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This page allows you to select the purchase request for modification. Tell me more
Select the “Edit Purchase Request” link under the Select the “Purchase Request” business component.
The “Select Purchase Request” page appears.
If you know the PR No, enter the following field in the Header:
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PR No. |
Purchase Request Number for which the details are to be modified. (Alphanumeric, 18) |
Select the “Edit Purchase Request” link placed alongside the “PR No” field to modify the details of the Purchase Request.
If you are not aware of the PR No, enter the following fields in the “Search Criteria” group box:
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PR No. From |
Give a range of Purchase Request Numbers in the “PR No From” and “PR No To” fields. (Alphanumeric, 18)The PR No entered in the “PR No From” field should be lesser than or equal to the PR No entered in the “PR No To” field. |
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If the “PR No From” field is left blank, the system fetches all the PR Numbers starting from the first PR No in the database till the PR Number entered in the “PR No To” field. |
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If the “PR No To” field is left blank, the system fetches all the PR Numbers starting from the PR No entered in the “PR No From” field till the last PR Number in the database. |
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If both the fields are left blank, the system fetches all the PR numbers. |
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Folder |
Use the drop-down list box to select the folder by which the Purchase Request is referred within the Company. The system displays “All” by default. |
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PR Date From |
The date on which the Purchase Request has been created. Give a range of Purchase Request Dates in the “PR Date From” and “PR Date To” fields. The PR Date entered in the “PR Date From” field should be lesser than or equal to the PR Date entered in the “PR Date To” field. |
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If the “PR Date From” field is left blank, the system fetches all the PR Dates starting from the first PR Date in the database till the PR Date entered in the “PR Date To” field. |
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If the “PR Date To” field is left blank, the system fetches all the PR Dates starting from the PR Date entered in the “PR Date From” field till the last PR Date in the database. |
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If both the fields are left blank, the system fetches all the PR Dates. |
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Type |
Use the drop-down list box to search by the type of Purchase Request. The system displays “All” by default. The Different types of PRs are General, Capital and Dropship |
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Status |
Use the drop-down list box to search by the Status of Purchase Request. The system displays “All” by default. The status displayed are “All” , “Draft” and “Fresh” |
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PR Mode |
Use the drop-down list box to search by the mode in which the Purchase Request is authorized. The system displays “All” by default. |
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Requester ID |
The ID of the Requester who has raised the Purchase Request. (Alphanumeric, 25) You can specify the ID in full or specify it partially using “*” character. The system displays all the PRs whose requester ID matches with ID specified here |
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PR Origin |
Use the drop-down list box to search by the origin of Purchase Request. The drop-down lists “Discrete Production”, “Maintenance”, “Inventory”, “Manual”, “Project Management”, “Process Production” and “ALL”. The system displays “All” by default. |
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Order At |
Use the drop-down list box to search by the Organizational Unit from which the Items are ordered. The drop-down lists all the “Ordering OUs” that are mapped to the “PR Login OU” |
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Receipt At |
Use the drop-down list box to search by the Organizational Unit in which the Items are to be received from the Supplier. The drop-down lists all the distinct “GR OUs” and “Dropship Receipt Acknowledgement OUs” that are mapped to the Purchase Order components that are mapped to the “Login Purchase Request OU” |
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Ref. Doc. Type |
Use the drop-down list box to search by the Document on which Purchase Request is referring to. The combo is loaded with options “All”, “None”, “DP Workorder”, “Maintenance Plan”,” Maintenance Workorder”, “Material Request” , “Project” and “Stock Maintenance”. The system displays “All” by default on launch of the page. |
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Ref. Doc. No. |
The unique code identifying the reference document of PR (Integer) You can specify the reference document number in full or specify it partially using “*” character. The system displays all the PRs whose reference document number matches with number specified here. |
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Project Code |
The code identifying the project by which the purchase request raised with reference to the project can be retrieved. |
Click the “Search” push button to display the search details in the multiline
The system displays the following fields in the multi-line:
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PR No. |
The PR numbers matching the search criteria. |
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PR Date |
The date on which the PR has been raised. |
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Status |
The status of the PR. |
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Folder |
The folder by which the PR is referred within the Company. |
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Type |
The type of the PR. |
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Mode |
The mode of the PR. |
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PR Origin |
The Ramco Application from which the PR has been raised. For example, Inventory, Discrete Production, Enterprise Asset management or Purchase. |
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Order At |
The Organizational Unit where the Items are ordered. |
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Receipt At |
The Organizational Unit where the Items are to be received from the Supplier. |
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Ref. Doc. Type |
The document on which PR is referring to. |
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Ref. Doc. No. |
The number of the document to which PR refers. |
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Requester ID |
The ID of the Requester who has raised the Request. |
Enter the following
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Comments |
Comments if any pertaining to the PR |
Click the check box in the “Select” column of the multi-line against the required PR
Click the “Delete PR” push button to delete the selected PR(s)
Select Purchase Request – An Overview
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You can also delete the selected purchase request in this page. You can directly enter the purchase request number if you know the number, or you can carry out a search using the PR number, supplier code, date, category, status and the item details. The system displays the purchase request details in the multiline. You can also view all the item details of the purchase request.
You can modify or delete only those purchase requests, which are in “Draft”, “Fresh” or “Returned” status.
The system updates the status of the PR to “Deleted” after deletion. The PRs once deleted cannot be used for any further transaction.
4The Purchase Request should be in Draft, Fresh or Returned status.
