Help on Deferred Transactions Template

Maintain Deferred Transactions Template

This activity allows you to create transactions with account codes as assigned in “Assign account codes for deferral accounting” for creation of template.

Select the “Maintain Deferred Transaction Template” activity under the “Deferred Transactions” business component.

- Clicking this icon available near certain fields takes you to the help page of the respective field.

The “Maintain Deferred Transaction Template” page appears.
Enter the following fields in the Template Info :

Enter the following field in the “Search Criteria” group box:

*Template No.*	The number identifying the Deferred Transaction Template.
*Template Date*	The date for the Deferred Transaction Template
Status	The status of the Deferred Transaction Template
*Numbering Type*	Use the drop down list box to select the Numbering Type for generation of Template No. The combo would be loaded with all the numbering type defined for the “Deferral Voucher Template ”and Defaulted with value returned by Numbering Class Component.
*Numbering Type for JV*	Use the drop down list box to select the status for journal voucher to be auto-generated. The combo would be loaded with “No”, “Fresh" and “Authorized” if the parameter "Manual Voucher Generation for Deferral Transaction Templates" is set to Yes . If it is set to No then combo would be loaded with “Fresh” and “Authorized”.
Group Voucher Generation	Use the drop down list box to select whether group voucher generation is required or not. The combo would be loaded with “Yes” and “No”.

Enter the following fields in the Search Info:

Organization Unit	Use the drop down list box to select the organization unit in which document has been created for deferral . The combo would be loaded with all the OU’s of the login ou company if the parameter “Centralized Deferral Processing” is set as Yes. If No, the combo would be loaded only with login OU
Finance Book	Use the drop down list box to select the finance book in which document has been created for deferral. The combo would be loaded with all posting finance books for the selected organization unit.
Source Account Code	Use the drop down list box to select source account code with which document has been created. The combo would be loaded with all the account codes assigned for deferral transactions.
Deferral Type	Use the drop down list box to select the deferral type of document. The combo would be loaded with Expense and Revenue
Deferral Nature	Use the drop down list box to select the deferral nature of document. The combo would be loaded with values defined for nature of deferral transactions in the quick code definition.
Document Currency	Use the drop down list box to select the Currency of the document. The combo would be loaded with all the currencies assigned to the Company.
Document Number From	The starting range of document no. which can be fetched for deferral.
Document Number To	The ending range of document no. which can be fetched for deferral.
Deferral Option	Use the drop down list box to select the option based on which nature for deferral transaction has to be saved. The combo would be loaded with “By Nature of Expense/Revenue” and “By Transactions”.
Document Date From	The starting range of dates on which document has been created.
Document Date To	The ending range of dates on which document has been created.
Deferral Option	Use the drop down list box to select the option based on which nature
Document Date From	Use the drop down list box to select the option based on which nature for deferral transaction has to be saved. The combo would be loaded with “By Nature of Expense/Revenue” and “By Transactions”.
Document Date To	The starting range of dates on which document has been created.
Party Type	Use the drop down list box to select the party type for whom document has to be fetched. The combo would be loaded with “Supplier” and “Customer”.
Party Code	The code identifying the supplier or customer based on the party type selected.

Click the “Search” push button retrieve documents for deferral
Enter the following fields in the Default Section to be defaulted in the multiline :

Valid From	The starting date from which deferral transactions are valid.
Valid To	The ending date from which deferral transactions are valid.
Frequency	Use the drop down list box to select the frequency for Deferral transactions to be defaulted. The combo would be loaded with “Financial Period”.
Business Association Number	The contract no. or any reference no. for deferral transaction.
Business Association Date	The date on which contract was entered or any reference data can be entered.
Posting Date Option	Use the drop down list box to select based on what date Deferral vouchers are to be posted. The combo would be loaded with “First Day of the Period”, “Last Day of the Period” and “Based on Posting From Date”.
Destination Usage ID	The code identifying the usage to be defaulted for deferral transaction.
Destination Account	The code identifying the account to be defaulted for deferral transaction.
Destination Cost Center	The cost center to which destination account code is mapped.
Destination Analysis Code	The analysis code to which destination account code is mapped.
Destination Sub Analysis Code	The sub analysis code to which analysis code is mapped.

Click “Default” push button to default the above details in the multiline.
Enter the following fields in the Transaction Option:

Document No.	Use the drop down list box to select document no. for which deferral transaction has to be created. The combo would be loaded with document nos. based on the values given in the search criteria.
Document Line No.	Use the drop down list box to select the document line no. for which deferral transaction has to be created. The combo would be loaded with line nos based on the document no. selected.
Document Date	The date on which the selected document is created.
Currency	The currency in which the selected document is created.
Exchange Rate	The exchange rate of the document currency with respect to the base currency of the company.
Document Line Amount	The amount of the document for the selected Line no.
Pending Deferment Amount	The amount pending for deferment.

Note : Transaction Option section will be visible only when deferral option is selected as “By Transaction”

The system displays the following fields in the multiline:

Document No.	The number identifying the document for which deferral transaction has to be created.
Document Line No.	The number identifying the line for which deferral transaction has to be created.
Document Date	The date on which document is created.
Currency	The currency in which the selected document is created.
Exchange Rate	The exchange rate of the document currency with respect to the base currency of the company.
Amount	The amount of the document.
Pending Deferment Amount	The amount pending for deferment.

Note: The above columns will be visible only when deferral option is selected as “By Transaction”

Deferment Amount	The amount to be deferred..
Business Association No.	The contract no. or any reference no. can be entered for deferral transaction.
Business Association Date	The date on which contract was entered or any reference date can be entered.
Valid From	The starting date from which Deferral transaction is valid.
Posting Start Date	The date from which deferral vouchers are to be posted.
Valid To	The date up to which the deferral transactions is valid.
Frequency	Use the drop down list box to select frequency of posting deferral vouchers. The combo would be loaded with “Financial Period”.
Posting Date Option	Use the drop down list box to select Based on what date deferral vouchers are to be posted. The combo would be loaded with “First Day of the Period”, “Last Day of the Period” and “Based on Posting From Date”
Remarks	Any comments or observations made against the deferral transactions.
Deferral Type	The type of deferral transactions.
Nature	Use the drop down list box to select the deferral nature for the document. The combo would be loaded with values defined for nature of deferral transactions in quick code definition.
Source Usage	The code identifying the usage used in the deferral transaction
Source Account	The code identifying the account code used in the deferral transaction.
Destination Usage	The code identifying the usage with which deferral voucher is created.
Destination Account	The code identifying the account code with which deferral voucher is created.
Account Description	The textual description of the destination account code.
Cost Center	The code identifying the cost center to which destination account code is mapped.
Analysis Code	The code identifying the analysis code to which destination account code is mapped.
Sub Analysis Code	The code identifying the sub analysis code which is mapped to the analysis code.
Journal/Schedules	All the schedules or vouchers generated on authorization of the template. A new section will be opened on data hyperlink of these vouchers/schedules.

The following fields will be displayed in the pop-up section

Document Number	The code identifying document number for which schedules/vouchers are generated.
Document Type	The type of the document.
Document Date	The date on which document is created.
Document OU	The organization unit in which document is created.
Finance Book	The finance book in which document is created.
Currency	The currency in which document is created.
Template Number	The code identifying the template no.
Deferral Type	The type of deferral.
Deferral Nature	The nature of deferral.

The following fields will be displayed in the pop-up section

Journal Schedule Number	The number identifying the deferral schedule.
Schedule Date	The date on which schedule is generated.

Note : The above two columns will be visible only when schedules are generated for the template.

Journal Voucher Number	The number identifying the deferral voucher generated.
Journal Voucher Date	The date on which deferral voucher is generated.

Note : The above two columns will be visible only when journal vouchers are generated for the template.

Amount	The amount of deferral
Remarks	Any remarks or observations made against the document.
Status	The status of journal voucher.
Customer/Supplier Code	The code identifying customer or supplier.
Customer/Supplier Name	The name of the customer or supplier.
Doc. Type	The type of document.
Finance Book	The finance book in which document has been created.
Organization Unit	The organization unit in which document has been created.
Project OU	The organization unit in which project code is created.
Project/Sub Project Code	The code identifying the Project/Sub-Project to which the document is associated.
Project/Sub Project Description	The description of the project/ sub-project.
Created by	The name of the user who has created the document.
Created Date	The date on which document has been created.
Modified By	The name of the user who has modified the document.
Modified Date	The date on which the document has been modified.

Click the “Save” push button to save Deferral transaction template
Click the “Maintain” push button to maintain Deferral transaction template.
Click the "Authorize" push button to authorize Deferral transaction template.
Click the "Delete" push button to delete Deferral transaction template.
Click the "Reverse" push button to delete Deferral transaction template.

Created by	The name of the user who maintained the deferral transactions template.
Created Date	The date on which deferral transactions template created. .
Modified By	The name of the user who has modified the deferral transaction template.
Modified Date	The date on which deferral transactions template details was last modified.