Authorize Invoice – A summary of the activity

This activity allows you to authorize an item invoice or an expense invoice. You can search and select the item invoice or the expense invoice that must be authorized. You can authorize an item invoice or an expense invoice that is in the “Draft” or “Fresh” status. The system updates the status of the selected invoice as “Authorized”. You cannot modify the details of the invoices after it has been authorized. You can also authorize multiple item invoices or expense invoices at a time.

You can also modify the details of the invoice during the authorization process. The system generates a payment schedule and recalculates VAT based on the modifications made. This activity also allows you to modify the payment schedule, taxes, charges or discount details, VAT details and the supplier information of the invoice before the invoice is authorized. You cannot modify these details after the invoice has been authorized.

This activity also allows you return an item invoice or an expense invoice to the user who created it for modification. The system updates the status of the returned invoice as “Returned”. The system also stores the login ID of the user and the system date along with the invoice details.

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