Viewing transfer note during amendment

This page allows you to view the transfer note details before amending the payment information details. You can view the details like the number identifying the document, the type of the document, status of the transfer note, date on which the documents were raised, the code identifying the supplier, the name of the supplier and the code identifying the finance book. In case there is any exchange variance, then the currency variance information like the cost center, the analysis and the sub-analysis details can be viewed. If there is any partial transfer of the balance, then the reference document details can also be viewed.

Select the “Amend Payment Information” link available in the “Select Transfer Note” page.

The “View Transfer Note” page appears.

The system displays the following:

Doc. Type	The type of the document, which could be “Direct Invoice”, “Order Based Invoice”, “Debit Note” and “Credit Note”.
Doc. No.	The number identifying the document whose payment information is to be amended.
Status	The status of the transfer note which could be “Draft” or “Fresh”.
Doc. Date	The date on which the documents were raised.
Supplier Code	The code identifying the supplier.
Supplier Name	The supplier name.
Currency	The currency in which the transfer is made.
Exchange Rate	The exchange rate of the currency.
Account Code	The code identifying the account.
Finance Book	The code identifying the finance book in which the transfer details are posted.
Doc. Amount	The amount of the document.
Comments	Any remarks pertaining to the transfer of balance.
	Zoom facility available

.The system displays the following in the “Currency Variance Information” group box:

Note: The system displays the following details only if there is any exchange rate variance.

Cost Center	The cost center to which the transfer amount must be posted.
Analysis Code	The analysis code to which the selected account is mapped in the "Assign Analysis Code" activity of the "Account Based Budgeting" business component.
Sub-Analysis Code	The sub-analysis code, which is mapped to the analysis code in the "Assign Sub Analysis Code" activity of the "Account Based Budgeting" business component.

The system displays the following in the “Project Information” multiline:

Project OU	The organization unit in which the project has been created.
Project / Sub-Project Code	The code identifying the project / sub-project to which the transaction is associated.
Project / Sub-Project Description	The description of the project / sub-project.

The system displays the following in the “Document Reference” group box:

Reference Document No	The Reference Transfer Credit/Debit Note number will be displayed here.
Document Type	The document type of the Reference Document
Account code	Displays the Supplier Account code for the reference Document
Finance Book	Displays the Finance Book of the Reference Document
Customer Code	The code identifying the supplier.
Currency	Displays the Currency in which the Reference Document has been generated.

The system displays the following:

Created By	The login ID of the user who raised the transfer note.
Created Date	The date on which the transfer note was created.
Last Modified By	The login ID of the user who last modified the payment information.
Last Modified Date	The date on which the payment information for the transfer note was modified last.

To proceed, carry out the following

Select the “Payment Schedule” link at the bottom of the page to enter the payment schedule for the transfer note.
Select the “Payment Information” link at the bottom of the page to enter the payment information details.
Select the “Order Based Invoice” link at the bottom of the page to view the order based invoice details.
Select the “Item Invoice” link at the bottom of the page to view the item invoice details.
Select the “Expense Invoice” link at the bottom of the page to view the expense invoice details.
Select the “Prepayment Invoice” link at the bottom of the page to view the prepayment invoice details.
Select the “Item Based Note” link at the bottom of the page to view the item based note.
Select the “Account Based Note” link at the bottom of the page to view the account based note details.
Select the “Accounting Information” link at the bottom of the page to view the accounting information of the transaction.
Select the "Attach Notes" link at the bottom of the page to attach notes.