Maintain Deferral Vouchers

This activity allows you to generate journal vouchers for schedules generated on template creation.

Select the “Maintain Deferral Vouchers” activity under the “Deferral Transactions” business component.

The “Maintain Deferral Vouchers” page appears

Enter the following details :

Action	Use the drop down list box to select the Finance Book. The combo would be loaded with All if parameter “Assignment of Deferral Accounts Level” is set to “At Company”. If it is set to “At Finance Book” and parameter “Centralized Deferral Processing” is set as Yes, then all the finance books mapped to all the organization units of the login ou’s company will be available for selection else only finance books mapped to the login ou will be loaded if parameter “Centralized Deferral Processing” is set as No.
Numbering Type for JV	The date from which assignment of account codes for deferral is valid.
Group Voucher Generation	Use the drop down list box to select whether group voucher generation is required or not. The combo would be loaded with“Yes” and “No”.
Auto Generation of Journal Vouchers'	The status is loaded with "Fresh" and "Authorized".

Enter the following details in the Modification info:

Template No	The number identifying the deferred transaction template. for which schedules has been generated
	Help facility available.
Document No.	Use the drop down list box to select the document number for which schedules has been generated. The combo would be loaded with all the document numbers with which selected template has been created.
Document Line No.	Use the drop down list box to select the document line no, for which schedules has been generated. The combo would be loaded with line nos. based on the document no. selected.
Document Type	The type of document selected.
Document Date	The date on which document has been created.
Deferment Amount	The amount deferred.

Note: The above section is only visible for action "Modification".

Enter the following details in the Search Info :

Organization Unit	Use the drop down list box to select the organization unit in which document has been created for deferral . The combo would be loaded with all the OU’s of the login ou company if the parameter “Centralized Deferral Processing” is set as Yes. If No, the combo would be loaded only with login OU.
Finance Book	Use the drop down list box to select the finance book in which document has been created for deferral. The combo would be loaded with all posting finance books for the selected organization unit.
Source Account Code	Use the drop down list box to select source account code with which deferral document has been created. The combo would be loaded with all the account codes assigned for deferral transactions.
Template No. From	The starting range of deferral transaction template number.
	Help facility available.
Template No. To	The ending range of deferral transaction template number.
	Help facility available.
Deferral Type	Use the drop down list box to select the deferral type of template. The combo would be loaded with “Expense” and “Revenue”.
Doc.No.From	The starting range of document number with which Deferral transaction template has been created.
To	The ending range of document number with which Deferral transaction template has been created.
Deferral Nature	Use the drop down list box to select the deferral nature of template.The combo would be loaded with values defined for nature of deferral transactions in the quick code definition.
Posting Date From	The starting date of deferral vouchers to be posted.
Posting Date To	The ending date of deferral vouchers to be posted.
Currency	Use the drop down list box to select the currency of the document. The combo would be loaded with the currencies assigned to the company.

Ø Click “Search” pushbutton to fetch the templates for which schedules have been generated :

The system displays the following fields in the multiline :

Doc No.	Use the drop down list box to select the Revised Schedule Heading to which account code must be mapped.
Line No.	The number identifying the document for which deferral schedules has been generated.
Template No.	The number identifying the line for which deferral schedules has been generated.
Journal Schedule No.	The number identifying the template for which deferral schedules has been generated.
Journal Voucher No.	The number identifying the deferral voucher generated.
Posting Date	The date on which deferral voucher is to be posted.
Source Usage	The code identifying the usage used in the deferral transaction.
Source Account Code	The code identifying the account code used in the deferral transaction.
Destination Usage	The code identifying the usage with which deferral voucher is created.
	Help facility available.
Destination Account Code	The code identifying the account code with which deferral voucher is created.
	Help facility available
Dr/Cr	Indicates whether account will be in debit leg or credit leg.
Total Value	The total value to be posted for deferral.
DeleteVouchers	Use to drop down list to select whether vouchers are to be deleted or not. The combo would be loaded with “Yes”and “No".
CostCenter	The code identifying the cost center to which destination account code is mapped.
AnalysisCode	The code identifying the analysis code to which destination account code is mapped.
	Help facility available.
SubAnalysisCode	The code identifying the sub analysis code which is mapped to the analysis code.
	Help facility available.
Journal Schedule Status	The status of journal schedule.
Valid From	The date from which deferral template is valid.
Valid To	The date upto which deferral template is valid.
Remarks	Any comments or observations can be made against the document.
Business Association No	The contract no. or any reference no. entered for deferral transaction template.
Supplier/CustomeCode	The code identifying customer or supplier.
Project OU	The organization unit in which project code is created.
Project/Sub-ProjectCode	The code identifying the Project/Sub-Project to which the document is associated.
Project/Sub-Project Description	The description of the project/ sub-project.

Createdby	The name of the user who has created the document.
Created Date	The date on which document has been created.
Modified By	The name of the user who has modified the document.
Modified Date	The date on which the document has been modified.

Click “Update” pushbutton to update existing Deferral Vouchers.
Click “Generate Vouchers” pushbutton to generate new vouchers.
Click "Cancel Schedules" pushbutton to cancel schedule details.
Click "Reverse Vouchers" pushbutton to revert voucher details.