Help On Receipt Document

This Help page allows you to search the Goods Receipt (GR) Document and transfer the same to the required field.

You can carry out the search using the type of the receipt document, receipt document number, the status of the receipt document, the date of creation of the receipt document, the item code of the item in the receipt document, the supplier of the receipt document. The receipt document can also be searched based on the values of the reference document of the receipt document such as the type of reference document, the reference document number, date on which the reference document was created.

Select the receipt document from the multiline and click the “OK” pushbutton to transfer it to the required page.

Click the lens icon positioned next to the “Receipt Document No.” Field.

The “Help On Receipt Document” page appears.

Enter the following fields in the “Search Criteria” group box to search for the carrier code.

Receipt Doc. Type	Use the drop-down list box to select the type of receipt document. The different types of receipt document are general, consignment, capital, conversion, service, activity, normal, certificate On Delivery
Receipt No. From	The starting number, in the range of receipt document number, from which the receipt document details must be retrieved. (Alphanumeric, 18). You can enter the receipt document number in full or specify it partially using the “*” character. The system retrieves all the receipt documents whose receipt document code is similar to the code entered here. Leave this field blank, to retrieve all the receipt documents
Receipt No. To	The ending number, in the range of receipt document number, till which the receipt document details must be retrieved. (Alphanumeric, 18). You can enter the receipt document number in full or specify it partially using the “*” character. The system retrieves all the receipt documents whose receipt document code is similar to the code entered here. Leave this field blank, to retrieve all the receipt documents
Folder	Use the drop-down list box to select the classification of the Receipt Document by which it is referred. The drop-down list is populated by the class code “GR Folder” in the GR Component. The default define the class code is taken the default value for Receipt Folder. Select “All” to display all the receipt documents irrespective of its classification
Receipt Date From	The starting date, in the range of receipt document dates, from which the receipt documents details, must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the receipt documents that are raised later than this date. Leave this field blank, to retrieve all the GRs, irrespective of the starting date.

Note: The date entered in the “Receipt Date from” must be less than the “Receipt Date to”

Receipt Date To	The ending date, in the range of receipt document dates, until which the receipt documents details, must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the receipt documents that are raised till this date. Leave this field blank, to retrieve all the GRs, irrespective of the ending date.
Status	Use the drop-down list box to search by the status of the receipt document. Select “All” to display all the receipt document irrespective of the “Status” of the document
Ref. Doc. Folder	Use the drop-down list box to search by the classification of the reference document by which it is referred. The drop-down lists all values in the Login OU existing for the reference document. Select “All” to display all the reference document irrespective of its classification
Adhoc Item Class	Use the drop-down list box to select the item class, which represents a list of items, which are unplanned and associated to the line of item of receipt document. By default “All” is displayed
Ref. Doc.	Use the drop-down list box to select the type of reference document. The list of options available are as follows
	Purchase Order – Indicates that the reference document is purchase order
	Purchase RS – Indicates that the reference document is purchase release slip
	Subcontract Order– Indicates that the reference document is subcontract order
	Subcontract RS – Indicates that the reference document is subcontract release slip
	Pre-GR Ack – Indicates that the reference document is pre goods receipt acknowledgment
	Unloading Doc - Indicates that the reference document is unloading document
	Goods Return Note - Indicates that the reference document is goods return note
	Sale Order - Indicates that the reference document is sale order
	All – All types of reference document
Ref. Doc. No. From	The starting number, in the range of reference document numbers, from which the reference document details must be retrieved. (Alphanumeric, 18). You can enter the reference document number in full or specify it partially using the “*” character. The system retrieves all the reference document whose reference number is similar to the code entered here. Leave this field blank, to retrieve all the reference documents (Alphanumeric,18)
Ref. Doc. No. To	The ending number, in the range of reference document numbers, till which the reference document details must be retrieved. (Alphanumeric, 18). You can enter the reference document number in full or specify it partially using the “*” character. The system retrieves all the reference document whose reference number is similar to the code entered here. Leave this field blank, to retrieve all the reference documents
Created At	Use the drop-down list box to search by the organization unit where reference document was created. The drop-down lists the login OU and all the ordering OUs of Purchase Order, Purchase RS, Subcontract Order, Subcontract RS, Sale Order. Select “All” to display all the reference document irrespective of where it is created
Item Code	The unique identifying the item of the receipt document (Alphanumeric, 32) You can enter the item code in full or specify it partially using the “*” character. The system retrieves all the receipt documents containing item code similar to the code entered here. Leave this field blank, to retrieve all the receipt documents, irrespective of the item.
Variant Code	The variant of item of the receipt document (Alphanumeric, 8) You can enter the variant code in full or specify it partially using the “*” character. The system retrieves all the receipt documents containing variant code similar to the code entered here. Leave this field blank, to retrieve all the receipt documents, irrespective of the variant of the item.
Desc.	The textual description of the item in the reference document. (Alphanumeric, 40) You can enter the description in full or specify it partially using the “*” character. The system retrieves all the receipt documents containing description similar to the item description entered here. Leave this field blank, to retrieve all the receipt documents, irrespective of the description of the item
Supplier Lot No.	The code identifying the lot at the supplier end. (Alphanumeric, 18) You can enter the lot number in full or specify it partially using the “*” character. The system retrieves all the receipt documents containing item lot number similar to the lot number entered here. Leave this field blank, to retrieve all the receipt documents, irrespective of the lot number of the items
Supplier Sub Lot	The code identifying the sub lot at the supplier end (Alphanumeric, 18) You can enter the sub lot number in full or specify it partially using the “*” character. The system retrieves all the receipt documents containing item sub lot number similar to the sub lot number entered here. Leave this field blank, to retrieve all the receipt documents, irrespective of the sub lot number of the items
Supplier Serial No.	The serial number of the item in the sub lot if one exists or the lot (Alphanumeric, 18) You can enter the supplier serial number in full or specify it partially using the “*” character. The system retrieves all the receipt documents containing item supplier serial number similar to the supplier serial number entered here. Leave this field blank, to retrieve all the receipt documents, irrespective of the supplier serial number of the items
Supplier/Customer Code	The unique code identifying the supplier or customer of the GR (Alphanumeric, 16) You can enter the supplier or customer code in full or specify it partially using the “*” character. The system retrieves all the GRs containing supplier or customer code similar to the code entered here. Leave this field blank, to retrieve all the GRs, irrespective of the supplier or the customer
Name	The name of the supplier (Alphanumeric, 60). You can enter the supplier or customer name in full or specify it partially using the “*” character. The system retrieves all the GRs containing supplier or customer name similar to the name entered here. Leave this field blank, to retrieve all the GRs, irrespective of the supplier or the customer name

Click the “Search” pushbutton, to retrieve the details in the multiline

Receipt No.	The unique code identifying the receipt document
Date	The date on which the receipt document was raised
Type	The type of receipt document
Receipt Line No.	The line number of the item in the receipt document
Item Code	The unique code identifying the item in the receipt document
Variant	The variant of the item
Description	The textual description pertaining to the line item
Received Qty	The number of units received for the line number of the item
Accepted Qty	The number of units accepted after inspection of the item
Rejected Qty	The number of units rejected after inspection of the item
UOM	The unit of measurement of the item
Supplier Lot No.	The unique code identifying the lot of the item at the supplier end
Supplier Sub Lot No.	The unique code identifying the sub lot of the item in the supplier end
Supplier Serial No.	The unique code identifying the serial number of the item in the sub-lot if one exists or the lot of the item.
Supplier Ref. Doc. No.	The unique code identifying the identifying the reference document at the supplier end
Supplier code	The unique code identifying the supplier of the receipt document
Name	The name of the supplier
Ref Doc Type	The type of reference document
Ref. Doc. No.	The unique code identifying the reference document
Amendment No.	The number identifying the latest modification to the receipt document
Created At	The OU where the receipt document is created

Check the box in the “Select” column of the multiline to select a carrier code.
Click the “OK” pushbutton.