Editing inspection order

Edit Inspection Order

This page allows edit the inspection orders that are already defined. You can edit the following details of the inspection order. Tell me more

Select the “Edit Inspection Order” link in the “Select Inspection Order” page. Alternatively, select the hyperlinked inspection order in the multiline of the same page.

The “Edit Inspection Order” page appears.

Enter the following field if you wish to modify the details of an inspection order, other than the inspection order selected in the previous page.

IO	The inspection order to be modified (Alphanumeric, 18).
	Press <Enter>. The system retrieves the details of the inspection order.
	The system displays the following field:
Date	The date and time at which the inspection order is created.

Enter the following fields:

Desc.	The textual description of the inspection order (Alphanumeric, 150).
	Zoom facility available
	The system displays the following field:
Status	The status of the inspection order, which can be “Fresh” or “Closed”.

Enter the following field:

Type	Use the drop-down list box to modify the type of the inspection order. The system lists all the types that are defined in the “Define Inspection Types” activity and are in the “Active” status. Leave the field blank if you do not wish to specify any inspection type. The system leaves the field blank, by default.
Category	Use the drop-down list box to modify the category to which the inspection order belongs. The system fills in all the categories that have been defined in the “Define Inspection Category” activity and are in the “Active” status. Leave the field blank if you do not wish to specify any inspection category. The system leaves the field blank, by default.
Priority	Use the drop-down list box to modify the priority to be assigned to the inspection order. Priority indicates the level of importance that is assigned to the work order. The system fills in all the priorities that have been defined in the “Define Priority“ activity of the “Maintenance Organization” business component and are in the “Active” status. Leave the field blank if you do not wish to specify any priority. The system leaves the field blank, by default.
Work Group	The work group that is expected to carry out the inspection order (Alphanumeric, 30). Ensure that the work group has already been defined in the “Create Work Group” activity of the “Work Group” business component and is in the “Active” status.
	Help facility available
Duration (Hrs.)	The number of hours required for the completion of the inspection order (Decimal). Ensure that the duration entered in this field is equal to the difference between the dates entered in the “Start Date” and the “Compl. Date” fields. Also ensure that the duration is not negative.
Route	Use the drop-down list box to select the route to be assigned to the inspection points of the equipment. The route is the sequential list of equipment – inspection points used for the purpose of inspection. The system fills in all the routes that have been defined in the “Create Route“ activity of the “Predictive Maintenance” business component and are in the “Active” status.
Start Date	The date on which the corrective action has to be started on the inspection order (Date Format). The system displays the current date as soon as the page is launched.
	If you are closing the inspection order, ensure that the date entered in this field is not later than the current date.
	The time at which the corrective action has to be started on the inspection order (Time Format). The system displays the current time as soon as the page is launched. Ensure that you enter the time in this field only if you have specified a date in the “Start Date” field.
	If you leave the field blank, the system automatically assigns “0.00” as the default time.
	If you are closing the inspection order, , ensure that time entered in this field is not later than the current system time.

Compl. Date	The date by which the work has to be completed (Date Format). Ensure that the date entered in this field is not before the date entered in the “Start Date” field. The system leaves the field blank as soon as the page is launched.
	If you have checked the “Close IO” box, ensure that date entered in this field is not later than the current system date.
	The time by which the work has to be completed (Time Format). Ensure that you enter the time in this field only if you have specified a date in the “Compl. Date” field. The system leaves the field blank as soon as the page is launched.
	If you leave the field blank, the system automatically assigns “23.59” as the default time.
	If you are closing the inspection order, and if the time is not entered, the system defaults the current system time.

Enter the following fields in "Report parameter Values" group box :

Reported By	The employee ID of the user who reported the values for the inspection order (Alphanumeric, 30). Ensure that the employee is already defined in the “Create Employee File” activity under the “Employee Personal Information” business component of Ramco Human Resources Management Solution.
	Help facility available
Reported Date	The date on which the values on the inspection order is reported (Date Format). The system displays the current date in this field as soon as the page is launched.

The time at which the values on the inspection order is reported (Time Format). Ensure that you enter a time in this field only if you have specified a date in the “Reported Date” field. The system displays the current time in this field as soon as the page is launched.

Note: Ensure that the date and time entered in the “Reported Date” field is not later than the current date and time.

Remarks	Any additional information about the inspection order (Alphanumeric, 255).
	Zoom facility available

Enter the following fields in the “Reported Parameter Values” multiline:

Update On	Use the drop-down list box to specify if you wish to create an inspection order on “Equipment” or “Location”. The system provides the options: “Equipment” and “Location”. If you leave the field blank, the system checks whether the maintainable object entered in the “Code” field is equipment or location and displays in this field either “Equipment” or “Location” appropriately. The system leaves the field blank, by default.
Code	The identifier of the equipment or location for which the inspection order is created (Alphanumeric, 30). If you have specified “Equipment” in the “Update On” drop-down list box, ensure that the equipment entered in this field already exists in the “Create Equipment” activity of the “Equipment Induction” business component and is in the “Active” status. If you have specified “Location” in the “Update On” field, ensure that the location entered in this field is already defined in the “Create Location” business component and is in the “Active” status.
	Help facility available
	Press <Enter>. The system retrieves the “Description” field in the multiline.
	The system displays the following field:
Desc.	The description of the equipment or location..

Enter the following field:

Parameter	The parameter for which values must be recorded (Alphanumeric, 30). Ensure the following:
	that parameter is already defined in the “Create Parameter” activity of the “Equipment Induction” business component and is in the “Active” status
	that the parameter is of type “Range” or “Attribute”
	that the parameter is not defined as a conditional parameter
	that the source from which the parameter value is updated is not “Formula”
	that the parameter value is attached to the equipment in the “Create Equipment” activity of the “Equipment Induction” business component or to the location in the “Create Location” activity of the “Maintenance Organization” business component
	Press <Enter>. The system retrieves the “UOM” and “Parameter Type” fields in the multiline.
	Help facility available.
Inspection Point	The inspection point on the equipment or location where inspection must be carried out (Alphanumeric, 30). Ensure that the inspection point is already defined in the “Create Inspection Point” activity of the “Equipment Induction” business component and is in the “Active” status. Also ensure that the inspection point is attached to the equipment or location in the “Create Equipment” activity of “Equipment Induction” business component or the “Create Location” activity of the “Maintenance Organization” business component respectively.
Date	The date on which the inspection must be done (Date Format). If you leave this field blank, the system assigns the date entered in the “Reported Date” header field.
Time	The time at which the inspection must be done (Time Format). If you have left both the “Date” fields and this field blank, the system assigns the current time to this field. If you have entered a date in the “Date” field and have left only this field blank, the system assigns the time entered in the “Reported Date” header field.
	Note: If you are closing or confirming the inspection order, , ensure that the date and time entered is not a future date and time.
Parameter Value	The current value of the parameter (Alphanumeric, 30). Ensure that you enter a numeric value if the parameter is of type “Range” or a non-numeric value if the parameter is of type “Attribute”. If the parameter is of type “Attribute”, ensure that the value that you enter in this field is already defined in the “Create Parameter” activity of the “Equipment Induction” business component.
	Help facility available.

Note: Ensure that you record the parameter values for equipment – parameter for a specific date and time only once in the multiline.

The system displays the following fields:

UOM	The unit of measurement of the parameter.
Confirmed?	The system displays “Yes”, if you have confirmed the inspection checklist line item in the inspection order, indicating that the values recorded on the inspection order is posted to the parameter log. Otherwise, the system displays “No.”

Enter the following fields:

Reported By	The employee ID of the user who s reported the parameter values (Alphanumeric, 30). Ensure that the employee is already defined in the “Create Employee File” activity under the “Employee Personal Information” business component of Ramco Human Resources Management Solution.
	Help facility available
Remarks	Any additional information about the parameter value being recorded (Alphanumeric, 255). If you leave this field blank, the system considers the remarks entered in the “Remarks” field in the header.
Task / Proc. Code	The task or the procedure that must be carried out for the inspection order (Alphanumeric, 30). If you have specified a task, ensure that the task has already been defined in the “Create Task” activity of the “Task” business component. If you have specified a procedure, ensure that the procedure is already defined in the “Create Procedure” activity of the “Task” business component.
	Help facility available
	Press <Enter>. The system retrieves the “Task/Proc.” field in the multiline.
	The system displays the following field:
Task / Proc. ?	Indicates if the code entered in the “Task/Proc. Code” field is a task or a procedure.

Enter the following field:

Spl. Tool	Any special tool that is required for carrying out the inspection order (Alphanumeric, 30). Ensure that the tool has already been defined in the “Add tool” activity of the “Tools” business component and is in the “Active” status.
	Help facility available
	The system displays the following field:
Parameter Type	The type of the parameter that you have entered in the “Parameter” field.
Alarm Level	The range name that is defined for a range parameter in the “Define Predictive Triggers” activity of the “Predictive Maintenance” business component is retrieved here.
IS	The inspection schedule based on which the inspection order was created.

Click the box in the “Select” column of the multiline to select the entries for confirming or for deleting.
Click the Delete icon in the toolbar to delete the selected parameter entries.

Note: You cannot delete those parameter entries that have already been confirmed and posted to the parameter log.

Click the “Confirm” pushbutton to confirm the selected entries in the multiline and for posting them to the parameter log.

The system does the following when you confirm the inspection orders:

Updates the parameter log with the details of the parameter entries.
Saves the inspection order with the “Closed” status and refreshes the “Confirmed?” field with “Yes if all the entries are confirmed by the system”.
Saves the inspection order with an “InProgress” status and displays “Yes” in the “Confirmed?” field only for those entries that are confirmed, if only a few entries are confirmed by the system.
Generates the appropriate remedial action based on the parameter value entered.
Click the “Edit” pushbutton to modify the inspection order.

The system performs the following:

Records the login ID of the user who created the inspection order along with the created date and time.
Refreshes the “UOM”, “Parameter Type”, “Task/Procedure?”, “Alarm Level” and “Inspection Schedule” fields in the multiline.
Re-arranges the parameters entered in the mulitline in the order of the route specified in the “Route” field.
Click the “Close” pushbutton to close the inspection order.

The system performs the following:

Confirms or updates the parameter values for the equipment–inspection point–parameter–date–time combination into the parameter log.
Sets the status of the inspection order as “Closed”.

To proceed, carry out the following

Select the “Associated WO” link from the bottom of the page to view the work orders that are created for the inspection order.

For more details regarding the viewing of associated work orders, refer to the topic “Viewing work orders created for the inspection order”.

Select the “Create Clearance Request” link to create clearance request for carrying out the inspection order.

For more details regarding the creating of a clearance request, refer to the topic “Creating clearance request”.

Select the “View Clearance Details” link to view the details of clearance required for carrying out the inspection order.

For more details regarding the viewing of the clearance details, refer to the topic “Viewing clearance details”.

The system displays the following in the “Record Statistics” group box:

Created By	The login ID of the user who created the inspection order.
Created Date	The date and time at which the inspection order was created.
Last Modified By	The login ID of the user who modified the inspection order.
Last Modified Date	The date and time at which the inspection order was modified.

What you can do in this page

Confirm inspection order

Close inspection order

Cancel inspection order

Confirm inspection order

Inspection order can be confirmed and closed in this activity. The parameter values are updated to the parameter log on closing.

Select the entries of the inspection checklist that must be confirmed.
Click the “Confirm” pushbutton to confirm the selected entries.

Close inspection order

The inspection order can be closed in this activity. The system updates the parameter values for the equipment–inspection point–parameter–date–time combination into the parameter log and sets the status of the inspection order as “Closed”.

Select the inspection order to be closed.
Click the “Close” pushbutton to close the selected inspection orders.

Cancel Inspection Order

You can cancel an inspection order in this page. The system cancels the inspection order and sets the status of the inspection order to “Canceled”.

Select the inspection order to be canceled.
Click the “Cancel” pushbutton to cancel the inspection order.

Editing inspection order – An overview

This page allows you to edit the inspection orders that are already defined. You can edit the following details of the inspection order.

The inspection order and its description
The type, category and priority assigned to the inspection order
The work group that is responsible for carrying out the inspection order
The number of hours required for the completion of inspection order
The sequential route that must be taken for performing the inspection of the equipment or location
The dates within which the inspection order must be completed
The employee ID of the user who reported the values on the inspection order
The date and time at which the values were reported
The equipment or location for which inspection is done
The inspection point on the equipment/location for which inspection is done
The parameter which is measured on the equipment or on the inspection point on the equipment
The value of the parameter as on the reported date and time..
Any additional information about the inspection order
The task or procedure that must be performed for carrying out the inspection order
Any special tool that is required for carrying out the inspection order

The system modifies the inspection order and displays the alarm level on the page.

Note: The alarm level is displayed from a set of pre-defined values that are defined for a specific range of parameter values. Alarm levels are defined in the "Define Predictive Triggers" activity of the "Predictive Maintenance" business component for various ranges of range parameter values or for attribute parameters. The alarm level alerts the user when the parameter value falls within the specified range that has been defined. For more details regarding alarm level, refer to the topic "Defining predictive triggers".

You can cancel the inspection order in this page. The system cancels the inspection order and sets the status of the inspection order as “Canceled”.

You can select the parameter entries made in the multiline and confirm them by posting the values to the parameter log. When all the entries are confirmed the system closes the inspection order and sets the status of the inspection order as “Closed”. If only a few entries are selected and confirmed, the system confirms only those entries and sets the status of the inspection order as “In Progress”.

You can also close the inspection order and post the parameter values entered here to the parameter log. When the inspection order is closed the system does the following:

Confirms or updates the parameter values for the equipment–inspection point–parameter–date–time combination into the parameter log.

Sets the status of the inspection order as “Closed”.