Authorize Stock Status Conversion

This page allows you to authorize or return a stock status conversion transaction.. You can also return the stock status conversion transaction if you find any discrepancy in the details entered.

Select “Authorize Stock Status Conversion” link at the top of the “Select Stock Status Conversion” page.

The “Authorize Stock Status Conversion” page appears.

The system displays the following:

Status	The status of the stock status conversion transaction.
Transaction No.	A unique number identifying the stock status conversion transaction

Enter the following:

Transaction Date	The date on which the transaction took place (Date Format).
Warehouse Code	A unique code of the warehouse in which the items are stored (Alphanumeric, 10). Mandatory. Ensure that the warehouse code is defined for the login organizational unit (OU) and is in “Active” status.
	Help facility available.

The system displays the following:

Warehouse Desc.	The textual description of the warehouse. The system retrieves this value from the “Storage Administration” component for the corresponding warehouse code and displays it.
	Zoom facility available

Enter the following in the “Default Entries” group box:

Stock Status From	Use the drop-down list box to select the stock status from which the item needs to be converted. All the stock statuses defined in the “Stock Status Definition” component will be displayed here. The system also provides “Blank” as one of the options.
Stock Status To	Use the drop-down list box to select the stock status to which the item needs to be converted. On selecting the stock status from the “stock status from” drop-down list box, the system retrieves the values from the “Stock Status Definition” component and displays them in the “stock status to” drop-down list box.

Enter the following in the “Reason For return” group box:

Reason Code	A unique code identifying the reason for returning the stock status conversion transaction (Alphanumeric, 6).
	Help facility available.
Reason Desc.	A textual description of the reason code. .(Alphanumeric,100)
	Zoom facility available

Enter the following in the “Storage Information” multiline:

Item Code	A unique code identifying the item (Alphanumeric, 32). Mandatory
	Help facility available.
Variant Code	Variant code of the item (Alphanumeric, 8).

The system displays the following in the “Storage Information” multiline:

Item Variant Desc.	A textual description of the item/variant
	Zoom facility available
Stock UOM	The unit of measurement of the item stocked in the warehouse.

Enter the following in the “Storage Information” multiline:

Qty.

The number of units of the item whose stock status needs to be converted from one state to another . Ensure that the value entered in this is greater than zero. This field must not be null in any row where "Item code" has been entered.

Note: "Quantity" can be null if the item/variant is serial controlled and "Ending serial no." field is not blank

Stock Status From	Use the drop-down list box to select the stock status from which the item needs to be converted. Mandatory. All the stock statuses defined in the “Stock Status Definition” component will be displayed here. The system displays the value selected in the Header “Stock Status From” drop-down list box by default. The system also displays “Blank” as one of the options.
Stock Status To	Use the drop-down list box to select the stock status to which the item needs to be converted. Mandatory.

The system displays the same value chosen by the user in the header "Stock Status To" drop-down list box by default.

Zone	The number identifying the zone in which the item is stored in the warehouse. This zone number must have been defined in the “Create Warehouse Information” activity of the “Storage Administration” component.
Bin	The number identifying the bin in which the item is stored in the zone (Alphanumeric, 10). This bin number must have been defined in the “Create Warehouse Information” activity of the “Storage Administration” component.
Lot No.	The unique number identifying the lot in the warehouse . Ensure that lot number is entered in case the item is lot controlled. Else, the system throws an error message.
Sub Lot No.	The number identifying the sub lot under the lot Ensure that sub-lot number is entered in case the item has sub-lots defined under the lot. Else, the system throws an error message.
Starting Serial No.	The starting serial number of the item whose stock status is to be converted . Ensure that this field is not left blank in case the item is serially numbered.
Ending Serial No.	The ending serial number of the item whose stock status is to be converted . Ensure that this field is not left blank in case the number is serially numbered.

Note: If the item/variant is serial-controlled and if "Sub Lot No" has been entered in the multiline for that item, the system displays an error message.

If only the starting and ending serial numbers are entered and the quantity is left blank, the system calculates the quantity based on serial number availability in-between the starting and ending serial numbers.

Remark Code

The unique code identifying the remark (Alphanumeric, 6). Mandatory. This field can be a combination of characters and digits.

The system displays the following in the “Storage Information” multiline:

Remark Desc.	The textual description of the remark code (Alphanumeric, 100). The system retrieves this value from the “Classes” component for the corresponding remark code and displays it.
	Zoom facility available

Check the “Select” column in the multiline to select the transaction for viewing item details, lot information, serial number information, attaching notes, viewing warehouse information and inquiring warehouse stock.

Click the “Authorize Stock Status Conversion” pushbutton to authorize the stock status conversion transaction.

The system sets the status of the stock transfer transaction to “Authorized”.

The system updates the “Lot Management” component with the list of transactions that has affected the lot if the item is lot controlled.

The system updates the “Serial Management” component with the list of transactions that has affected the serial number if the item is serially controlled.

Click the “Return Stock Status Conversion” pushbutton to return the stock status conversion transaction without authorizing.

The system saves the reason description if it has been modified. Else, the system saves the reason code and retrieves the reason description from the “Classes” component.

The system sets the status of the stock transfer transaction to “Returned”.

The system displays the following:

Created By	The login id of the person who created the stock status conversion transaction.
Created Date	The date on which the stock status conversion transaction is created.
Last Modified By	The login id of the person who lastly modified the stock status conversion transaction.
Last Modified Date	The date on which the stock status conversion transaction was last modified.

To proceed, carry out the following

Select the “View Item Details” link at the bottom of the page to view details of items.

Select the “View Lot No. Details” link at the bottom of the page to view the lot related information.

Select the “View Serial No. Details” link at the bottom of the page to view the serial number information.

Select “Attach Notes” link at the bottom of the page to attach notes for stock status conversion transaction.

Select “View Warehouse Details” link at the bottom of the page to view storage information.

Select “Stock Status Review” link at the bottom of the page to inquire the warehouse information.