Selecting Purchase Order Shorclose PO

Select Purchase Order

This page allows you to select a Purchase Order for shortclosing. Tell me more

Select “Short Close Purchase Order” link under the “Purchase Order” business component.

The “Select Purchase Order” page appears.

Enter the following field in the Header:

PO No.

Purchase Order Number for which the details are to be cancelled. (Char, 18)

Select the “Shortclose PO” link placed alongside the “PO No” field to shortclose or cancel the details of the Purchase Order
Enter the following fields in the “Search Criteria” group box:

From PO No.	Unique identification number of the Purchase Order. Based upon the Purchase Order number entered, the PO’s from that number onwards are listed.
To PO No.	Unique identification number of the Purchase Order. Based upon the Purchase Order number entered, the PO’s up to that number are listed.
Order Status	Use the drop-down list box to select the status of the Purchase Order document. There are different types document status namely Draft, Fresh, Deleted, Level, Approved LOI, Open, Returned, Under Amendment , Amended, Held, Shortclosed, NT Closed, and Closed.
From PO Date	Date of creation of the Purchase Order. Based upon the date entered in this field, the Purchase Orders created from that date onwards are listed.
To PO Date	Date of creation of the Quotation. Based upon the date entered in this field, the Purchase Orders created up to that date are listed.
PO Type	Use the drop-down list box to select the type of the Purchase Order. There are different types of Purchase Orders namely General, Capital, Dropship, and Consignment.
From Quotation No	Based upon the quotation number entered in this field, the Purchase Orders whose value is equal or greater than the specified number are listed.
To Quotation No	Based upon the quotation number entered in this field, the Purchase Orders whose value is up to that specified number are listed.
Origin	Use the drop-down list box to select the application from which the Purchase Order is generated. It can be from the Purchase Module or the Inventory.
From SO No.	Based upon the sale order number entered in this field, the Purchase Orders whose value is equal or greater than the specified number are listed.
To SO No.	Based upon the quotation sale order number entered in this field, the Purchase Orders whose value is up to that specified number are listed.
Buyer	Use the drop-down list box to select the Buyer. Unique identification number/name of the buyers are listed in the drop down-list, and a particular number/name can be selected from that list. Mandatory. This is specified for easy identification of the buyer among the list of buyers in the suppliers end.
PO Value From	Based upon the quotation amount entered in this field, the Purchase Orders whose value is equal or greater than the specified amount are listed.
PO Value To	Based upon the quotation amount entered in this field, the Purchase Orders whose value is up to that specified amount are listed.
Currency	The Currency specified for the Purchase Order.
Supplier Code	Code/Identifier of the supplier who supplies goods for the Purchase Order.
Name	Name of the Supplier who supplies goods for the Purchase order.
Address ID	Code/Identifier, which is assigned to a particular address of the supplier.
Imports	The user can check this box to fetch the Imports PO.
Folder	Use the drop-down list box to select the folder name. The Folder name pertained to the Purchase Order can be selected from the drop-down list.

Click the “Search” button to list the search results multiline based on the specified search criteria:

PO No.	Unique identification number of the Purchase Order with which it is referred.
	The Purchase Order number appears as a hyperlink and can be accessed to edit the selected Order.
Date	The Date of creation of the Purchase Order.
Type	The Type of the Purchase only is displayed. There are different types of Purchase Orders namely General, Capital, Dropship, and Consignment.
Status	The Status of the Purchase Order is displayed.
Folder	The Folder name pertained to the Purchase Order is displayed.
Origin	The Purchase Order amount is displayed.
Value	The Value of the items present in the Purchase Order document.
Currency	The Currency specified for the Purchase Order.
Supplier Code	The Code identifying the supplier.
Name	Name of the supplier associated with the Purchase Order.
Reason Code	Code or identifier, which denotes a particular reason for shortclosing the document.
Description	Description stating the reason for which the document was shortclosed.

Click the “Select” check box present in the multi line to select a Purchase Order for which the status has to be changed.
Click the “Shortclose PO” pushbutton to shortclose the Purchase Order directly by looking at the multi line information.

Selecting a Purchase Order – An Overview

In this page, you can select a Purchase Order, which has to be shortclosed. The Purchase Order can be selected in two different methods and it is available in the select page itself. The first method is to provide the Purchase Order number in the entry field and access the “Shorclose PO” link that would take you to the Shortclose page. The Second method is through the search criteria where a search is performed and the related Purchase Orders are listed in the multiline. The “Shortclose” push button present under the multiline to directly shortclose the Purchase Order without viewing its details.