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Help On Purchase Request

This help page allows you to search the Purchase Request Number. You can carry out the search for the Purchase Request Number using the search criteria such as the code identifying the Purchase Request number, the OU where PR is created, type of the PR, status and the Value of PR. You can specify the values in the fields either in full or partially using the “*” wildcard. The system retrieves the search result in the multiline. Select the standard notes number from the multiline and click the “OK” pushbutton to the transfer the same to the required page.

Ø Click the lens icon positioned next to the “Purchase Request” Field.

The “Help On Purchase Request “page appears

Ø Enter the following fields in the “Search Criteria” group box to search for the Purchase Request :

PR No. From	Give a range of Purchase Request Numbers in the “PR No From” and “PR No To” fields. (Alphanumeric, 18)The PR No entered in the “PR No From” field should be lesser than or equal to the PR No entered in the “PR No To” field.
	If the “PR No From” field is left blank, the system fetches all the PR Numbers starting from the first PR No in the database till the PR Number entered in the “PR No To” field.
	If the “PR No To” field is left blank, the system fetches all the PR Numbers starting from the PR No entered in the “PR No From” field till the last PR Number in the database.
	If both the fields are left blank, the system fetches all the PR numbers.
Status	Use the drop-down list box to search by the status of Purchase Request. The system displays “All” by default.
Type	Use the drop-down list box to search by the type of Purchase Request. The system displays “All” by default. The different types of PRs are General, Capital and Dropship.
PR Date From	The date on which the Purchase Request has been created. Give a range of Purchase Request Dates in the “PR Date From” and “PR Date To” fields. The PR Date entered in the “PR Date From” field should be lesser than or equal to the PR Date entered in the “PR Date To” field.
	If the “PR Date From” field is left blank, the system fetches all the PR Dates starting from the first PR Date in the database till the PR Date entered in the “PR Date To” field.
	If the “PR Date To” field is left blank, the system fetches all the PR Dates starting from the PR Date entered in the “PR Date From” field till the last PR Date in the database.
	If both the fields are left blank, the system fetches all the PR Dates.
Order At	Use the drop-down list box to search by the Organizational Unit from which the Items are ordered. The drop-down lists all the “Ordering OUs” that are mapped to the “PR Login OU”
Mode	Use the drop-down list box to search by the mode in which the Purchase Request is authorized. The system displays “All” by default.
PR Origin	Use the drop-down list box to search by the origin of Purchase Request. The drop-down lists “Discrete Production”, “Inventory”, “Manual”, “Process Production” and “ALL”. The system displays “All” by default.
Item Code	The unique code identifying the item to be supplied by the supplier (Alphanumeric, 32). You can enter the item code in full or specify it partially using the “*” character. The system retrieves all the receipt documents containing item code similar to the code entered here. Leave this field blank, to retrieve all the receipt documents, irrespective of the item.
Variant Code	The variant of the Item code. This will be fetched if help on Item code is taken. (Alphanumeric, 4) You can enter the variant code in full or specify it partially using the “*” character. The system retrieves all the receipt documents containing variant code similar to the code entered here. Leave this field blank, to retrieve all the receipt documents, irrespective of the variant of the item.
Folder	Use the drop-down list box to select the folder by which the Purchase Request is referred within the Company. The system displays “All” by default.

Ø Click the “Search” pushbutton to retrieve the Purchase Request based on the search criteria entered.

The system displays the following information in the “Search Results” multiline

PR No.	The unique code identifying the Purchase Request.
PR Line No	The line number of the item in the Purchase Request.
PR Date	The date of creation of the Purchase Request.
Status	The status of the Purchase Request.
PR Value	The value of the Purchase Request.
PR Origin	The origin of the Purchase Request.
Receipt At	The OU where the items are to be received.
Mode	The mode of delivery of the item in the Purchase Request.
Type	The type of Purchase Request.
Folder	The folder of the Purchase Request.

Ø Check the box in the “Select” column of the multiline to select a Purchase Request Number.

Ø Click the “OK” pushbutton.

The system transfers the PR number details to the required page.