Specify Other Taxes And Charges
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This page allows you to specify taxes and charges for the line item in a UOM, which is different from the UOM in which it is procured. TCD values can be specified only if the TCD basis is “Unit Rate”. Tell me more
Click the “Specify Other Taxes And Charges” at the bottom of the “Specify TCD Details” page
The “Specify Other Taxes And Charges” page appears
The system displays the status in the header
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Status |
The status of the return note. It can be “Draft”, “Fresh” or “Frozen”. |
The system displays the following information in the “Return Note Details” group box
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Return Note No. |
The unique code identifying the GRN |
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Supplier Code |
The unique code identifying the supplier |
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Name |
The name of suppler |
Enter the following fields in the “Specify TCD Details” group box
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TCD Level |
Use the drop-down list box to select the level at which the Tax, Charges and Discounts are applied. The options available are as follows |
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Line No. |
Use the drop-down list box to select the line number of the items in the GRN. All the GRN line numbers and “blank” is displayed |
The System displays the following information in the “Return Note Details” group box on the selection of the line number of the Return Note in the “Line No” drop-down list
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Item Code |
The unique code identifying the Item |
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Variant Code |
The variant of the item code |
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Desc. |
The description of the item |
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Qty. |
The number of units of the line item |
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UOM |
The Unit of Measurement of the item |
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Currency |
The transaction currency of the item |
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Basic Value |
The basic value of the item. This is displayed when the “Freeze Return Note” or “Specify TCD details” pushbutton is pressed. |
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Basic Value = Quantity * Cost/Per |
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Total TCD Value |
The total Tax, Charges and Discount on the line item. This displayed when the “Freeze Return Note” or “Specify TCD Details” pushbutton is pressed. |
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Total TCD Value= Total Line TCD Value + Total Document TCD Value |
Enter the following fields in the “Tax and Charges Details” multiline. The Values are defaulted on the selection of the line number in the “Line No.” drop-down list
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TCD Code |
The unique code identifying the Tax, charges and Discount applicable to the line item or the entire document (Alphanumeric, 10) Mandatory |
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The basis of TCD code in this page is always “Unit Rate” |
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Help facility available |
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Press <Enter> Key |
Note: TCD code must not be blank when any value is entered is any of the rows in the column
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Variant |
The variant of the TCD Code.(Alphanumeric, 32) Mandatory |
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Example: For sales tax, TCD variants could be “On raw materials”, “On consumable” |
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Press <Enter> Key |
Note: The variant must not be blank if TCD code is entered
The system displays the following:
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Type |
The type of the TCD stating whether it is Tax or Charges or Discount type. |
Enter the following:
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Category |
Use the drop-down list box to select the category of measurement of the item. Whether the item is measured in terms of volume or weight or height or breadth etc. All the goods receipt category from the “Type Setup” component is displayed here. |
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Number of Units |
Number of units to which the TCD value is applicable (Integer) |
Note: The number of units must not be negative
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UOM |
Unit of measurement of the line item in the which the TCD is applicable (Alphanumeric, 15) Mandatory |
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Press <Enter> Key |
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Help facility available |
The system displays the following information in the “Tax and Charges Details” multiline
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Variant Value |
Numeric Value of the variant |
Enter the following fields in the “Tax and Charges Details” group box
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Amount |
The amount is displayed as the product of Variant Value and No. of units. (Integer) |
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Amount = Variant Value * Number of units (This is displayed when the “Specify Taxes and Charges” pushbutton is pressed) |
Note: The amount must be greater than or equal to zero if TCD basis is “Flat”. The amount is modifiable only if the TCD basis “Flat”
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Currency |
Use the drop-down list box to specify the transaction currency of the TCD. The drop-down lists all the valid currencies defined for the financial company of “GR OU” in the “Organization Setup” component |
Note: The supplier code must be in the “Active” status
If the Supplier code is blank then the receipt document supplier code is taken by default
The system displays the following
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Description |
The description of the TCD Code |
Enter the following:
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Supplier Code |
The unique code identifying the supplier or customer (Alphanumeric, 16) |
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Press <Enter> Key |
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Help facility available |
Note: The supplier code must be in the “Active” status
If the Supplier code is blank then the receipt document supplier code is taken by default
The system displays the following:
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Name |
The name of the supplier |
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CC Usage |
Use the drop-down box to select the cost center usage (consumption Point) for the item. The drop-down lists all the CC usages defined for the “Purchase Cost Center” in the “Cost Rule Definition” component. The CC usage is specified whenever an item is moved to a Cost Center instead of a warehouse for e.g. Service Item/ Adhoc Item. “Blank” is set as the default value. This cannot be “Blank” if “Adhoc Item Class” has any value other than “None”. |
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TCD Class |
Use the drop-down list box to select the user-defined TCD class values as defined in the “Type Setup” component |
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Analysis Code |
The analysis code mapped to the Account code identified by the Account Rule Definition/ Account Usage. It is used for analysis purposes. (Alphanumeric, 5). |
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Press <Enter> Key |
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Help facility available |
Note: Analysis code cannot be blank if the item has more than one analysis code
Analysis code must exists and be effective and active on the transaction date
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Sub Analysis Code |
The sub analysis code mapped to the Analysis code that is used for analysis purpose. (Alphanumeric, 5). |
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Press <Enter> Key |
Note: Sub-analysis code cannot be empty if one exists for “Analysis Code”
The system displays the following information in the “Tax and Charges Details” group box
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Account Rule |
The rule pertaining to the TCD Code |
Click the “Specify Taxes and Charges” pushbutton to save the Tax and Charges details to GRN
The TCD values are saved to the GRN and the status of the document is set to “Fresh”
Click the “Freeze Return Note” pushbutton to save the Tax and Charges details and approve it for further processing
The TCD values are saved to the GRN and the status of the document is set to “Frozen”
To proceed, carry out the following
Select the “TCD details” link at the bottom of the page to view the TCD details
Select the “Supplier details” link at the bottom of the page to view the supplier details
Select the “Attach Notes” link at the bottom of the page to attach any additional information to Return Note
Specify Other Taxes And Charges – An Overview
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Whenever the Goods Return Note (GRN) is created, in addition to the quantity and rate, applicable taxes such as duty, sales tax and freight charges has to be specified. The tax and charges vary from time to time.
Example: When the unloading charge for steel is done on the basis of its weight in kilograms and the procurement for steel is done on the basis of its length in meters. In this situation the unloading charges can be specified in this page. Similar conditions are applicable to tax of the item The TC that is applicable in the page is based on the unit rate of the item.
The page displays the GRN number, the supplier details like the supplier code and the supplier name. The taxes and charges can be applied either at the line level or at the document level of the GRN. If the tax and charges is applied at the line level you can select the line number of the item in the GRN.
On giving the line number, the system displays all the item details such as the item code, variant of the item, description of the item, unit of measurement of the item, the currency of transaction for the item
You can specify the tax and charges details such as unique code identifying the TCD, the TCD variant, TCD type (this must not be discount), the UOM of the item in which the TCD is applicable, the transaction currency of the TCD and the supplier of the items in the multiline.
You can freeze the GRN in this page for further processing by clicking the “Freeze” pushbutton. On freezing the status of the GRN is set to “Frozen”
