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This activity allows you to define the functional defaults for the “Supplier Direct Invoice” business component. Function defaults are set for the system to follow while raising the item invoice or the expense invoice. By default the system sets its own values. These functional defaults can be modified according to the requirements of the user.
This page allows you to set the functional defaults the first time you install this business component. You can set defaults for the finance book, in which the accounts must be posted. You can also set whether you want a default organization unit in which the unplanned stock would be received and in which the payment for the supplier would be processed. You can also define a unique prefix for the pay term. The system stores the login user ID and the system date along with modification details.
Select the “Set Function Parameters” link under the “Supplier Direct Invoice” business component.
The “Set Function Parameters” page appears.
Enter the following fields:
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Allow Multiple Finance Book Postings |
Use the drop-down list box to set whether the invoice postings have to be made in multiple finance books. The system displays “Yes” by default on launch of the page. |
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Default Finance Book |
Use the drop-down list box to set a finance book in which all the financial postings must be made for the login organization unit. All the finance books deployed in the login organization unit will be available for selection in the alphabetical order. |
Note: You must select the finance book if “No” has been set in the “Allow Multiple Finance Book Postings” field.
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Default Supplier Registered At |
Use the drop-down list box to set the organization unit in which the supplier has been created. All the organization units mapped to the login organization unit and in which the “Supplier” business component is installed will be available for selection. |
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Payment Term Number Prefix |
A unique prefix to be used for the pay term (Alphanumeric, 128). |
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Payment Processing Point Mandatory |
Use the drop-down list box to set whether a payment processing point is definitely required. You can select from “Yes” or “No”. |
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Default Payment Processing Point |
Use the drop-down list box to set an organization unit from which the payment would be made to the supplier. All the organization units mapped to the login organization unit and in which the “Supplier Payments” business component is installed will be available for selection. |
Note: You must select the payment processing point if “Yes” has been set in the “Payment Processing Point Mandatory” field.
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Default Receipt Location |
Use the drop-down list box to set an organization unit in which the unplanned items would be received. All the organization units mapped to the login organization unit and in which the “Stock Receipt” business component is installed will be available for selection. |
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Status of Inter FB Journal Voucher |
Use the drop-down list box to specify the status of the inter FB journal voucher. The combo is loaded with options “Authorized” and “Fresh". |
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Allow Modification of Round Off Amount |
Use the drop-down list box to specify whether Rounding Off amount can be modified in Supplier Expense Invoice. You can select from "Yes" or "No". The system displays "No" by default on launch of the page. |
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Tolerance % for Round Off Amount Correction |
The percentage of modification that is permitted on the round off amount that has been calculated (Decimal). |
The system displays the following in the “Rounding Off Parameter” multiline
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Invoice Type |
Invoice type is displayed with Item Invoice or Expense Invoice. |
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Currency |
Indicates the Currency for Setting Rounding Off Parameters. |
Note: Currency column would be visible when Currency Wise Rounding of Supplier Invoices required is set to Yes.
Rounding off of Expense Invoice would be done based on the Currency of the invoice and respective round off settings for the Currency.
Enter the Following in the Rounding Off Parameter multiline:
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Rounding Off At |
Use the drop down list box to select the Rounding off at. The combo would be loaded with “Nearest” and “Ceiling”. |
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Value |
The value to which the invoice to be should be rounded off. |
Click the “Set” pushbutton to save the settings made.
The system saves the function defaults that have been set. The system also stores the login ID of the user and the system date along with the function default settings.
