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This help page allows you to search the Purchase Request Number. You can carry out the search for the Purchase Request Number using the search criteria such as the code identifying the Purchase Request number, the OU where PR is created, type of the PR, status and the Value of PR. You can specify the values in the fields either in full or partially using the “*” wildcard. The system retrieves the search result in the multiline. Select the standard notes number from the multiline and click the “OK” pushbutton to the transfer the same to the required page.
Click the lens icon positioned next to the “Purchase Request” Field.
The “Help On Purchase Request “ page appears
Enter the following fields in the “Search Criteria” group box to search for the Purchase Request
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PR No. From |
Give a range of Purchase Request Numbers in the “PR No From” and “PR No To” fields. (Alphanumeric, 18)The PR No entered in the “PR No From” field should be lesser than or equal to the PR No entered in the “PR No To” field. |
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If the “PR No From” field is left blank, the system fetches all the PR Numbers starting from the first PR No in the database till the PR Number entered in the “PR No To” field. |
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If the “PR No To” field is left blank, the system fetches all the PR Numbers starting from the PR No entered in the “PR No From” field till the last PR Number in the database. |
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If both the fields are left blank, the system fetches all the PR numbers. |
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Order At |
Use the drop-down list box to search by the Organizational Unit from which the Items are ordered. The drop-down lists all the “Ordering OUs” that are mapped to the “PR Login OU” |
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PR Type |
Use the drop-down list box to search by the type of Purchase Request. The system displays “All” by default. The Different types of PRs are General, Capital and Dropship |
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PR Date From |
The date on which the Purchase Request has been created. Give a range of Purchase Request Dates in the “PR Date From” and “PR Date To” fields. The PR Date entered in the “PR Date From” field should be lesser than or equal to the PR Date entered in the “PR Date To” field. |
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If the “PR Date From” field is left blank, the system fetches all the PR Dates starting from the first PR Date in the database till the PR Date entered in the “PR Date To” field. |
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If the “PR Date To” field is left blank, the system fetches all the PR Dates starting from the PR Date entered in the “PR Date From” field till the last PR Date in the database. |
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If both the fields are left blank, the system fetches all the PR Dates. |
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Status |
Use the drop-down list box to search by the Status of Purchase Request. The system displays “All” by default. |
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Total Value From |
The starting value in the range of Purchase Request Value to be displayed. (Numeric) |
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Total Value To |
The ending value in the range of Purchase Request Value to be displayed. (Numeric) |
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PR Mode |
Use the drop-down list box to search by the mode in which the Purchase Request is authorized. The system displays “All” by default. |
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PR Origin |
Use the drop-down list box to search by the origin of Purchase Request. The drop-down lists “Discrete Production”, “Inventory”, “Manual”, “Process Production” and “ALL”. The system displays “All” by default. |
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Receipt At |
Use the drop-down list box to search by the Organizational Unit in which the Items are to be received from the Supplier. The drop-down lists all the distinct “GR OUs” and “Dropship GR OUs” that are mapped to the Purchase Order components that are mapped to the “Login Purchase Request OU” |
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Item Code |
The unique code identifying the item to be supplied by the supplier (Alphanumeric, 32). You can enter the item code in full or specify it partially using the “*” character. The system retrieves all the receipt documents containing item code similar to the code entered here. Leave this field blank, to retrieve all the receipt documents, irrespective of the item. |
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Variant Code |
The variant of the Item code. This will be fetched if help on Item code is taken. (Alphanumeric, 4) You can enter the variant code in full or specify it partially using the “*” character. The system retrieves all the receipt documents containing variant code similar to the code entered here. Leave this field blank, to retrieve all the receipt documents, irrespective of the variant of the item. |
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Folder |
Use the drop-down list box to select the folder by which the Purchase Request is referred within the Company. The system displays “All” by default. |
Click the “Search” pushbutton to retrieve the Purchase Request based on the search criteria entered
The system displays the following information in the “Search Results” multiline
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PR No. |
The unique code identifying the Purchase Request |
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Folder |
The folder of the Purchase Request |
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PR Date |
The Date of creation of the Purchase Request |
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Status |
The status of the Purchase Request |
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PR Line No |
The line number of the item in the Purchase Request |
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Schedule No. |
The schedule number of the item in the Purchase Request |
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Item Code |
The unique code identifying the Item |
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Variant |
The variant of the item |
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Description |
The description of the item |
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Need Date |
The need date for the items in the Purchase Request |
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Required Quantity |
The number of units required |
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UOM |
The unit of measurement of the item |
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Receipt At |
The OU where the items are to be received |
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Drop Ship ID |
The unique code identifying the address where the dropship items are to be delivered. |
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Warehouse |
The warehouse where the items are stored |
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Balance Qty |
The number of units which has not been received from the supplier |
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Origin |
The origin of the Purchase Request |
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Type |
The type of Purchase Request |
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Mode |
The mode of delivery of the item in the Purchase Request |
Check the box in the “Select” column of the multiline to select a Purchase Request Number
Click the “OK” pushbutton.
