Viewing intra company balances

This activity allows you to view inter finance book account balance available in two finance books present in the same login organization unit or in different organization units of the same company. You can select the code identifying both the finance books, the currency of the transactions and the usage of the accounts that you want to retrieve. You can enter the date on which you want to view the account balances. The system retrieves the account balances taking into consideration the date on which the current financial period begins and the date on which you want to view the balances. The system retrieves the account balance information like the code identifying the finance book, the code identifying the account, the account balance and also whether the balance has been debited or credited in the account.

Select the “View Intra Company Balances” link under the “Inter FB Reconciliation” business component.

The “View Intra Company Balances” page appears.

Enter the following fields:

Source Finance Book

Use the drop-down list box to select the code identifying the “Posting” finance book for which you want view the reconciled account balance.

Note: If “Allow Inter FB Recon across Finance Book” has been set to “Yes” in the “Set Function Defaults” activity, all the “Posting” finance books that have been defined for the company will be available for selection in the ascending order. If “Allow Inter FB Recon across Finance Book” has been set to “No”, all the “Posting” finance books that have been mapped to the login organization unit will be available for selection in the ascending order.

Destination Finance Book

Use the drop-down list box to select the code identifying the finance book that has to be reconciled with the finance book selected in the “Source Finance Book” field. All the “Posting” finance books defined for the company will be available for selection in the ascending order.

Note: The finance book that has been selected in the “Source Finance Book” field will not be available for selection.

Currency	Use the drop-down list box to select the code identifying the currency. All the currencies that have been mapped to the login company as permitted currencies will be available for selection in the ascending order. The system displays the base currency by default at the launch of the page.
Usage	Use the drop-down list box to select the inter-finance book usage. You can select from “General”, “Stock”, “Capital”, “Fund”, “Supplier” or “Customer”.
As on Date	The date on which you want to view the account balances (Date Format). Mandatory. The date entered in this field must be a valid date for an “Open” financial year. The system date is displayed by default at the launch of the page.

Click the “Get” pushbutton to retrieve the account balance information.

The system retrieves and displays the following in the “Account Balance Information” multiline based on the search criteria entered:

Note: The account balances of the source finance book will be displayed in the odd rows of the multiline and account balance of the destination finance book will be displayed in the even rows of the multiline.

Finance Book	The code identifying the finance book.
Inter FB Account Code	The code identifying the account.
Account Desc.	The textual description of the account.
Currency	The code identifying the currency.
Account Balance	The balance in the account as on the date entered in the “As on Date” field.

Note: The system arrives at this balance by taking into account the opening balance of the current financial year and the transactions till the date on which you want to view the balances.

Dr. / Cr.

Indicates whether the balance has been debited (“Dr”) or credited (“Cr”) in the account.