Selecting vouchers for reversing

This page allows you to search and select the voucher for reversal. You can reverse the vouchers, which are in “Requested” or “Held” status. You can directly enter the voucher no if you are aware of it or you can carry out the search based on the voucher details. The system retrieves the vouchers in “Requested”, “Held” or “Released” status based on the search criteria.

Select the “Reverse Voucher” link under the “Sundry Payment” business component.

The “Select Voucher” page appears.

Enter the voucher number if you are aware of it or carry out the search using the search criteria.

Voucher No.

A unique number identifying the voucher (Alphanumeric, 18).

Select the payment category of the voucher that you want to reverse.

Payment Category

Use the drop-down list box to select the category to which the voucher that you want to reverse belongs. You can select from "Asset Payment", "Bank Cash Transfer", "Commission Payment", "HR Payment", “Sundry Payment”, "Tax Payment", "Transfer Voucher" and “All”. The system displays "All” by default on launch of the page.

Click the “Reverse Voucher” push button to reverse the voucher number specified.
Enter the following fields in the “Search Criteria” group box to search for the voucher. Data entry, in the following fields is optional.

Voucher No. From	The starting number in the range of voucher numbers you want to retrieve for reversing (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the vouchers that have numbers similar to the value entered here.
To	The ending number in the range of voucher numbers you want to retrieve for reversing (Alphanumeric, 18). You can enter the number in full or specify it partially using the “*” character. The system retrieves all the vouchers that have numbers similar to the value entered here.

Note: The number entered in this field must be greater than or equal to the number entered in “Voucher No. From” field.

Finance Book

Use the drop-down list box to select the code identifying the finance book in which the invoice posting is to be made. All the finance books that have been mapped to the login organization unit - login user will be available for selection in the ascending order if postings can be made in multiple finance books. The system displays “All” by default on launch of the page.

If postings must be made in a single finance book, the book that has been set as default will be displayed. If the book set as default is not mapped for the login user then on launch of the page itself error message will be displayed.

Pay Amount From

The starting amount in the range of amounts for which the vouchers have been created (Decimal). The amount entered must be greater than zero.

Note: The payment amount entered here must be lesser than or equal to the amount entered in the “To” field.

To	The ending amount in the range of amounts for which the vouchers have been created (Decimal). The amount entered must be greater than zero.
Payee	The person or the organization to which the payment is made (Alphanumeric 40).
Pay Date From	The starting date in the range of dates during which the payment has to be made to the payee (Date Format). If this field is left blank and the date is specified in the “To” field, then the system retrieves all the vouchers starting from the first voucher in the database till the voucher with pay date specified in the “To” field.
To	The ending date in the range of dates during which the payment has to be made to the payee (Date Format). The date specified here must be greater than the date entered in the “Pay Date From” field.
Pay Currency	Use the drop-down list box to select the code identifying the currency in which the payment is to be made. All the currencies mapped to the login organization unit are available for selection. The system displays “All” by default on launch of the page.
Request Date From	The starting date in the range of dates within which the requisition for payment to the payee has been made (Date Format). Mandatory. If this field is left blank and the date is specified in the “To” field, then the system retrieves all the vouchers starting from the first voucher in the database till the voucher with request date specified in the “To” field.
To	The ending date in the range of dates within which the requisition for payment to the payee has been made (Date Format).

Note: The date entered here must be greater than or equal to the date specified in the “Request Date From” field.

Pay Mode	Use the drop-down list box to select the mode in which the payment has to be made to the payee. The system displays the values as defined in the "Bank Definition" business component.
Template No. From	The starting code in the range of codes identifying the template based on which the payment voucher has been created (Alphanumeric, 20).
To	The ending code in the range of the code identifying the template based on which the payment voucher has been created (Alphanumeric 20).
Payment Category	Use the drop-down list box to select the category to which the voucher that you want to reverse belongs. You can select from "Asset Payment", "Bank Cash Transfer", "Commission Payment", "HR Payment", “Sundry Payment”, "Tax Payment", "Transfer Voucher" and “All”. The system displays "All” by default on launch of the page.
Bank/Cash Code	Use the drop-down list box to select the code identifying the bank and cash accounts. These codes must have been defined in the “Create Bank / Cash Details” activity of the “Bank Cash Definition” business component and must be in the “Active” status. The bank / cash codes created in the login organizational unit will be available for selection in the alphabetical order.
Payment Release Point	Use the drop-down list box to select the organization unit from which the payment is to be released. All the organization units that have been mapped to the login organization unit will be available for selection in the ascending order. The system displays the default payment release point set in the “Set Function Defaults” activity of this business component.
User ID	The login user ID of the person who has raised the payment voucher (Alphanumeric, 30). The system displays the login ID of the currently logged in user by default on launch of the page.

Click the “Search” pushbutton to retrieve the voucher details.

The system displays the following fields in the “Search Results” multiline:

Voucher No.	The number identifying the voucher.
	Data hyperlink available
Payment Category	Indicates the category to which the voucher belongs.
Request Date	The date on which the payment voucher was raised.
Pay Currency	The currency in which the payment has to be made.
Pay Amount	The amount to be paid to the payee.
Pay Date	The date on which the payment must be made to the payee.
Payee	The person or the organization to which the payment is to be made.
Pay Mode	The mode in which the payment must be made.
Bank/Cash Code	The code identifying the bank, cash or PTT accounts.
Payment Release Point	The organization unit from which the payment has to be released.
Template No.	The number identifying the template if the voucher is generated based on a recurring voucher template.
Finance Book	The code identifying the finance book to which the financial entries are posted.

Check the box in the “Select” column of the multiline to mark the voucher for reversal.

Note: Atleast one row in the multiline must be marked for reversing.

The voucher must be in “Held” or “Requested” status before reversing.

To proceed, carry out the following

Select the “Reverse Voucher” link at the top of the page to reverse a voucher.