Approve - Selecting a Subcontract Request

Select Subcontract Request

This page allows you to select the subcontract Request for approving or returning it. . You can directly enter the subcontract Request code if you know the exact code, or carry out the search using SCR number, date on which the SCR was raised, type of the SCR, status of the document. The system displays the SCR in the multiline as per search criteria.

Select the “Approve Subcontract Request” link under the “Subcontract Request” business component.

The “Select Subcontract Request” page appears.

The System displays the Approval amount limit.

Enter the following:

SCR No.

The unique code identifying the SCR (Alphanumeric, 18)

Select the “Approve Subcontract Request” link provided alongside to approve the Subcontract Request details.

Enter the following in the “Search Criteria” group box, to search for the Subcontract Request:

SCR No. From	The starting number, in the range of subcontract Request numbers, from which the subcontract Request details must be retrieved. (Alphanumeric, 18). You can enter the SCR number completely or fetch it by filling it partially using the “*” character. The system retrieves the Subcontract Request(s) whose SCR code is similar to the code entered here.
SCR No. To	The ending number, in the range of subcontract Request numbers, till which the subcontract Request details must be retrieved. (Alphanumeric, 18). You can enter the SCR number completely or fetch it by filling it partially using the “*” character. The system retrieves the Subcontract Request(s) whose SCR code is similar to the code entered here.
Requester ID	Identification number of the Requester who creates the SCR document.
SCR Date From	The starting date, in the range of subcontract Request dates, from which the subcontract Requests details, must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the subcontract Requests that are raised later than this date. Leave this field blank, to retrieve all the SCRs, irrespective of the starting date.

Note: The date entered in the “SCR Date from” must be less than the “SCR Date to”

SCR Date To	The ending date, in the range of subcontract Request dates, until which the subcontract Requests details, must be retrieved (Date Format). Ensure this date is lesser than or equal to the system date. The system lists all the subcontract Requests that are raised later than this date. Leave this field blank, to retrieve all the SCRs, irrespective of the starting date.
Folder	Use the drop-down list box to select the folder in which the SCR related documents are present.
Status	Use the drop-down list box to select the status of the SCR document. The drop-down lists the, , , “Fresh”, and the various authorization “Levels” present below the Login users level and “All”. Select “All” to retrieve all SCRs, irrespective of the status of the SCR.
Mode	Use the drop down list to select “Normal” or “Express”. If “Normal is selected” the SCR goes through all the phases like request for quotation, quotation etc before getting like converted to an order. If “Express” is selected, the SCR after approval is converted to Subcontract Order (SCO).
Type	Use the drop-down list box to select the type of Subcontract Request.
	Service - This involves the process of servicing a particular item. or rendering some services to the organization. The difference in the service item procurement is that for subcontracting there is some item issue that happens. When this type is selected, the warehouse code should not be specified as service items are non stockable
	Conversion - This involves the process where an item is processed by the subcontractors to arrive at a new item
Order At	Use the drop down list box to select the Organizational Unit (OU) in which the order was placed.
Receipt At	The OU in which the customer receives the goods.
Ref. Doc. Type	Use the drop down list box to select the reference document type.
Ref. Doc. No.	The Unique identification number of the reference document referred in the SCR.
Value From	The SCRs, which have SCR values from this given value onwards, are fetched.
Value To	The SCRs which have SCR values up to this given value are fetched

Click the “Search” pushbutton, to retrieve the details in the multiline.

The System displays the following information in the “Search Results” multiline:

SCR No.	A unique code identifying the Subcontract Request. This field appears as a hyperlink and can be accessed to Approve that particular Subcontract Request.
SCR Date	The date on which the SCR was raised
Folder	The Name of the folder in which the SCR related document is present.
SCR Status	The status of the SCR document is displayed.
Mode	The Mode of the SCR is displayed which can be “Normal” or “Express”.
SCR Value	The Value of the items present in the SCR document is displayed.

Enter the following:

Approval Date	The date on which the approval of the SCR was made is entered. (Date Format).
Remarks	Remarks or notes regarding the approval can be entered in this field.

The system displays the following:

Type	The Type of Subcontract Request is displayed.
Origin	The origin of the SCR. The origin could be any application like purchase, inventory, production etc.
Order At	The name of the OU in which the order is placed is displayed.
Receipt At	The name of the OU, where the goods are delivered.
Ref. Doc. Type	The Type of the reference document referred by the SCR subcontract line item is displayed.
Ref. Doc. No.	The Unique identification number of the reference document.

Check the box in the “Select” column of the multiline, to mark the Subcontract Request for Approving its details.
Click the “Approve SCR” pushbutton to approve the SCR document or “Return SCR” pushbutton to return the SCR document.