Edit Supp RFQ Specify Purchase Request Details

Specify Purchase Request Details

This page allows you to modify the purchase request information pertaining to the RFQ line number for the current supplier specific RFQ number. Tell me more

Select “Purchase Request” link at the bottom of the “Specify Item Details” page to specify the coverage done by the line item in the RFQ against purchase request

Note: This page can also be invoked in the “Specify Schedule Details”, “Specify Quality Attributes” page

The “Purchase Request” page appears on the screen

The system displays the status of the RFQ

The system displays the following information in the header

RFQ No.	The unique code identifying the RFQ.
Supplier Code	The unique code identifying the supplier
Name	The name of the supplier associated with the supplier code.

Enter the following fields in the “Item Details” group box

Line No.

Use the drop-down list box to select the line number of the item in the RFQ. The drop-down lists all the line numbers in the RFQ.

The system displays the following information in the “Item Details” group box

Item Code	The unique code identifying the line item in the purchase request
Variant Code	The variant of the item which gives standard specification details of the item
Desc.	The textual description of the item
Total PR Qty.	The sum of required quantities of all PR Lines that have been referred in the current RFQ line is displayed. As and when a new request line is included or deleted this quantity is recalculated accordingly and displayed in this field.
Purchase UOM	The unit of measure in which the items are purchased.

Enter the following fields in the “Item Details” group box

Required Qty.

The number of units for which quotes are requested from the supplier for the line item in the RFQ. (Integer).

The system displays the following information in the “Item Details” group box

UOM

The unit of measurement of the item as specified in the RFQ

Enter the following fields in the “PR Details” multiline

PR Created At	Use the drop-down list box to select the OU in which the PR was created.
PR No.	The unique code identifying the purchase request for which the RFQ is raised (Alphanumeric, 18). The Purchase request entered here should be in the “Approved Status” and should have the same line item as the current RFQ line. This should not be blank if the “PR Line No.” and “PR Schedule number” are entered.
	Press <Enter> Key
	Help facility available

Modify the following fields in the “Item Details”, if required

PR Line No.	The identification number of the line which represents an item in the Purchase request (Integer). This should not be blank and should be in the “Approved” status
	Press <Enter> Key
PR Schedule No.	The schedule number of the item in the Purchase request (Integer). This should not be blank for any line number.
	Press <Enter> Key

The system displays the following information in the “SCR Details” multiline

PR Quantity	The quantity of item required as specified in the purchase request
UOM	The unit of measurement of the line item in the purchase request
PR Need Date	The date on which the item needs to be delivered by the supplier as specified in the purchase request
Receipt At	Use the drop-down list box to select the organization unit where the items need to be received. The drop-down lists all the valid goods receipt organization unit for the current purchase quotation component organization unit
Dropship	The system displays “Yes” or “No” stating whether dropship method has to be enabled for the items or not.
Customer Code	Code or identification number of the customer.
Customer Name	The Name of the customer associated with the customer code.
Dropship ID	The Unique identification number assigned for the dropship.

Click the “Save Changes” pushbutton to save the changes made to purchase request details to the RFQ

The system checks if the “Competitive Bidding” field is set to “Yes” and if the status of “Supplier Specific RFQ” is not quoted. If none of the above conditions are true then the coverage done by the line item of the RFQ against the purchase requests are saved to the “Supplier Specific RFQ”

Purchase Requests – An overview

Competitive bidding is a process in which quotations are solicited from interested parties based on the same set of RFQ information that is provided to all suppliers. Accordingly if for the current RFQ, if the value of Competitive Bidding is “Yes” then none of the document details can be modified in this activity.

When the line number is selected, the system displays the unique code identifying the item, the variant, the number of units required, the unit of measurement. The system also displays the unit of measurement of the item as specified in the purchase request.

The purchase request information is updated in the “Supplier Specific RFQ” document for the current supplier. These changes do not in any way affect the details of the common RFQ or the details of the RFQ for any other supplier.