Viewing invoice summary

This page allows you to view the details of the invoice. Apart from the invoice details you can also view the details of the payments that have been made for the invoice and the adjustments made against the debit documents that are already available. The payment details and adjustments will be available for viewing if payments have been made to the supplier or if the invoice has been adjusted automatically or manually against earlier debit documents.

Select the “Invoice Summary” link at the bottom of the page.

The “Invoice Summary” page appears.

The system displays the following:

Invoice No.	The number identifying the invoice.
Invoice Date	The date on which the invoice was raised.
Status	The status of the invoice. It could be “Draft”, “Fresh”, “Authorized”, “Requested”, “Partly Paid”, “Held”, “Held Requested” or “Held Partly Paid”.
	Draft – indicates an invoice that cannot be authorized.
	Fresh – indicates an invoice that can be authorized.
	Authorized – indicates that the invoice has been authorized.
	Requested – indicates that a request for payment has been raised for the invoice.
	Partly Paid – indicates that a part payment has been made for the invoice.
	Held – indicates that the invoice has been put on hold. An invoice in this status will not be posted in the finance book.
	Held Requested – indicates that the request for payment that has been raised for the invoice has been put on hold. The payment voucher that has been raised for this invoice would be stopped from being processed.
	Held Partly Paid – indicates that the invoice has been partly paid. The balance amount has been stopped from payment.

The system displays the following in the “Invoice Information” multiline:

Expense / Item /TCD	Indicates whether the invoice amount is for “Expense”, “Item”, “Tax”, “Charge” or “Discount”. Each of these would be available in different rows based on the invoice raised.
Amount	The amount invoiced for the “Expense”, “Item”, “Tax”, “Charge” or “Discount” in the invoice currency.
Base Amount	The amount invoiced for the “Expense”, “Item”, “Tax”, Charge” or “Discount” in the base currency of the company.

The system displays the following:

Currency	The code identifying the currency in which the invoice has been raised.
Total Invoice Amount	The total amount that has been invoiced.
Total Paid Amount	The total amount that has been paid to the supplier.
Total Adjusted Amount	The total amount that has been adjusted till date.
Total Outstanding Amount	The total amount that is yet to be paid.

The system displays the following in the “Payment Information” multiline:

Pay Mode	The method in which the payment has been made to the supplier. It could be through “Check”, “Demand Draft”, “Pay Order” or “Direct Debit” or any of the electronic pays modes like “DTA” or “SAD”.
Voucher No.	The number identifying the payment voucher.
Payment Amount	The amount that has been paid.
Instrument No	The number identifying the instrument through which the payment was made.
Instrument Date	The date on which the instrument was raised.
Instrument Amount	The amount of the instrument.
Currency	The currency in which the instrument was issued.
Bank / Cash / PTT Code	The code identifying the bank, cash or PTT from which the payment has been made.
Finance Book	The code identifying the finance book in which the payment details are posted.
Payment Point	The code identifying the organization unit from which the payment has been made to the supplier.

The system displays the following in the “Adjustment Details” multiline:

Voucher No.	The number identifying the adjustment voucher.
Voucher Date	The date on which the adjustment voucher was raised.
Adjustment Amount	The amount that has been adjusted.
Currency	The currency in which the adjustment voucher has been raised.
Ref. Doc. No.	The number identifying the reference document based on which the adjustment voucher has been raised.
Finance Book	The code identifying the book in which the adjustment details are posted.
Invoicing Point	The code identifying the organization unit in which the invoice has been raised.
Adjustment Point	The organization unit in which the adjustment has been made.