Create Serial Number Information

Maintain Serial Information

This page allows you to create and maintain serial numbers of items. Tell me more...

Select the “Serial No. Information” link at the bottom of the “Create And Authorize Opening Balance” page.

The “Maintain Serial Information” page appears.

The system displays the following:

Status	The status of the opening balance transaction.
Transaction No.	A unique number identifying the opening balance transaction.
Transaction Date	The date on which the opening balance transaction is created.
Warehouse Code	A unique code of the warehouse.

Enter the following:

Line No.

Use the drop-down list box to select the line number of the serially controlled item. All the line numbers of items for which the “Serial Controlled” field is set as “Yes” in the main page will be displayed here in ascending order. The system displays the first value by default.

The system displays the following:

Item Code	A unique code identifying the item stored in the warehouse.
Variant Code	Variant code of the item.
Item Variant Desc.	A textual description of the item/variant.
	Zoom facility available
Stock UOM	The unit of measurement of the item stocked in the warehouse.
Quantity	The number of units of serially controlled items in the warehouse in stock uom The number of serial numbers entered manually or system generated in the multiline must be equal to the quantity displayed in the header. Else, the system displays an error message.
Stock Status	The stock status of the serially controlled item. The system displays the stock status of the item as specified in the main page.
Zone	The number identifying the zone in which the serial controlled item is stored in the warehouse.
Lot No.	The number identifying the lot in the warehouse.
Bin	The number identifying the bin in which the serial controlled item is stored in the zone.

Enter the following:

Manufacturing Date

The manufacturing date of the Serial Numbers (Date Format) .

Note: Manufacturing Date of the Serial number can be either Current Date or Earlier Date. Manufacturing Date cannot be a future date. If the Manufacturing Date is not provided for the Serial numbers then the same will be defaulted with System Date.

Enter the following in the “Serial No. Information” in the multiline:

Serial No.

The unique serial for the item/variant in the warehouse. You can enter this number manually or leave it blank if you wish to generate the number on clicking the “Submit Serial No. Information” pushbutton.

Note: If serial number is manually entered, the system checks whether the system parameter "Serial no Unique Across Items" is set as "Yes". If so, the system displays an error message if you enter a serial number that has been already allocated for another item/variant in the warehouse.

Ref. Serial No.

The serial number provided by the vendor/manufacturer.

Enter the following:

Manufacturing Date

The manufacturing date of the Serial Numbers (Date Format) .This cannot be greater than the System Date.

Check the “Select” column in the multiline for creating rate information and attaching notes.

Click the “Submit Serial No. Information” pushbutton to save the details of serially controlled item.

The system saves the entered details and sets the status of the transaction as “Active”.

Click the “Submit And Authorize Opening Balance” pushbutton to create and authorize the opening balance transaction.

The system sets the status of the opening balance transaction as “Authorized”.

To proceed, carry out the following

Select the “Rate Information” link at the bottom of the page to create rate information.

Select the “Attach Notes” link at the bottom of the page to attach notes for the serially numbered item.

Create Serial Number Information – An Overview

In this page you can create and maintain serial numbers of items. Serial numbering is widely used in discrete production. For example, airline industry uses serial numbering to store expensive goods such as engines and shafts. Maintaining serial numbering enables easy traceability of items by pinpointing the exact physical location and condition of an item. A serial controlled item cannot be a part of sub-lots owing to the different needs of process and discrete production.

This page is launched only if at least one of the items in the main page is serially controlled. In other words, the “Serial Controlled” field must be set to “Yes” for at least one of the items in the multiline. Else, the system displays an error message when you click the “Create Serial Number Information” link from the main page.

You can specify the serial number and reference serial number of the item/variant for which the opening balance transaction is created. The user must have “Authorize” permissions on the opening balance transaction to create serial number for the item/variant in the warehouse.