Assign Account for Deferral Transactions

Assign Account Codes for Deferral

This activity allows you to capture the nature of deferral expense/income and account code used for deferral.

Select the “Assign Account Codes for Deferral” activity under the “Deferral Transactions” business component.

- Clicking this icon available near certain fields takes you to the help page of the respective field.

The “Assign Account Codes for Deferral” page appears

Enter the following details :

Finance Book

Use the drop down list box to select the Finance Book. The combo would be loaded with All if parameter “Assignment of Deferral Accounts Level” is set to “At Company”. If it is set to “At Finance Book” and parameter “Centralized Deferral Processing” is set as Yes, then all the finance books mapped to all the organization units of the login ou’s company will be available for selection else only finance books mapped to the login ou will be loaded if parameter “Centralized Deferral Processing” is set as No.

Effective Date

The date from which assignment of account codes for deferral is valid.

Enter the following details in the Search Criteria Section:

Source Usage ID From	The code identifying the starting range of usages you want to retrieve.
To	The code identifying the ending range of usages you want to retrieve.
Usage Description	The detailed description of the usage.
Source Account Code From	The starting account code in the range of codes identifying the accounts that you want to retrieve.
Source Account Code To	The ending account code in the range of codes identifying the accounts that you want to retrieve.

Note: Source Account Code should be of account group Asset/Liability

To	The ending account code in the range of codes identifying the accounts that you want to retrieve.
Account Description	The textual description of the usage.
Currency	Use the drop down list box to select the code identifying the currency. All the currencies that have been assigned to the company will be available for selection in the ascending order.
Account Group	Use the drop-down list box to select the group to which the account that you want to retrieve belongs. Combo would be loaded with “Asset” and “Liability”.
Nature	Use the drop down list box to select the nature of deferral transactions. The combo would be loaded with quick codes defined for nature of deferral transactions.
Schedule/Layout Heading	Use the drop down list box to select the Layout or Schedule heading to which account code must be mapped.

Note: The “Layout/Schedule Heading” combo will be loaded based on the base currency of the login company. When the base currency of the login company is ‘Indian Rupees’ the Schedule Headings as per Indian Accounting Standards/Company's Act will be loaded. When the base currency of the login company is not ‘Indian Rupees’ then the combo will be loaded with the predefined Layout Headings as per US GAAP.

Revised Schedule Heading

Use the drop down list box to select the Revised Schedule Heading to which account code must be mapped.

Note: The “Revised Schedule Heading” control will be visible when the base currency of the login company is ‘Indian Rupees’

Click “Retrieve Saved Entities” push button to retrieve the saved entities.

The system retrieves the following in the multiline based on the search criteria entered:

Deferral Type	Use the drop down list box to select deferral type for which you want to assign account code. The combo would be loaded with “Expense" and “Income”.
Nature	Use the drop down list box to select nature of deferral transaction for which you want to assign account code. The combo would be loaded with values defined for nature of deferral transactions which would be retrieved from quick code definition.
Source Usage ID	The code identifying the usage for the deferral type and nature combination.
Source Account Code	The code identifying the account for the deferral type and nature combination.

Note: Source Account Code should be of account group Asset/Liability

Default Destination Usage ID	The code identifying the usage for the deferral type and nature combination.
Default Destination Account Code	The code identifying the usage for the deferral type and nature combination.

Destination Account Code Should be of account group Expense/Income.

Default Cost Center	The cost center to which destination account code is mapped.
Default Analysis Code	The analysis code to which destination account code is mapped.
Default Sub Analysis Code	The sub analysis code to which destination account code is mapped.
Parent Nature	Use the drop down list box to select nature of deferral transaction for which you want to assign account code. The combo would be loaded with values defined for nature of deferral transactions which would be retrieved from quick code definition.

Click “Assign” push button to assign account codes for deferral transactions.
Click “Un Assign” push button to un assign account codes for deferral transactions.