Select Receipt Document For Modification

Select Receipt Document

This page allows you to select the receipt document for modification or deletion. Once deleted, the receipt document cannot be referred in any transaction. Tell me more

Select “Receipt Acknowledgment” link from the left pane and click on “Edit Receipt Document”.

The “Select Receipt Document” page appears.

Enter the following fields in the header

Receipt No.

The unique code identifying the receipt document (Alphanumeric, 18)

Select the “Edit Receipt Document” link by the side of the “Receipt No.” field to modify the details pertaining to that receipt document
Enter the following fields in the “Search Criteria” group box

Receipt Doc. Type	Use the drop-down list box to select the type of receipt document. The different types of receipt document are general, consignment, capital, conversion, service, activity, normal, certificate On Delivery
Receipt No. From	The starting number, in the range of receipt document number, from which the receipt document details must be retrieved. (Alphanumeric, 18). You can enter the receipt document number in full or specify it partially using the “*” character. The system retrieves all the receipt documents whose receipt document code is similar to the code entered here. Leave this field blank, to retrieve all the receipt documents
Receipt No. To	The ending number, in the range of receipt document number, till which the receipt document details must be retrieved. (Alphanumeric, 18). You can enter the receipt document number in full or specify it partially using the “*” character. The system retrieves all the receipt documents whose receipt document code is similar to the code entered here. Leave this field blank, to retrieve all the receipt documents
Folder	Use the drop-down list box to select the folder of the Receipt Document by which it is referred. The drop-down lists all the user defined values in the “Type Setup” Component for the “GR Folder”. Select “All” to display all the receipt documents irrespective of its folder
Receipt Date From	The starting date, in the range of receipt document dates, from which the receipt documents details, must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the receipt documents that are raised later than this date. Leave this field blank, to retrieve all the GRs, irrespective of the starting date.

Note: The date entered in the “Receipt Date from” must be less than the “Receipt Date to”

Receipt Date To	The ending date, in the range of receipt document dates, until which the receipt documents details, must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the receipt documents that are raised till this date. Leave this field blank, to retrieve all the GRs, irrespective of the ending date.
Status	Use the drop-down list box to select the status of the receipt document which needs to be displayed in the multiline The values available are All, Draft, Fresh, Partially Freeze Receipt and Value Frozen.
Adhoc Item Class	Use the drop down list box to select the classification under which the non-codified items are defined. The drop-down displays all the “Adhoc item class” defined in the “Type Setup” Component and “All” is the default value. Select “all” to display all the receipt document irrespective of its adhoc item class
LC No.	The number identifying the Letter of Credit (LC) issued by the bank. (Alphanumeric, 30).The Ref. ID. and LC No combination is unique.
Item Code	The unique code identifying the item of the receipt document (Alphanumeric, 32) You can enter the item code in full or specify it partially using the “*” character. The system retrieves all the receipt documents containing item code similar to the code entered here. Leave this field blank, to retrieve all the receipt documents, irrespective of the item.
Variant Code	The variant of item of the receipt document (Alphanumeric, 8) You can enter the variant code in full or specify it partially using the “*” character. The system retrieves all the receipt documents containing variant code similar to the code entered here. Leave this field blank, to retrieve all the receipt documents, irrespective of the variant of the item.
Desc.	The textual description of the item in the receipt document. (Alphanumeric, 40) You can enter the description in full or specify it partially using the “*” character. The system retrieves all the receipt documents containing description similar to the item description entered here. Leave this field blank, to retrieve all the receipt documents, irrespective of the description of the item
Supplier/Customer Code	The unique code identifying the supplier or customer of the GR (Alphanumeric, 16) You can enter the supplier or customer code in full or specify it partially using the “*” character. The system retrieves all the GRs containing supplier or customer code similar to the code entered here. Leave this field blank, to retrieve all the GRs, irrespective of the supplier or the customer
Name	The name of respective to the supplier (Alphanumeric, 60) You can enter the supplier or customer name in full or specify it partially using the “*” character. The system retrieves all the GRs containing supplier or customer name similar to the name entered here. Leave this field blank, to retrieve all the GRs, irrespective of the supplier or the customer name

Click the “Search” pushbutton, to retrieve the details in the multiline

The system displays the following information in the “Search Results” multiline

Receipt No.	The unique code identifying the receipt document
	Data hyperlink available
Date	The date on which the receipt document was raised
Type	The type of receipt document
Status	The status of the Receipt document. The possible statuses available are draft, fresh, qty frozen, values frozen, partial FR, FR, partial FA and FA
Supplier/Customer Code	The unique code identifying the Supplier or Customer of the GR
Name	The name of the supplier or customer

Enter the following fields in the “Search Results” group box

Remarks

Remarks if any pertaining to the receipt document (Alphanumeric, 255) Mandatory

Note: Atleast one row must be selected in the multiline.

The system displays following:

Ref. Doc.	The original reference document, which is referred by the receipt document. The different types of reference document are Purchase Order, Purchase RS, Subcontract Order, Subcontract RS, Goods Return Note and Sale Order.
Ref. Doc. No.	The intermediate reference document which is referred by the receipt document
Type	The type of the Receipt document created. The different types can be Normal, Certificate On Delivery, General, Capital, Consignment, Conversion, Activity, Service

Check the box in the “Select” column of the multiline, mark the receipt document(s) for deletion
Click the “Delete Receipt Doc.” pushbutton, to delete the receipt document

The system updates the status of the receipt document(s) to “Deleted” status. The system stores the login user ID and the server date with the modification details.

Click the “Freeze Receipt” pushbutton to freeze the receipt.

Select Receipt Document – An Overview

You can directly enter the receipt document number if you know the exact code, or carry out the search using the receipt document number, date on which the receipt document was raised, the type of the receipt document, the status of the receipt document, the code of the item in the receipt document, the variant of the item in the receipt document, the supplier or customer of the receipt document and the name of the supplier or customer

Upon deletion, the system updates the status of the receipt document(s) to “Deleted”. The system stores the login user ID and the server date along with the modification details.