Setting company parameters

Set Company Function Parameters

This page allows you to set parameters for each of the companies in an installation. Parameters are usually set for the system to follow during various transactions. These parameters can vary from one company to another based on the individual business requirements and geographical locations. The system saves the history of the modified parameters.

This page allows you to define the parameters based on which certain basic functions are possible for the company like electronic payments, applicability of Value Added Taxes (VAT), using the same bank account number in multiple finance books and applicability of tax book. You can also set whether the company would like to maintain all its transactions in a parallel base currency. The system saves the values the first time the parameters are defined. The system retrieves these parameter values subsequently. The system also stores the login ID of the user and the system date along with the modified parameter details.

Select the “Set Company Parameters” link under the “Installation Parameter Setup” business component.

The “Set Company Function Parameters” page appears.

Enter the following field:

Company Code	Use the drop-down list box to select the code identifying the company for which you want to set the installation parameter. All the companies that have been defined for the installation and that are in the “Active” status will be available for selection in the alphabetical order. The login company will also be available for selection.
	On selection of the company code, the system retrieves and displays the name of the company alongside.

Note: The system retrieves the parameter details if they have been set earlier for the company.

Enter the following fields in the “Process Parameters” group box:

Pay Modes Applicable	Use the drop-down list box to set whether electronic payments can be made or received by the company. The pay modes can be “Swiss” or “German” or "Australia and New Zealand" or "Blank" value. The system displays blank by default on the launch of the page.
Fixed Assets Installation Date	The date on which the Ramco Enterprise Series “Fixed Assets” business process chain has been installed for the company (Date Format).
Depreciation Basis for Diminishing Balance Method	Use the drop down list box to select the Basis for depreciation computation for WDV method. The combo will be loaded with "Useful Life of the Asset" and "Financial Year".

Note : The written down value for depreciation computation would be taken based on the parameter setting.

If it is set as Life of the asset, then 1 year from the inservice date of each asset tag would be considered for computing the written down value of the asset for the next year.

If it is set as Financial year, then year end date would be considered for computing the written down value of the asset (irrespective of the inservice date of the asset tag) for the next year

Parallel Base Currency Applicable

Use the drop-down list box to set whether the company wants to transact in an additional currency other than the base currency. You can select “Yes” if you want the company to transact in a parallel base currency.

Note: If you have initially opted for a parallel base currency for the company, you can discontinue the parallel base currency transaction as per the company’s requirements in a future period. However, you cannot opt for a parallel base currency again for the company.

If you have initially not opted for a parallel base currency transaction for the company, you can opt for a parallel base currency transaction as per the company’s requirements. You can also stop the parallel base currency transaction whenever required.

Parallel Base Currency Applicable From Date

The date from which a parallel base currency is applicable for the company (Date Format).

Note: This field must not be left blank if “Yes” has been selected in the “Parallel Base Currency Applicable” field.

Auto Attach Account Codes To All Posting FBs

Use the drop-down list box to set whether newly created account codes must be updated to all the “Posting” finance books defined for the company. You can select “Yes” if you want the account codes to be updated in all the “Posting” finance books.

Note: If “No” is selected, you must invoke the “Select Operative Account Code” page to attach the newly created account codes to the chart of accounts.

Auto Update In Case Of Selective Attach Of COA

Use the drop-down list box to set whether newly defined account codes for a chart of account must be automatically updated to the company to which it has been attached. You can select “Yes” if you want the account codes to be automatically updated in company to which the chart of account has been attached.

Note: If “No” is selected, you must invoke the “Select Operative Account Code” page to attach the newly created account codes to the chart of accounts.

Auto Generate Run No. For Closure

Use the drop-down list box to set whether a run number must be generated automatically by the system when a business function group is closed. You can select “Yes” if you want the system to generate the run number automatically.

Note: If “No” is selected you must enter a run number manually whenever a business function group is closed.

Auto Generate Run No. For Company Consolidation

Use the drop-down list box to set whether the run number must be generated automatically by the system when finance books are consolidated at the group company level. You can select “Yes” if you want the system to generate the run number automatically.

Note: If “No” is selected you must enter a run number manually whenever finance books are consolidated at group company level.

Auto Generate Run No. For FB Consolidation

Use the drop-down list box to set whether a run number must be generated automatically by the system when “Posting” finance books of a company are consolidated in the “Main” finance book of the company. You can select “Yes” if you want the system to generate the run number automatically.

Note: If “No” is selected you must enter a run number manually whenever a finance book consolidation takes place.

Utilization Of Single Bank Account By Multiple FBs	Use the drop-down list box to set whether a single bank account number can be used by multiple finance books. You can select “Yes” if you want a bank account number to be used by multiple finance books.
Tax Book Applicable	Use the drop-down list box to set whether you want a “Tax Book” to be maintained by the company. You can select “Yes” if a tax book is required for the company.

Note: If “Yes” is selected a “Tax Book” is created automatically when a new finance book is created. The tax book would have all the properties that are available for the finance book.

Catchweight Enable	Use the drop-down list box to indicate whether the company is catchweight enabled. The combo is loaded with “Yes”. The system displays “Yes” by default on launch of the page.
Freight Forwarding Applicability	Use the drop down list box to select whether the Shipping and Transportation is applicable or not.
Cash Flow Classification Level	Use the drop down list box to select the level at which you want to classify the Transactions for Cash Flow Statement. You can select from “Company” and “OU”.
Project Management And Accounting Enabled	Use the drop down list box to indicate whether Project Management and Accounting is enabled for the company. You can select either Yes or No.
Cost Center Validation With Project / Sub Project Code	Use the drop down list box to indicate whether Cost Center Validation with Project / Sub-Project Code is required for the Company or not. The combo is loaded with options “Yes” and “No”.
Additional Entries to be allowed in Main Finance Book	Use the drop down list box to indicate whether additional Entries in the Main Finance Book of the Company are allowed or not.
Container Freight Station Applicability	Use the drop down list box to indicate whether Container Freight Station is applicable to the Company or not.
Allow Addition of User Defined Schedules	Use the drop down list box to indicate whether new user defined Schedules can be added or not.
Trust Receipt Applicability	Use the drop down list box to indicate whether the Payment through Trust Receipt is applicable for the company or not. The combo is loaded with options “Yes” and “No”.
Bill of Exchange Applicability	Use the drop down list box to indicate whether the Payment through Bill of Exchange is applicable for the company or not. The combo is loaded with options “Yes” and “No”.
Allow Supplier Payments by availing loan	Use the drop down list box to indicate whether the Supplier Payments through loan is applicable for the company or not. The combo is loaded with options “Yes” and “No”.

Click the “Set Parameters” pushbutton to set the parameters.

The system saves the parameters that have been defined for the first time. The system also stores the login ID of the user and the system date along with the parameter details.

To proceed, carry out the following

Select the “Create Finance Book” link at the bottom of the page to enter the details of Finance Book.