status or not. The combo is loaded with “No”, “In Fresh Status” and “In Authorized Status” options. |
Destination Finance Book for Inter FB JV |
Use the drop down list box to set whether the destination Finance Book combo for Inter Finance Book JV to be loaded with the Finance Books mapped to the Login Transaction OU or with all the Finance Books mapped to all the OUs of the Login Company. You can select from "Finance Books Mapped to Organisation Unit" and "Finance Books Mapped to Company" |
Consolidation of Account Postings |
Use the drop-down list box to set whether account postings are to consolidated and posted in a finance book. You can select “Yes” if you want to post consolidated postings. |
Use Operative Chart Of Accounts For Consolidation |
Use the drop-down list box to set whether the operative chart of account must be used during consolidation. You can select “Yes” if you want to use the operative chart of accounts. |
Validate BRS Completeness Before Closure |
Use the drop-down list box to set whether the system must check if bank reconciliation has been completed before closure of a period or year in a finance book. You can select “Yes” if you want to verify the completion of the bank reconciliation. |
Validate Inter FB Completeness Before FB Closure |
Use the drop-down list box to set whether the system must check if inter finance book reconciliation has been completed before closure of a period or year in a finance book. You can select “Yes” if you want to verify the completion of inter finance book reconciliation. |
Inter Company Completeness Before FB Closure |
Use the drop-down list box to set whether the system must check if inter company finance book reconciliation has been completed before closure of a period or year in a finance book. You can select “Yes” if you want to verify the completion of the inter company finance book reconciliation. |
Currency Revaluation Completeness Before Closure |
Use the drop-down list box to set whether the system must check if the revaluation of currency has been completed before closure of a period or year in a finance book. You can select “Yes” if you want to verify the completion of currency revaluation. |
Allow Financial Postings After Provisional Closure |
Use the drop-down list box to set whether financial postings can be made after the provisional closure of a finance book. You can select “Yes” if you want to post financial entries after the provisional closure of a finance book. |
Maximum Bank Charges (Base Currency) |
The maximum charges that a company can incur for a bank (Decimal). The value entered in this field must be equal to zero or greater than zero. |
Note: The value entered in this field must be in the base currency of the company.
Assignment Of Clearing Accounts Level |
Use the drop down list box to select the level of assignment of accounts for clearing. The combo is loaded with options “At Company” and “At Finance Book”. The system displays "At Company" by default on launch of the page. |
Clearing Account Reconciliation at Company Level |
Use the drop down list box to specify whether company level account reconciliation clearing is allowed or not. The combo is loaded with options “Yes” and “No”. The system displays “Yes” by default on launch of the page. |
Financial Statements based on Provisional Run No. |
Use the drop down list box to select whether the financial statements can be launched based on Provisional Run No. or Not. The combo is loaded with “No”, and “Yes’ options. |
Centralized Deferral Processing |
Use the drop down list box to specify whether deferral process to be centralized or not. The combo would be loaded with "Yes" and "No". |
Assignment of Deferral Accounts Level |
Use the drop down list box to specify the level at which deferral accounts are to be assigned. The combo would be loaded with "At Finance Book" and "At Company". |
Separate Layout / Schedule for Negative Account Balance |
Use the drop down list box to specify whether separate layout / schedule for negative account balance is required or not. The combo would be loaded with "Balance Sheet Account Codes" and "No" |
Allow Interim Account Reconciliation |
Use the drop down list box to select whether interim account bank reconciliation is required or not. The combo would be loaded with Yes and No. |
Click the “Set Parameters” pushbutton to set the parameters for bookkeeping.
The system saves the parameters that have been defined. The system also stores the details of the business unit and company along with the parameter details. The system also stores the login ID of the user and the system date along with the parameter details.
To proceed, carry out the following
Select the “BFG Closure Settings” tab to set whether closure is required for certain business functions.
