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This Help page allows you to search and select a reference document number for a particular transaction and transfer the details to the field where it is required. You can search the reference document number for number of issue transactions like Maintenance Issue, production issue, sub contracting issue. On the basis of Ref doc type, Org Unit and Warehouse system will fetch the ref doc number.
You can search for a reference document by specifying the starting and ending dates within which the reference document was created, the starting and ending reference document numbers for which you wish to view the ref. doc. details, warehouse code and reference document type as the filter criteria. Based on the specified search criteria, the system retrieves all the reference document numbers and date of creation. The reference document number for the selected transaction number is transferred to the required page when the OK button is executed.
Click the lens icon positioned next to the “Ref. Doc. No.” field.
The “Help On Reference Document” page appears.
Enter the following fields in the “Search Criteria” group box to search for a reference document number.
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Ref. Doc. Date From |
The date of the reference document from which you wish to view the reference document details (Alphanumeric, 18). The system retrieves all the reference document numbers for which the ref. doc. Date is greater than or equal to the date entered here. Leave this field blank to retrieve all the reference document numbers irrespective of the starting reference document date. |
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Ref. Doc. Date To |
The date of the reference document till which you wish to view the reference document details (Alphanumeric, 18). The system retrieves all the reference document numbers for which the ref. doc. date is lesser than or equal to the date entered here. Leave this field blank to retrieve all the reference document numbers irrespective of the ending reference document date. |
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Ref. Doc. No. From |
The number identifying the reference document from which you wish to view the item details (Alphanumeric, 18). You can specify this number in full or specify it partially using the “*” character. The system retrieves all the ref. doc. Numbers that are greater than or equal to the value entered here. Leave this field blank to retrieve all the reference documents irrespective of the ref. Doc. Numbers on the execution of “Search” button. |
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Ref. Doc. No. To |
The number identifying the reference document from which you wish to view the item details (Alphanumeric, 18). You can specify this number in full or specify it partially using the “*” character. The system retrieves all the ref. doc. Numbers that are less than or equal to the value entered here. Leave this field blank to retrieve all the reference documents irrespective of the ref. Doc. numbers on the execution of “Search” button. |
The system displays the following:
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Warehouse Code |
A unique code identifying the warehouse which is carried from the calling screen. |
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Ref. Doc. Type |
This is the reference document type which will be carried from the page which is taking help on the reference document. For example for maintenance issue, the ref doc type carried from a main page issue will be Work order or maintenance plan. System will take this as input to find the ref doc number. |
Following parameters are also considered as in put by the system which are not visible in the screen. They are as follows.
1. Transaction Type. For maintenance Issue transaction, value will be “Maintenance issue”. Similarly for Production issue Transaction type will be taken as “Production Issue” and so on.
2. Ordering point. Org Unit which has requested the material, will be also captured by the system from the calling page.
Click the “Search” pushbutton to retrieve the search results.
If the transaction type is “Maintenance Issue”, and ref. doc. type is “Maintenance Plan”, the system retrieves all the maintenance plans for the OU. If the transaction type is "Maintenance Issue", and ref doc type is "Work Order", the system retrieves all the work order numbers for the OU. If the transaction type is "Production Issue", and ref doc type is "Work Order", then the system retrieves all work order numbers for the OU. If the transaction type is "Production Issue", and ref doc type is "Production Order", then the system retrieves all production order numbers for the OU.
Similarly, if the transaction type is “Subcontract Issue” and the ref. doc. type is “Subcontracting Order”, or “ “subcontracting Release Slip” , then the system displays all the ref. doc. numbers corresponding to the ref. doc. type.
The system retrieves and displays the following in the “Search Results” multiline based on the search criteria entered:
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Ref. Doc. No. |
Based on the input parameters, system fetches all the ref doc numbers for the OU for which issue is pending. |
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Ref. Doc. Date |
This refers to the date when reference document was created. |
Check the box in the “Select” column of the multiline to select a ref. doc. number.
Click the “OK” pushbutton.
The system transfers the reference document number for the selected transaction number to the required page.
