Holding / releasing transfer note

This page allows you to view the details of the selected transfer note. You can view details pertaining to the voucher, receipt and instrument information. You can view the details like the number identifying the document, the type of the document, status of the transfer note, date on which the documents were raised, the code identifying the supplier, the name of the supplier and the code identifying the finance book. In case there is any exchange variance, then the currency variance information like the cost center, the analysis and the sub-analysis details can be viewed. The system also displays the details of the user who created or modified the receipts.

Select the “Hold/Release Transfer Note” link available in the “Select Transfer Note” page.

The “Hold/Release Transfer Note” page appears.

The system displays the following:

Doc. Type	The type of the document, which could be “Direct Invoice”, “Order Based Invoice”, “Debit Note” and “Credit Note”.
Doc. No.	The number identifying the document whose payment information is to be amended.
Status	The status of the transfer note. It could be “Draft” or “Fresh”.
Doc. Date	The date on which the documents were raised.
Supplier Code	The code identifying the supplier.
Supplier Name	The name of the supplier.
Currency	The currency in which the transfer is made.
Exchange Rate	The exchange rate of the currency.
Account Code	The code identifying the account.
Finance Book	The code identifying the finance book in which the transfer details are posted.
Doc. Amount	The amount of the document.
Payment Processing Point	The point at which the payment is processed.
Comments	Any remarks pertaining to the transfer of balance.

The system displays the following in the “Currency Variance Information” group box:

Note: The system displays the following details only if there is any exchange rate variance.

Cost Center	The cost center to which the transfer amount must be posted.
Analysis Code	The analysis code to which the selected account is mapped in the "Assign Analysis Code" activity of the "Account Based Budgeting" business component.
Sub-Analysis Code	The sub-analysis code, which is mapped to the analysis code in the "Assign Sub-Analysis Code" activity of the "Account Based Budgeting" business component.

The system displays the following in the “Transfer Note Reference” group box:

Ref. Doc. No.	The number identifying the reference document.
Doc. Type	The type of the document.
Finance Book	The code identifying the finance book in which the transfer details are posted.
Supplier Code	The code identifying the supplier.
Supplier Name	The name of the supplier
Account Code	The code identifying the account.
Currency	The currency in which the transfer is made.
Exchange Rate	The exchange rate of the currency.
Amount	The amount of the document.

Enter the following fields in the “Transfer Note Reference” group box:

Reason Code	The code identifying the reason for hold.
Remarks For Hold	Any observations made regarding the receipt (Alphanumeric, 100).
	Zoom facility available

Click the “Hold Note” pushbutton to put the selected receipt on hold.

The status of the receipt is updated to “Held”. The system stores the login user ID and the system date in the “Last Modified By” and “Last Modified Date” fields.

Click the “Release Note” pushbutton to release the selected receipt.

The status of the receipt is updated to “Authorized”. The system updates the login ID of the user and the system date in the “Last Modified By” and “Last Modified Date” fields.

The system displays the following:

Created By	The login ID of the user who raised the transfer note.
Created Date	The date on which the transfer note was created.
Last Modified By	The login ID of the user who last modified the payment information.
Last Modified Date	The date on which the payment information for the transfer note was modified last.

To proceed, carry out the following

If Swiss pay modes are not applicable for the company, select the “Payment Schedule” link at the bottom of the page to enter the payment schedule for the transfer note.
If Swiss pay modes are applicable for the company, select the “Payment Information” link at the bottom of the page to enter the payment information details.
Select the “Accounting Information” link at the bottom of the page to view the accounting information of the transaction.
Select the "Attach Notes" link at the bottom of the page to attach notes.