Maintain Fuel Filling

This page allows you to record the fuel filling details. You can carry out search on the filling number, pump type. Based on the search criteria the system retrieves and displays the fuel filled number, type of pump used and the status.

Select the “Maintain Fuel Filling” activity under the “Stock Maintenance” business component.

The “Maintain Fuel Filling” page appears.

To create new fuel filling details

Enter the following details in the header:

Status	The status of the fuel filling. The statues can be draft, fresh and authorized.
Filling No.	The unique number identifying the fuel filled. Mandatory.
Transaction Date	The date on which the transaction takes place.
Numbering Type	Use the drop-down list box to select the numbering type.
Pump Type	Use the drop-down list box to select the pump type. The combo is loaded with “Internal” or “External”.
Tank Code / Supplier	The code identifying the tank code or the supplier.
Fuel Filled	Use the drop-down list box to select the fuel filled. The combo is loaded with the values “Maintain Codes” under the “Maintain Organization” business component.
Finance Book	Use the drop-down list box to select the code identifying the finance book. All the finance books that have been mapped to the login organization unit will be available for selection in the ascending order.
Currency	Use the drop-down list box to select the base currency in which the transaction was done. The combo is loaded with login user company base currency.
Remarks	Any remarks pertaining the fuel filling.

Enter the following details in the “Fuel Filling Details” multiline:

Equipment	The code identifying the equipment. Mandatory.
Date	The date on which the fuel has been filled.
Time	The time at which the fuel filled.
Odometer	The measurement of the distance travelled by a wheeled vehicle.
Qty.	The amount of quantity the fuel is filled.
UOM	The unit of measurement of the quantity.
Zone	The number identifying the zone in which the fuel is stored. Note: This field is visible when the Pump type is “Internal”.
Bin	The number identifying the bin in which the fuel is stored. Note: This field is visible when the Pump type is “External”.
Fuel Item	The type of the fuel item.
Pump Code	The code identifying the pump in which the fuel is filled. Note: This field is visible when the Pump type is “External”.
Location	The location at which the fuel is filled. Note: This field is visible when the Pump type is “External”.
Rate	The rate at which the fuel is filled.
Amount	The amount of fuel filled.
Card No.	The unique number identifying the card through which the payment has been made.
Tran. No	The reference number generated for each transaction.
AC Usage	The AC usage which is used to get an account code from ARD (Account Rule Definition).
CC Usage	The user defined name which points to the cost center.
Anal. Code	The code or identifier that is mapped to the analysis code.
Sub Anal. Code	The code or identifier that is mapped to the sub analysis code.
Modified By	The login of the user who modified the fuel filling details.
Modified Date	The date and time at which the fuel filling details were last modified.
Processed By	The name of the person who processed the invoice generation details.
Processed Date	The date at which the invoice generation is processed.
Comments	Any comments pertaining the fuel filling.

Click “Save” button to update the fuel filling details.
Click “Authorize” button to authorize the fuel filling details.
Click “Delete” button to delete the fuel filled details.

To modify an existing fuel filled details

Enter the following details in the “Search Details” group box:

Search On

Use the drop-down list box to specify the search on which the details are retrieved. The combo is loaded with “Filling No.”, “Pump Type”, “Tank Code” and “Status”.

Enter the appropriate details in the specific search.

Date From

The date from which you want to retrieve the fuel filling details.

Date To

The date till which you want to retrieve the fuel filling details.

Click “Get” button to retrieve the details in the multiline.
The system displays the following details in the “Search Details” multiline:

Filling No.	The number identifying the fuel filled.
Pump Type	The type of pump either internal or external by which the fuel is been filled.
Task Code / Supplier	The unique code identifying the task code or the supplier.
Transaction Date	The date on which the transaction takes place.

Click any “Filling No” data hyperlink to display the respective fuel filling details in the right hand side of the page.

The system displays the corresponding fuel filling details in the right hand side header and tabs. You can modify the required fields.

Click “Save” button to update the fuel filling details.

To proceed, carry out the following

Select “Attach Notes” link at the bottom of the page to attach the notes.
Select “Operational Check List” link at the bottom of the page to specify the checklist details.
Select “Collaborate” link at the bottom of the page to display the alert messages.

The system displays the following details in the “Data History” group box.

Created By	The login Id of the user who had created the fuel filling details.
Created Date	The date on which the fuel filling details was created.
Modified By	The login of the user who modified the fuel filling details.
Modified Date	The date and time at which the fuel filling details were last modified.