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This page allows you to view the vouchers that are selected. Tell me more.
Select the “Journal Voucher” link available in the “Select Journal Voucher” page.
The “View Journal Voucher” page appears.
The system displays the following:
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Workflow Status |
The status of the document as per workflow applicability. |
The system displays the following:
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Voucher No. |
A number identifying the journal voucher. |
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Voucher Type |
The voucher type, which could be “Memorandum”, “Recurring”, “Regular”, "Tax", “Reversal" and "InterFB". |
Note : Multiline Columns 'Destination OU, Destination Finance Book, Destination Account Code, Destination Cost Center, Destination Analysis Code, Destination Sub Analysis Code, Inter Finance Book JV, Destination Account Description Columns will be enabled if the voucher type is defaulted as InterFB
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Voucher Sub Type |
It will be displayed with value saved during creation. |
Note : This control will be visible for Voucher Type "Memorandum"
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Status |
The status of the voucher. |
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Transaction Date |
The date on which the voucher is raised. |
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Finance Book |
The finance book to which the voucher entries are been posted. |
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Reversal Voucher No. |
A number identifying the reversal voucher number. |
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Reversal Period |
The financial period in which the voucher is reversed. |
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Reversal Date |
The date on which the voucher is reversed. |
The system displays the following:
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Control Total |
The control amount that keeps track of the total debit amounts entered in the multiline. |
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Remarks |
Any remarks pertaining to the voucher. |
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Zoom facility available. |
The system displays the following in the "Project Information” group box:
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Project OU |
The Organization Unit in which the Project Code has been created |
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Project /Sub-Project Code |
The code Identifying the Project /Sub-project to which the transaction is associated. |
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Project /Sub-Project Description |
The description of the project / sub-project. |
The system displays the following in the “Source Document Information” group box:
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Transaction Number |
The number identifying the InterFB transaction for which the JV is auto generated. |
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Transaction Type |
The transaction type of the source document. |
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Transaction OU |
The transaction OU of the source transaction. |
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Transaction Date |
The date of creation of source transaction. |
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Finance Book |
The finance book of the source transaction. |
Note: The Source Document Information group box will be displayed only if the Journal Voucher is auto generated from the Supplier Direct Expense Invoice.
The system displays the following in the “Reference Voucher Details” group box:
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Reference Voucher No. |
A number identifying the reference voucher number. The system displays the details of the voucher passed for reversing the original voucher if the status of the voucher is “Reversed”. If the status of the voucher is “Fresh” or “Authorized”, then the system displays the reference voucher details existing for the voucher. |
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Transaction Date |
The date on which the reference voucher was raised. |
| The system displays the following in the “Accounting Information” multiline: | |
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Account Code |
A code identifying the account. |
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Dr. / Cr. |
Indicates whether the account is the debit or credit account. |
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Transaction Currency |
The currency in which the transaction is raised. |
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Transaction Amount |
The total amount to be debited or credited in a corresponding account. |
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Base Currency Exchange Rate |
The exchange rate of the base currency of a login organization unit. |
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Base Amount |
The amount of the voucher in base currency. |
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Parallel Base Currency |
The parallel base currency if any for the login organization unit. |
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Exchange Rate |
The exchange rate of the parallel base currency of a login organization unit. |
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Parallel Base Amount |
The amount of the voucher in Parallel base currency. |
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Remarks |
Any remarks pertaining to the account. |
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Cost Center |
The cost center to which the account must be posted. |
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Analysis Code
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The analysis code to which the selected account is mapped in the "Assign Analysis Code" activity of the "Account Based Budgeting" business component. |
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Sub Analysis Code
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The sub analysis code, which is mapped to the analysis code in the "Assign Sub Analysis Code" activity of the "Account Based Budgeting" business component. |
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Destination Company |
The destination company for the INTERCOMP usage transactions. |
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Destination OU |
The destination OU will be displayed if the Voucher Type is InterFB. |
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Destination Finance Book |
The destination finance book will be displayed if the Voucher type is InterFB. |
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Destination Account Code |
The destination account code will be displayed if the Voucher type is InterFB. |
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Destination Cost Center |
The cost center to which the amount must be posted for the Destination Account Code. |
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Destination Analysis Code |
The analysis code to which the given Destination account is mapped in the "Assign Analysis Code" activity of the "Account Based Budgeting" business component |
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Destination Sub Analysis Code |
The sub analysis code, which is mapped to the Destination analysis code in the "Assign Sub Analysis Code" activity of the "Account Based Budgeting" business component |
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Inter Finance Book JV |
The auto generated journal voucher. |
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CFS Ref. Doc. OU |
The OU in which the CFS reference document has been created. |
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CFS Ref. Doc. Type |
The CFS reference document Type. The values would be "Application", "Auction" Or "ESC" |
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CFS Ref. Doc. No. |
The unique transaction number to which all Container Freight Station transactions are linked |
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Account Description |
The textual description of the account code |
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Destination Account Description |
The textual description of the Destination account code. |
Note: The controls Dest Comp, Destination OU, Destination Finance Book, Destination Account Code, Destination Cost Center, Destination Analysis Code, Destination Sub Analysis Code, Inter Finance Book JV and Destination Account Description are visible when the Voucher Type option is selected as “InterFB”.
Note : CFS Ref. Doc. OU., CFS Ref. Doc. Type and CFS Ref. Doc. No. columns will be enabled only when the IPS parameter "Container Freight Station Applicability" is set as "Yes".
The system displays the following:
Transaction Amount
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Debit Total |
The sum of the transaction amounts of all the debit accounts if the currency of all the accounts is the same. |
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Credit Total |
The sum of the transaction amount of all the credit accounts if the currency of all the accounts is the same. |
Base Amount
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Debit Total |
The sum of the base amount for all the debit accounts. |
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Credit Total |
The sum of the base amount for all the credit accounts. |
Parallel Base Amount
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Debit Total |
The sum of the base amount for all the debit accounts in parallel base currency. |
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Credit Total |
The sum of the base amount for all the credit accounts in parallel base currency. |
Click the “Print Journal Voucher” pushbutton to print the authorized journal voucher.
The system prints the authorized journal voucher.
The system displays the following:
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Created By |
The login ID of the user who created the journal voucher. |
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Created Date |
The date on which the vouchers are created. |
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Last Modified By |
The login ID of the user who last modified the voucher. |
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Last Modified Date |
The date on which the vouchers are modified last. |
To proceed, carry out the following
Select the “Attach Notes” link at the bottom of the page to record your observations.
Select the "Tax Calculation - Summary" link at the bottom of the page to view the tax calculation.
Select the “Collaborate” link at the bottom of the page to record or to view the observations or comments or discussions regarding the document.
Viewing journal voucher – An overview
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You can view the date on which the vouchers were raised and the finance book to which the details have been posted. You can also view the reversal voucher details like number identifying the reversal voucher, its period and the date on which it is raised. The reference voucher details for the reversal vouchers can also be viewed through this page. The reference voucher details for a voucher, which has been reversed, can also be viewed. The reference voucher details of a voucher, which has been passed to reverse an original voucher, can also be viewed. The accounting information like the code identifying the account, base currency and the parallel base currency for the transaction. The system also displays the transaction amount, the base amount and the parallel base amount.
The system also displays the creation details along with the modification history.
Retrieve vouchers based on type
Retrieve vouchers based on its status
Retrieve vouchers based on type
Set the “Voucher Type” to “Regular” to retrieve the regular vouchers for viewing.
Set the “Voucher Type” to “Reversal” to retrieve the reversal vouchers for viewing.
Set the “Voucher Type” to “Memorandum” to retrieve the memorandum journal vouchers for viewing.
Set the “Voucher Type” to “Recurring” to retrieve the recurring vouchers for viewing.
Retrieve vouchers based on its status
You can view the journal vouchers of any status.
Set the “Status” to “Fresh” to view the vouchers in fresh status.
Set the “Status” to “Authorized” to view vouchers, which are authorized.
Set the “Status” to “Reversed” to view the vouchers that are reversed.
Set the “Status” to “Deleted” to view the vouchers that are deleted.
Set the “Status” to “Returned” to view the journal vouchers that are deleted.
