Requesting clearance permit extension

This page allows you to request for an extension of a clearance permit. Tell me more.

Select the “Request Extension” link from the “Select Clearance Permit” page. Alternatively, select the hyperlinked clearance permit from the “Search results” multiline of the same page.

The “Request Clearance Permit Extension” page appears.

Enter the following field if you wish to request for extension of a clearance permit other than the clearance permit selected in the previous page.

Clearance Permit	The clearance permit for which extension is requested (Alphanumeric, 30).
	Press <Enter>. The system retrieves the details of the clearance permit.

The system displays the following fields:

CP Date	The date on which the clearance permit was created.
Status	The status of the clearance permit, which can be “Approved” or “Extended”.

Enter the following fields:

Extension Requested From	The date from which extension is requested (Date Format). Mandatory.
	Enter the time from which extension is requested in the edit box alongside (Time Format). If you leave the field blank, the system assigns the current system time.
Ext Req To	The date till which extension is required (Date Format). Mandatory.
	Enter the time from which extension is requested in the edit box alongside (Time Format). If you leave the field blank, the system assigns the current system time.

Note: Ensure that the date and time entered in the “Ext Req To” field is later than the date and time entered in the “Extension Requested From” field.

The system displays the following fields:

Valid From	The date from which the clearance permit is valid.
	The time from which the clearance permit is valid is displayed alongside.
To	The date till which the clearance permit is valid.
	The time till which the clearance permit is valid is displayed alongside.
Ref. Doc. Type	The document based on which the clearance permit was issued. The system displays “Work Order”, “Inspection Order”, “Calibration Order” and “Clearance Request”.
Ref. Doc. No.	The number of the document based on which the clearance permit was issued.
Permit Type	The type of the permit.
Category	The category of the clearance permit.
Approved By	The login ID of the user who approved the clearance permit.

Enter the following fields in the “Permit Holder” group box:

Employee

Click this radio button and enter in the edit box alongside, the ID of the employee who is responsible for holding the clearance permit (Alphanumeric, 30). Ensure that the employee is already defined in the “Define Employee” activity of the “Employee Induction” business component of Ramco Human Resources Management Solution and is in the “Current” status.

Press <Enter>.

Help facility available.

Contractor

Click this radio button and enter in the edit box alongside the ID of the contractor who is responsible for holding the clearance permit (Alphanumeric, 30).

Enter the following field:

Reason For Ext.	The reason for which extension of the clearance permit is requested (Alphanumeric, 150).
	Zoom facility available

The system displays the details of the previous extensions that have been made for the clearance permit in the “Extension History” multiline:

Extended From	The date from which the clearance permit was extended.
Time	The time from which the clearance permit was extended.
Extended To	The date till which the clearance permit was extended.
Time	The time till which the clearance permit was extended.
Extension No.	The number of the extension that has been done.
Ext. Requested By	The login ID of the user who requested the extension.
Contractor	The contractor who requested for the extension.
Extended By	The login ID of the user who extended the clearance permit.
Name	The name of the user who extended the clearance permit.
Reason For Extension	The reason for which the clearance permit was extended.
Ext. Requested From Date	The date from which the extension is requested.
Time	The time from which the extension is requested.
Ext. Requested To Date	The date till which the extension is requested.
Time	The time till which the extension is requested.
Contractor	The contractor who has requested extension of the clearance permit.
Permit Holder	The login ID of the user who held the permit when the extension was requested.
Name	The name of the user who held the permit when the extension was requested.
Reason For Ext. Request	The reason for which extension was request ed.

Click the “Submit” pushbutton.

Note: The system extends the clearance permit and changes the status of the clearance permit to “WaitForExt”.

The system displays the following fields in the “Record Statistics” group box:

Created By	The login ID of the user who s created the clearance permit.
Created Date	The date and time at which the user s created the clearance permit.
Last Modified By	The login ID of the user who requested the clearance permit for extension.
Last Modified Date	The date and time at which the clearance permit is requested for extension.

Requesting clearance permit extension – An overview

This page allows you to request for an extension of a clearance permit. You can request for an extension a clearance permit that is selected in the previous page. You can also enter a clearance permit in this page and request for its extension. You must enter the details of the period for which extension is requested along with the ID of the employee who is responsible for holding the permit and the reason for requesting for extension.

The system saves the clearance permit and changes the status of the clearance permit to “WaitForExt”. It also stores the login ID of the user who made the request along with the date and time of the request.

Prerequisite

Create Clearance Permit