Reversing journal voucher

This page allows you to reverse the selected journal vouchers in “Authorized” status. Tell me more.

Select the “Journal Voucher” link available in the “Select Journal Voucher” page.

The “Reversal Journal Voucher” page appears.

The system displays the following:

Status

The status of the voucher.

Note: Only the vouchers, which are in “Authorized” status, can be reversed. The system updates the status to “Reversed” at the time of reversing the document.

Enter the following in the “Reversed Voucher Details” group box.

Reversal Voucher no.

A unique number identifying the reversal voucher (Alphanumeric, 18). This number will be automatically generated if the “Numbering Type” in the “Document Numbering Class” business component is not set to “Manual”. The number is displayed with the corresponding prefix and suffix of the numbering type selected in the “Numbering Type” field. The number is incremented from the last number available in the “Document Numbering Class” business component.

Reversal Date

The date on which the voucher is reversed (Date Format). Mandatory. The system displays the system date by default. This date must be lesser than or equal to the current system date and must be greater than the transaction date. It should fall within an open financial period.

Note: Transaction date and the reversal date must fall within the same financial year.

Reversal Numbering Type	Use the drop-down list box to select the numbering type for the login organization unit and the “Reversal” transaction voucher type. The numbering types must have already been defined in the “Create Numbering Class” activity of the “Document Numbering Class” business component and must be in “Active” status. The system displays the numbering type set as default for the transaction in the “Document Numbering Class” business component.
	You can also select “Manual” if you want to enter a reversal voucher number of your own.
Remarks	Any comments regarding reversing the voucher (Alphanumeric, 255).
	Zoom facility available.

The system displays the following in the “Original Voucher Details” group box.

Voucher No.	A number identifying the voucher, which is being reversed.
Voucher Type	The voucher type, which could be “Regular” or “Recurring”.
Status	The status of the voucher which could be “Authorized”.
Transaction Date	The date on which the voucher is raised.
Finance Book	The finance books in which the vouchers are posted.

Control Total	The control amount that keeps track of the total debit amounts entered in the multiline.
Remarks	Any remarks pertaining to the voucher.
	Zoom facility available.

The system displays the following in the "Project Information” group box:

Project OU	The Organization Unit in which the Project Code has been created
Project /Sub-Project Code	The code Identifying the Project /Sub-project to which the transaction is associated.
Project /Sub-Project Description	The description of the project / sub-project.

The system displays the following in the “Accounting Information” group box.

Account Code	A code identifying the account.
Dr. / Cr.	Indicates whether the account is the debit or credit account.
Transaction Currency	The currency in which the transaction is raised.
Transaction Amount	The total amount to be debited or credited in a corresponding account.
Exchange Rate	Exchange rate of the currency.
Base Amount	The base amount of the voucher.
Remarks	Any remarks pertaining to the account.
Cost Center	The cost center to which the account must be posted.
Analysis Code	The analysis code to which the selected account is mapped in the "Assign Analysis Code" activity of the "Account Based Budgeting" business component.
Sub Analysis Code	The sub analysis code, which is mapped to the analysis code in the "Assign Sub Analysis Code" activity of the "Account Based Budgeting" business component.
Destination Company	The destination company for the INTERCOMP usage transactions.
Destination OU	The destination OU will be displayed if the Voucher Type is InterFB.
Destination Finance Book	The destination finance book will be displayed if the Voucher type is InterFB.
Destination Account Code	The destination account code will be displayed if the Voucher type is InterFB.
Destination Cost Center	The cost center to which the amount must be posted for the Destination Account Code.
Destination Analysis Code	The analysis code to which the given Destination account is mapped in the "Assign Analysis Code" activity of the "Account Based Budgeting" business component.
Destination Sub Analysis Code	The analysis code to which the given Destination account is mapped in the "Assign Analysis Code" activity of the "Account Based Budgeting" business component.
Inter Finance Book JV	The auto -generated inter finance book journal voucher.
Reverse Inter Finance Book JV	The auto-generated inter finance book reversal journal voucher.
Destination Account Description	The textual description of destination account code.
CFS Ref. Doc. OU	The OU in which the CFS reference document has been created.
CFS Ref. Doc. Type	The CFS reference document Type. The values would be "Application", "Auction" Or "ESC".
CFS Ref. Doc. No.	The unique transaction number to which all Container Freight Station transactions are linked.
Account Description	The textual description of the account code

Note : CFS Ref. Doc. OU., CFS Ref. Doc. Type and CFS Ref. Doc. No. columns will be enabled only when the IPS parameter "Container Freight Station Applicability" is set as "Yes".

Transaction Amount

Debit Total	The sum of the transaction amounts of all the debit accounts if the currency of all the accounts is the same.
Credit Total	The sum of the transaction amount of all the credit accounts if the currency of all the accounts is the same.

Base Amount

Debit Total	The sum of the base amount for all the debit accounts.
Credit Total	The sum of the base amount for all the credit accounts.

Click the “Reverse Voucher” pushbutton to reverse the voucher.

The system updates the status of the voucher to “Reversed”.

The system generates a new journal voucher in “Authorized” status with the reversed entries.

The system displays the following:

Created By	The login ID of the user who created the reversal journal voucher.
Created Date	The date on which the reversal voucher was created.

To proceed, carry out the following

Select the “Attach Notes” link at the bottom of the page to append any observation regarding the document.
Select the “Collaborate” link at the bottom of the page to record or to view the observations or comments or discussions regarding the document.

Reversing journal voucher – An overview

You can enter a unique number for the reversal voucher if you have opted for the manual numbering type. Otherwise, the system generates the unique voucher number for the reversal voucher. The system displays the original voucher details that have to be reversed. You can view the accounting information of the voucher that is reversed. The system displays the computed transaction and the base amount of the reversed voucher.

The system updates the status of the voucher to “Reversed” and generates a new voucher in “Authorized” status. The system updates the login ID of the user who reversed the original journal voucher to the created by and the system date to the created date.

What you can in this page

Selecting vouchers based on the voucher type

Set “Voucher Type” to “Regular” to retrieve the regular vouchers for reversing.
Set “Voucher Type” to “Recurring” to retrieve the recurring vouchers reversing.