Selecting voucher for viewing supplier balance

This page allows you to search and select the vouchers for viewing. You can view the vouchers in “Authorized” and “Reversed” status. You can directly enter the voucher number if you know it or you can carry out the search using the period in which the balances are revalued, the account currency of the account code, the status of the voucher, the number identifying the voucher number, the code identifying the finance book in which the entries are posted, the code identifying the account and the control account type. The system retrieves the vouchers based on the search criteria for viewing.

Select the “View Supplier Balance Revaluation” link under the “Currency Revaluation” business component.

The “Selecting Voucher” page appears.

Enter the following field in the direct entry if you are aware of the voucher number. Otherwise carry out the search.

Voucher No.

The number identifying the voucher whose entries has to be viewed (Alphanumeric, 18).

Enter the following fields in the “Search Criteria” group box to search for the voucher to be reversed. Data entry on the following fields is optional.

Revaluation Period	Use the drop-down list box to select the financial period in which the account balances have been revalued. The system displays the earliest open revaluation period by default on launch of the page.
Currency	Use the drop-down list box to select the code identifying the currency. The system lists all the currencies defined in the “Create Currency and Country” activity of the “Organization Setup” business component, except the base currency. The system lists the first currency in the list by default on launch of the page.
	All account currencies of the company, other than Base currency of the company is listed for selection.
Status	The status of the voucher. The various statuses of the voucher are
	Authorized – Indicates the status of the voucher on running the Supplier balance revaluation.
	Reverse – Indicates that the voucher entries are reversed. The vouchers can be reversed in the “Reverse Supplier Balance Revaluation” activity of this business component.
Voucher No. From	The starting number in the range of voucher numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the voucher numbers that are greater than or similar to the value entered here.

If this field is left blank and the “To” field is entered, then the system retrieves the vouchers starting from the first vouchers till the voucher specified in the “To” field.

To	The ending number in the range of voucher numbers for which the details are to be retrieved (Alphanumeric, 18). The system lists all the voucher numbers that are lesser than the value entered here. The number entered here must be greater than the number entered in the “Voucher No. From” field.
	If this field is left blank and the “Voucher No. From” entered, then the system retrieves the vouchers starting from the number specified in the “Voucher No. From” field till the last voucher.
Finance Book	Use the drop-down list box to select the code identifying the finance book in which the voucher entries are to be posted. All the finance books mapped to the login organization unit will be available for selection in the ascending order. The system displays the first finance book in the list by default on launch of the page.
Account Code From	The starting number in the range of account number from which the details are to be retrieved (Alphanumeric, 18). The system retrieves the account codes that are greater than the number specified here.
	Help facility available.

If this field is left blank and the “To” field is entered, then the system retrieves from the first account code till the code specified in the “To” field.

To	The ending number in the range of account code till which the details are to be retrieved (Alphanumeric, 18). The system retrieves the account codes that are less than or equal to the code specified here. The code entered in this field must be greater than the code specified in the “Account Code From” field.
	Help facility available.

If this field is left blank and the “Account Code From” field is entered, then the system retrieves the account code from the code specified in the “Account Code From” field till the last account code.

Note: You can enter the account code and the voucher number in full or specify it partially using the ‘*’ character. The system retrieves the account codes and voucher number that are similar to the value specified.

Control Account Type

Use the drop-down list box to select the control account type to which the account you want to retrieve belongs. The control account types available are "Supplier Control Account", "Supplier Prepayment Account" and "Supplier Deposit Account". The system displays the “Supplier Control Account” by default on launch of the page.

Supplier Code From

The starting number in the range of supplier code from which the details are to be retrieved (Alphanumeric, 18). The system retrieves the supplier codes that are greater than the number specified here.

If this field is left blank and the “To” field is entered, then the system retrieves from the first supplier code till the code specified in the “To” field.

Help facility available.

The ending number in the range of supplier code till which the details are to be retrieved (Alphanumeric, 18). The system retrieves the supplier codes that are less than or equal to the code specified here. The code entered in this field must be greater than the code specified in the “Supplier Code From” field.

If this field is left blank and the “Supplier Code From” field is entered, then the system retrieves the supplier code from the code specified in the “Supplier Code From” field till the last supplier code.

Help facility available.

Click the “Search” pushbutton to retrieve the voucher details for reversal.

The system displays the following fields in the “Search Results” multiline based on the search criteria.

Note: The system retrieves the vouchers based on the search criteria..

Voucher No.	The number identifying the voucher.
Account Code	The code identifying the account.
Currency	The account currency of the account code.
Finance Book	The code identifying the finance book in which the accounting entries are to be posted.
Revaluation Period	The financial period in which the Supplier balances was revalued.
Account Group	The code identifying the group to which the account belongs.
Status	The status of the voucher.

To proceed, carry out the following

Select the “View Supplier Balance Revaluation” link provided to View the voucher generated during Supplier balance revaluation.
Select the “View Supplier Transaction Revaluation” link provided to View the voucher generated during Suppliers Transaction revaluation.