Returning clearance permit

This page you to return a clearance permit once the maintenance work is completed. Tell me more.

Select the “Return Clearance Permit” link under the “EAM Clearance Permit System” business component.

The “Return Clearance Permit” page appears.

Enter the following field in the “Permit Returned By” to retrieve clearance permits that must be returned based on the permit holder:

Employee	Click this radio button and enter in the edit box alongside, the ID of the employee who holds the clearance permit (Alphanumeric, 30). Ensure that the employee is already defined in the “Define Employee” activity of the “Resources” business component and is in the “Current” status.
	Help facility available

The system retrieves the name of the employee alongside.

Contractor

Click this radio button and enter in the edit box alongside the contractor who holds the clearance permit (Alphanumeric, 30).

Enter the following fields in the “Search Criteria” group box to search for clearance permits that must be returned:

Clearance Permit	The clearance permit that must be returned (Alphanumeric, 30). You can enter the clearance permit number in full or specify it partially. The system retrieves similar clearance permits.
Permit Type	Use the drop-down list box to retrieve clearance permits based on the permit type. The system fills in all the permit types that have been defined in the “Define Permit” types activity and that are in the “Active” status. Leave the field blank to retrieve clearance permits irrespective of the permit type. The system leaves the field blank, by default.
Ref. Doc. Type	Use the drop-down list box to retrieve clearance permits based on the document for which the clearance permit is created. The system provides the options: “”Work Order”, “Insp. Order”, “Calib Order” and “Clearance Request”. Leave the field blank, if you wish to retrieve clearance permits irrespective of the document type. The system leaves the field blank, by default
Ref. Doc. No.	The number of the document based on which the clearance permit was created (Alphanumeric, 30). You can enter the number in full or specify it partially. The system retrieves all the documents whose numbers are similar to the number entered here.
Approved By	The employee ID of the user who approved the clearance permit (Alphanumeric, 30). You can enter the employee ID in full or specify it partially. The system retrieves all clearance permits that are approved by users whose employee IDs are similar to the employee ID entered here. Help facility available.
Requested By	The employee ID of the user who requested for the clearance permit (Alphanumeric, 30). You can enter the employee ID in full or specify it partially. The system retrieves all clearance permits that are requested by users whose employee IDs are similar to the employee ID entered here. Help facility available.

Enter the following fields in the “Permit Validity Date” field to retrieve clearance permits based on the dates for which the clearance permit is valid:

From	The date from which the clearance permit is valid (Date Format).
To	The date till which the clearance permit is valid (Date Format).

Click the “Search” pushbutton to search for the clearance permit.

Based on the filter criteria entered, the system retrieves in the "Search Results" multiline, the clearance permits for returning:

Clearance Permit	The clearance permit retrieved by the system.
Date	The date on which the clearance permit was created.
Status	The status of the clearance permit, which can be “Approved” or “Extended”.

Enter the following fields in the multiline:

Work Completed?

Use the drop-down list box to specify whether the maintenance work on the equipment or location for which clearance permit is issued is completed or not. The system fills in this field with all the user-defined values that have been defined in the “Maintain User Defined Fields” activity” for “Work Complete” option and that are in the “Active” status. Leave the field blank, if you do not wish to specify the level of completion of the work. The system leaves the field blank, by default.

Remarks

Any additional information about returning the clearance permit (Alphanumeric, 255).

The system displays the following fields in the multiline:

Ref. Doc. No.	The number of the document based on which the clearance permit is issued.
Ref. Doc. Type	The maintainable object based on which the clearance permit is issued. The system displays either “Equipment”, “Location” or “Others”.
Valid From	The date from which the clearance permit is valid.
Time	The time from which the clearance permit is valid.
Valid To	The date till which the clearance permit is valid.
Time	The time till which the clearance permit is valid.
Permit Type	The type of the permit.
Permit Holder	The login ID of the user who is responsible for holding the clearance permit.
Contractor	The contractor who is responsible for holding the clearance permit.

Check the box in the “Select” column of the multiline to select the clearance permits that must be returned.
Click the “Return Permit” pushbutton to return the clearance permit.

Note: The system returns the clearance permit and sets the status of the clearance permit as “Returned”. It also stores the login ID of the user who returned the clearance permit along with the date and time of returning the clearance permit.

Prerequisite

“Approve Clearance Permit” page of the “Approve/Extend Permit” activity.