Record Sample Details

This activity allows you to record the details of the samples collected at the time of quality inspection.

This activity allows you to search and retrieve a quality inspection request and record the details of the samples collected during the inspection.

Select the “Record Sample Details” link from the “Final Clearance Feedback” page.

The “Record Sample Details” page appears.

Enter the following field:

Request No	The number identifying the inspection request for which you want to record the sample details.
	Help facility available

The system fetches and displays the following details for the specified request number:

Origin ID	The application from where the inspection request is raised, which could be “Quality Management”, “Production”, “Sales”, “Purchase”, “Inventory” or “All”.
Type	The system displays the type of inspection request is displayed.
Item Code	The code identifying the item being inspected.
Variant	The code identifying the variant of the item.
Description	The description of the item or item variant.
Ref Doc Type	The type of reference document that is associated with the inspection request.
Ref Doc No	The number identifying the reference document associated with the request.
Ref Line No	The number identifying the reference line associated with the request.
Lot No.	The code identifying the lot, if the item is lot controlled.
Sub Lot No.	The code identifying the sub-lot, if the item is sub lot controlled.
Container Item Code	The code identifying the item in the container in case the item supports containerization.
Container ID	The code identifying the container.
UOM	The unit of measurement for the given container id.
Inspection Quantity	The total quantity of items inspected.
Number of Samples	The sum of the samples displayed in the multiline.

Enter the following details in the Sample Details multiline:

Sample No	Use the drop-down list box to select the sample number for which you want to record the details. The system displays the list of samples pertaining to the specified inspection request as options.
Sample Status	Use the drop-down list box to select the status of the sample. The combo is loaded with “Accepted” and “Rejected”.
Accepted Quantity	The accepted quantity of the sample if the status is chosen as accepted.
Rejected Quantity	The rejected quantity of the sample if the status is chosen as rejected.
Rejection Code	If the sample status is chosen as rejected, enter the rejected code that is applicable for rejecting the sample .
	Help facility available
Rejection Description	The description is displayed for the specified rejection code.
Root Cause Code	If the sample status is chosen as rejected, enter the root cause code that is applicable for rejecting the sample .
	Help facility available
Root Cause Description	The description is displayed for the specified root cause code.
Remarks	Relevant remarks regarding the sample .

Click the Retrieve Check List button to retrieve the checklist details for non attribute based inspection requests.

The following checklist details are displayed in the multiline:

Standard Operating Procedure

The description of the standard operating procedure is displayed for the selected sample when you click the Retrieve Check List button. The Selected sample appears in the Sample Number field above the Check List Details multiline.

Enter the following checklist details in the mutliline:

Check List Status	Use the drop-down list box to select Yes or No to indicate the checklist status.
Rejection Code	The rejection code that is applicable for the rejected item.
	Help facility available
Rejection Description	The description is displayed for the specified rejection code.
Root Cause Code	The root cause code that is applicable for the sample .
	Help facility available
Root Cause Description	The description is displayed for the specified root cause code.
Remarks	Relevant remarks regarding the checklist for the specified sample.

Click the “Save” button to save the sample details.

The system saves the sample details against the specified inspection request number.

The system displays the following at the bottom of the page:

Created By	The login id of the user who created the sample details.
Created Date	The date when the sample details were created.
Modified By	The login id of the user who last modified the sample details.
Modified Date	The date when the sample details was last modified.

Select the “Attach Notes” link at the bottom of the page to specify the notes.