Selecting voucher for reversing account balance

Glossary

Using online help

This page allows you to search and select the vouchers for reversal. Only the latest period in which the revaluation entries have been passed can be picked for reversal. You can directly enter the voucher number if you know it or you can carry out the search using the period in which the balances are revalued, the account currency of the account code, the number identifying the voucher number, the code identifying the finance book in which the entries are posted, the code identifying the account and the account group. The system retrieves the vouchers that are in “Authorized” for reversal.

The “Selecting Voucher” page appears.

Voucher No.

The number identifying the voucher whose entries has to be reversed (Alphanumeric, 18).

Revaluation Period

Use the drop-down list box to select the open financial period in which the account balances have been revalued. The system displays the earliest open revaluation period by default on launch of the page.

Currency

Use the drop-down list box to select the code identifying the currency. The system lists all the currencies defined in the “Create Currency and Country” activity of the “Organization Setup” business component, except the base currency. The system lists the first currency in the list by default on launch of the page.

 

All account currencies of the company, other than Base currency of the company is listed for selection.

Voucher No. From

The starting number in the range of voucher numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the voucher numbers that are greater than or similar to the value entered here.

 

If this field is left blank and the “To” field is entered, then the system retrieves the vouchers starting from the first vouchers till the voucher specified in the “To” field.

To

The ending number in the range of voucher numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the voucher numbers that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Voucher No. From” field.

 

If this field is left blank and the “Voucher No. From” entered, then the system retrieves the vouchers starting from the number specified in the “Voucher No. From” field till the last voucher.

Finance Book

Use the drop-down list box to select the code identifying the finance book in which the voucher entries are to be posted. All the finance books mapped to the login organization unit will be available for selection in the ascending order. The system displays the first finance book in the list by default on launch of the page.

Account Code From

The starting number in the range of account number from which the details are to be retrieved (Alphanumeric, 18). The system retrieves the account codes that are greater than the number specified here.

 

If this field is left blank and the “To” field is entered, then the system retrieves from the first account code till the code specified in the “To” field.

 

Help facility available.

To

The ending number in the range of account code till which the details are to be retrieved (Alphanumeric, 18). The system retrieves the account codes that are less than or equal to the code specified here. The code entered in this field must be greater than the code specified in the “Account Code From” field.

 

If this field is left blank and the “Account Code From” field is entered, then the system retrieves the account code from the code specified in the “Account Code From” field till the last account code.

 

Help facility available.

Note: You can enter the account code and the voucher number in full or specify it partially using the ‘*’ character. The system retrieves the account codes and voucher number that are similar to the value specified.

Account Group

Use the drop-down list box to select the code identifying the group to which the account belongs. The accounts must have been associated to the account group in the “Create Operative Chart of Accounts” activity of the “Accounting Setup” business component.

The system displays the following fields in the “Search Results” multiline based on the search criteria.

Note: The system retrieves the voucher, which are “Authorized” for reversal.

Voucher No.

The number identifying the voucher.

Account Code

The code identifying the account.

Currency

The account currency of the account code.

Finance Book

The code identifying the finance book in which the accounting entries are to be posted.

Revaluation Period

The financial period in which the account balances was revalued.

Account Group

The code identifying the group to which the account belongs.