Write off Base / Parallel Base Balances

This page allows you to write off base/parallel base balances available for the account code.

Select the “Write Off Base/Parallel Base Balances” link under the “Currency Revaluation” business component.
The “Write Off Base/Parallel Base Balances” page appears.

- Clicking this icon available near certain fields takes you to the help page of the respective field.

The system displays the following in the Voucher Information:

Status

The status of the journal voucher.

Enter the following fields in the Voucher Information:

Voucher No.	The unique number identifying the journal voucher.
Remarks	Any observations or comments pertaining to the document.
Numbering Type	Use the drop down list box to select the numbering type for generation of journal voucher. The combo would be loaded with all the numbering types defined for the transaction type “Currency Revaluation”.
Cost Center	The code identifying the cost center against which account is mapped.
Analysis Code	The code identifying the analysis code against which account is mapped.
Sub Analysis Code	The code identifying the sub analysis code against which account is mapped.

Enter the following fields in the Search Criteria:

Finance Book	Use the drop down list box to select the code identifying the finance book. The combo would be loaded with finance books mapped to the login organization unit.
Finance Year	Use the drop down list box to select the financial year in which base/parallel base balances is to be written off. The combo would be loaded with all the open financial years defined for the login company.
*Financial* Period	Use the drop down list box to select the financial period in which base/parallel base balances is to be written off. The combo would be loaded with all the open financial periods of the selected financial year.
*Account Group*	Use the drop down list box to select the code identifying the group to which the account belongs. The combo would be loaded with with “Asset” and “Liabilities”
*Currency*	Use the drop down list box to select the type of currency. The combo is loaded with all the currencies mapped to the login company except base currency of the login company.
Account Code From	The starting number in the range of account number from which the details are to be retrieved.
Account Code To	The ending number in the range of account number till which the details are to be retrieved.

Click on the "Get Details" pushbutton to retrieve the account details.
The system displays the following in the Write Off information:

Finance Book	The code identifying the finance book to which the account code belongs to.
Account Group	The code identifying the group to which the account code belongs to.
Account Code	The code identifying the account for which base/parallel base balances is available.
Currency	The account currency of the account code.
Balance in Account Currency	The balance amount in the account currency of the account code.
Balance in Base Currency	The balance amount in the base currency of the account code.
Base in Parallel Base Currency	The balance amount in the parallel currency of the account code.
Remarks	Any observations or comments.
*Account Description*	The textual description pertaining to the account code.

Click on the “Write Off Balances” pushbutton to write off base/parallel base balance of the account code

Select the “Accounting Information” link to view the account postings.

Reverse Customer Transaction Revaluation – An overview

The system displays the original voucher details whose entries are to be reversed. You can specify the number identifying the voucher or the numbering type based on which the voucher number is automatically generated by the system. This page also allows you to specify the number identifying the reversal voucher or the numbering type based on which the voucher number is automatically generated by the system. The system displays the revaluation information in the multiline. The system displays the total of all the balance below the multiline.

The system generates a voucher to reverse the original revaluation entry that is passed for the revaluation period. The system generates a unique number for the voucher that reversed the original voucher, based on the numbering type specified. The system automatically generates a reversal voucher number for the voucher generated, on the first day of the succeeding financial period and generates a unique reversal voucher number. The system updates the status of the original revaluation voucher to “Reversed” after reversal. The system updates the status of the Transactions to “Not Revalued”. The system updates the login ID of the user to the last modified by and the system date to the last modified date. The system also displays the creation details of the revaluation run.

On reversing of revaluation, the Transactions can be revalued again for the revaluation period or any of the prior open financial periods for which revaluation has not been run.