Recording parts actuals for every spare part utilized for the work order

Lot/Serial No. Information for Spare Parts

In this page you can record the consumption details of every spare part. You can record the spare part details of every serial number of a specific item and variant combination. You can record the details such as the consumed quantity of spare parts as on a specific date and time.

Select the “Lot/Serial No. Information” link from the bottom of the “Spare Parts Actuals ” page.

The “Lot/Serial No. Information for Spare Parts” page appears.

The system displays the following fields:

Work Order No.	The work order for parts actuals must be recorded.
	The description of the work order is displayed alongside.
	Zoom facility available
WO Status	The status of the work order.

Enter the following fields:

Actuals On

Use the drop-down list box and select “Work Order”, to specify the parts that are utilized for the work order. If you wish to specify parts for the tasks belonging to the work order, select the appropriate task from the drop-down list box. The system displays “Work Order” by default.

Note: You cannot record actuals for a task that is in the “Fresh” status.

Item Code	Use the drop-down list box to specify the item for which actuals must be recorded. The system fills in all the items that are specified as requirements for the work order and which are issued to the work order through serial numbers or lot numbers.
Variant	Use the drop-down list box to specify the variant of the item for which actuals must be recorded. The system fills in all the variants of the item that is selected in the “Item code” field.
The system displays the following fields:
WO On	The maintainable object on which the work order is raised, which can be “Equipment” or “Location”.
Code	The identifier of the equipment or location.
	The description of the equipment or location is displayed alongside.
	Zoom facility available
Planning Group	The planning group of the work order.
Work Group	The work group that is responsible for carrying out the work order.
Sch. Start Date	The date on which the work order was scheduled to start.
Sch. Completion Date	The date on which the work order was scheduled to complete.
Act. Start Date	The actual start date and time of the work order.
Act. Completion Date	The date and time at which the work order must be completed.
Part Cost – Scheduled	The scheduled cost of utilizing spare parts for the work order.
Actual Parts Cost	The actual cost of consumed spare parts for the work order.
The system retrieves in the “Item Details” multiline the consumption details for every “Item code – Variant – Item Serial No.” combination.
Item Serial No.	The serial number of the item.
Lot No.	The number of the lot to which the item belongs.
SubLot No.	The number of the sublot to which the item belongs.
Description	The description of the “Item code – Variant – Item Serial No.” combination.
UOM	The unit of measurement of the item.
Issued Qty.	The number of items issued for carrying out the work order.

Enter the following fields:

Consumed Qty.	The number of items that is actually utilized for the work order (Decimal). Ensure that the quantity entered is not negative. Also ensure that the quantity entered here is less than or equal to the difference between the “Issued Qty.” and “Qty. Returned” fields.
The system displays the following fields:
Qty. Returned	The number of items that is returned to the inventory.
Pending Quantity	The number of items pending. The system displays this field for a standard spare part as the difference between “Issued Qty.” and the sum of “Consumed Qty.” and “Qty. Returned” fields. The system displays this field only when you click the “Update” pushbutton.
WareHouse	The warehouse from which the item was issued.
Item Status	The status of the item as available in the inventory.
Posted Cost	The cost of the item that is consumed.

Enter the following fields:

As of Date	The date by which the quantity is utilized for the work order (Date Format). Ensure that the date entered is not later the current system date. If you leave the field blank, the system displays by default the current system date.
Time	The time by which the quantity is utilized for the work order (Date Format). Ensure that the time entered here is not later than the current system time. If you leave this field blank, the system displays by default the current system time.

Click the “Update Actuals” pushbutton to update the details of the parts actuals.

The system saves the parts actuals for the work order with the following details:

If the work order has already been initiated in the "Initiate Work Order" activity and if the actual start date entered in this activity is earlier than the actual start date entered in the "Initiate Work Order" activity, the system records the details of the actuals with the earlier date.
If the status of the task/work order was "Deferred" or "Scheduled", it changes to "In Progress" after the actuals are entered.
If the status of the task/work order was "Interrupted", the status changes to "In Progress" if the actuals are recorded for the task for a date later than the date on which the task was "Interrupted".
If the status of the task/work order was "Interrupted", the status remains as "Interrupted", if the actuals are recorded for the task for a date earlier than the date on which the task was interrupted.
The change in work order status is recorded in the work order history.

To proceed, carry out the following

Select the “Transaction Details” link from the bottom of the page to view the transaction details of the standard spare parts utilized for the work order.

Prerequisite

”Item Administration” business component of Ramco Corporate Solutions.

What you can do in this page

Specify the consumption details of every spare part

Select the item for which you wish to record the spare part details in the “Item code” field.
Select the variant of the item in the “Variant” field.
Enter the quantity that is consumed for every serial number of the item in the “Consumed Qty.” field in the multiline.
Click the “Update Actuals” pushbutton.